Making the article submission process simpler for authors
EVISE® - the new editorial system from Elsevier is being rolled out to all journals
By Adrian Tedford Posted on 5 October 2015
Every year, researcherssubmit around 1.2 million manuscripts to 2,300 Elsevier journals; 1.3 millionreviewers support the peer review process and 350,000 articles are published.The submission and publication process is a huge task for editors, authors andreviewers, and an editorial system that can manage it well for all users isvital to ensure timely publication of high quality articles.
We have spent the last coupleof years working on a new proprietary editorial system for Elsevier, called EVISE®; the 1.6 release in November this year will support the majority ofjournals in Elsevier’s portfolio. By October 2016, we aim to have all Elsevierjournals running on EVISE, supporting an improved user experience, improvededitorial speed and increased quality content.
But why change the current system, and how will thishelp authors?
Authors, reviewers andeditors have been using the Elsevier Editorial System (EES) for more than adecade to submit manuscripts and manage submissions. In the early days, EES metthe needs of its users. But as time went on, our journal portfolio grew and moreusers were relying on the system. User needs were changing and it was becoming moretechnically challenging to re-engineer EES. The gap between our editorialsystem and those of our competitors was widening, and we needed to make sureour users were getting the best system possible.
EVISE®: streamlining the submission process
We could see agreat opportunity to design and build a system that could integrate seamlesslywith Elsevier’s other researcher-facing platforms, including Scopus, ScienceDirect, Mendeley and Elsevier.com. This integration means we can providea single sign-on for all users, significantly improving researcher efficiencyand effectiveness.
For authors, thesubmission process can be daunting, so we wanted to make sure that it was as straightforwardand user-friendly as possible in EVISE®. One of the big benefits is thatauthors go through a four-step submission process, starting with uploading sourcefiles. In EES the process was around 15 steps. So far, authors have been veryhappy with the change, and the upcoming releases will give them an even betterexperience.
Managing multiplesubmissions will also be much easier with EVISE. Although it was possible toset reminders in EES, the prioritization functionality in EVISE is a big stepforward: authors can now use our RAG tool (Red, Amber, Green) to see clearlywhat tasks are most urgent.
Want to know if your favoritejournal has been migrated to EVISE?
- Go to the journal homepage of the specific journal
- Click on “Submit Your Paper”
If you are directed to theEVISE log in screen as shown, then it has already been migrated:
It’s important toget the most out of all this new functionality, so our training team hasdeveloped an e-learning platform: a very intuitive online platform forreviewers and authors, to introduce them to EVISE and its features.
Adrian Tedford has been with Elsevier for 19 years, joining the companyas a Desk Editor, but moving into quality and training roles before takingresponsibility for the Elsevier Editorial System (EES) training function in2004. After supporting roll-out of over 1,500 journals to EES, Adrian movedinto a Customer Service management role in 2006, establishing a centralizedglobal department handling all journal editorial and production queries for allresearcher groups. Adrian has been actively involved with EVISE since 2012,initially in combination with Journal Production responsibilities in France,Spain and Netherlands. Adrian is now accountable for EVISE deployment, trainingand support functions but also EES, which will ultimately be replaced by EVISE