Making the article submission process simpler for authors
EVISE® - the new editorial system from Elsevier is being rolled out to all journals
By Adrian Tedford Posted on 5 October 2015
Every year, researchers submit around 1.2 million manuscripts to 2,300 Elsevier journals; 1.3 million reviewers support the peer review process and 350,000 articles are published. The submission and publication process is a huge task for editors, authors and reviewers, and an editorial system that can manage it well for all users is vital to ensure timely publication of high quality articles.
We have spent the last couple of years working on a new proprietary editorial system for Elsevier, called EVISE®; the 1.6 release in November this year will support the majority of journals in Elsevier’s portfolio. By October 2016, we aim to have all Elsevier journals running on EVISE, supporting an improved user experience, improved editorial speed and increased quality content.
But why change the current system, and how will this help authors?
Authors, reviewers and editors have been using the Elsevier Editorial System (EES) for more than a decade to submit manuscripts and manage submissions. In the early days, EES met the needs of its users. But as time went on, our journal portfolio grew and more users were relying on the system. User needs were changing and it was becoming more technically challenging to re-engineer EES. The gap between our editorial system and those of our competitors was widening, and we needed to make sure our users were getting the best system possible.
EVISE®: streamlining the submission process
We could see a great opportunity to design and build a system that could integrate seamlessly with Elsevier’s other researcher-facing platforms, including Scopus, ScienceDirect, Mendeley and Elsevier.com. This integration means we can provide a single sign-on for all users, significantly improving researcher efficiency and effectiveness.
For authors, the submission process can be daunting, so we wanted to make sure that it was as straightforward and user-friendly as possible in EVISE®. One of the big benefits is that authors go through a four-step submission process, starting with uploading source files. In EES the process was around 15 steps. So far, authors have been very happy with the change, and the upcoming releases will give them an even better experience.
Managing multiple submissions will also be much easier with EVISE. Although it was possible to set reminders in EES, the prioritization functionality in EVISE is a big step forward: authors can now use our RAG tool (Red, Amber, Green) to see clearly what tasks are most urgent.
Want to know if your favorite journal has been migrated to EVISE?
- Go to the journal homepage of the specific journal
- Click on “Submit Your Paper”
If you are directed to the EVISE log in screen as shown, then it has already been migrated:
It’s important to get the most out of all this new functionality, so our training team has developed an e-learning platform: a very intuitive online platform for reviewers and authors, to introduce them to EVISE and its features.
Adrian Tedford has been with Elsevier for 19 years, joining the company as a Desk Editor, but moving into quality and training roles before taking responsibility for the Elsevier Editorial System (EES) training function in 2004. After supporting roll-out of over 1,500 journals to EES, Adrian moved into a Customer Service management role in 2006, establishing a centralized global department handling all journal editorial and production queries for all researcher groups. Adrian has been actively involved with EVISE since 2012, initially in combination with Journal Production responsibilities in France, Spain and Netherlands. Adrian is now accountable for EVISE deployment, training and support functions but also EES, which will ultimately be replaced by EVISE