Rolling out our new editorial system: EVISE®
Find out how the new system will help reviewers streamline their workload
By Adrian Tedford Posted on 22 October 2015
Every year, researchers submit around 1.2 million manuscripts to 2,300 Elsevier journals; 1.3 million reviewers support the peer review process and 350,000 articles are published. The submission and publication process is a huge task for editors, authors and reviewers, and an editorial system that can manage it well for all users is vital to ensure timely publication of high quality articles.
We have spent the last couple of years working on a new proprietary editorial system for Elsevier, called EVISE®. The next release in November this year will support the majority of journals in Elsevier’s portfolio. By October 2016, we aim to have all Elsevier journals running on EVISE, supporting an improved user experience, improved editorial speed and increased quality content.
But why change the current system, and how will this help reviewers?
Authors, reviewers and editors have been using the Elsevier Editorial System (EES) for more than a decade to submit manuscripts and manage submissions. In the early days, EES met the needs of its users. But as time went on, our journal portfolio grew and more users were relying on the system. User needs were changing, but it was becoming more and more cost prohibitive and technically very challenging to re-engineer EES. The gap between our editorial system and those of our competitors was widening, and we needed to make sure our users were getting the best system possible.
EVISE®: making it easier to review
We could see a great opportunity to design and build a system that could integrate seamlessly with Elsevier’s other researcher-facing platforms, including Scopus, ScienceDirect, Mendeley and Elsevier.com. This integration means we can provide a single sign-on for all users, significantly improving researcher efficiency and effectiveness.
One of the big hurdles reviewers face is the time it takes to write a review report. When reviewers have multiple reviews in progress, keeping track of everything is challenging. It’s possible to set reminders in EES, but the prioritization functionality in EVISE® is a big step forward; reviewers can now use our RAG tool (red, amber, green) to see clearly what tasks are most important.
There’s also an annotation tool, enabling reviewers to annotate PDF or source files associated with manuscripts directly. This can save a huge amount of time. In EES, commenting on these manuscript files often required lengthy reports referencing line numbers.
The challenge of developing a new platform
Working on EVISE is exciting, challenging and interesting. It has been a long road, taking a couple of years to get off the ground properly, but now that we’re rolling out the program we can really see the impact it’s having.
During the past year we have added more functionality. We’re now ramping up rollout, and we are in the process of deploying the majority of journals to EVISE. We have a deployment team, training team and a large journal production organization, all working in tandem with product management to on-board journals to EVISE. The user experience remains key and drives product development at all times; the support organization is set up to channel this feedback to the EVISE Product Management team.
Adrian Tedford has been with Elsevier for 19 years, joining the company as a Desk Editor, but moving into quality and training roles before taking responsibility for the Elsevier Editorial System (EES) training function in 2004. After supporting roll-out of over 1,500 journals to EES, Adrian moved into a Customer Service management role in 2006, establishing a centralized global department handling all journal editorial and production queries for all researcher groups. Adrian has been actively involved with EVISE since 2012, initially in combination with Journal Production responsibilities in France, Spain and Netherlands. Adrian is now accountable for EVISE deployment, training and support functions but also EES, which will ultimately be replaced by EVISE.