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Form letter F: To reviewer

Form letters are examples of appropriate letters for various situations. Please find below the text of Form letter F: To reviewer. You can copy this text and adjust it to your needs. The template is also available in Wordopens in new tab/window or PDFopens in new tab/window format.

This form letter is used in the following decision tree:

8. Reviewer bias or competitive harmful acts by reviewer

Form letter F: To reviewer

[letterhead of the journal editorial office or the editor’s general contact information]


[title of article, date of publication]

Dear [reviewer],

Concern has been raised about the confidentiality of the review process for the article listed above, for which you served as a reviewer. As I am sure you are aware, ensuring the confidentiality of the submission and review process is critical to the scholarly publishing mission.

[The substance of the complaint is that {description}, which if true, would violate our ethical policies.]


[Attached you will find a copy of the communication which raises the concern noted.]

I [may OR also] consider it necessary to inform your employing institution for further review of the matter.

Please provide me a with a full and prompt response within 30 days. I will also [discuss/share] your response with the party raising this concern.

Sincerely yours,

[editor name]