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International Innovation Institute, Beihang University, Hangzhou, China
Address: No. 166, Shuanghongqiao Street, Pingyao Town, Yuhang District, Hangzhou, Zhejiang Province, 311115, China
杭州北京航空航天大学国际创新研究院，中国
地址：中国浙江省杭州市余杭区瓶窑镇双红桥街166号。
The two hotels close to the conference venue are as follows – please use the attached forms to send your details to make a reservation. Please ensure that if you send any credit card details you do so on a secure form.
Download: MeSSAC 2025_Manju Hotel Reservation Form
Download: MeSSAC 2025_Lanou Hotel Reservation Form
Students’ Delegates Offering
Room Rate: 60 RMB per night (for both Chinese and international student delegates)
Room Size: Double Bed Room
Room Pax: 10 Rooms with breakfast
Check-in Dates: August 17th, 2025 (no early than)
Check-out Dates: August 20th, 2025 (no later than)
If you are interested in this offer, please complete the application form below and send it to [email protected]
Student Name | |
Phone Number | |
Email Address | |
Affiliated University / Institutes | |
Check-in Date | |
Check-out Date | |
Are you OK to share Room with others? |
Discover the conference venue and travel related information. Please refer to travel guidelines before booking your tickets. Participants must make their own arrangements for accommodation when attending conferences.
Please be aware that you may require a travel visa to enter China. Please check the Ministry of Foreign Affairs of the People’s Republic of China website or the Chinese Visa Application Service Center website or with the Chinese Embassy in your country for information on travel requirements to China.
» Visit the Ministry of Foreign Affairs of the People’s Republic of China website
» Visit the Chinese Visa Application Service Center here
While the conference team CANNOT arrange visas on your behalf, we are glad to help to issue an invitation letter for your visa application once you have completed your registration successfully.
To automatically generate your conference invitation letter click here.
It is recommended that you apply for a Chinese visa as early as possible with at least 1 month in advance of travel.
We look forward seeing you in China and wish you have a pleasant journey ahead.
China’s VISA-Free Policies–Updated November 2024
From November 30, 2024, citizens of the following 38 countries and territories will be able to enjoy a 30-day visa-free stay in China:
Andorra Australia Austria Belgium Brunei Bulgaria Croatia Cyprus Denmark Estonia Finland France Germany Greece Hungary Iceland Ireland Italy Japan | Latvia Liechtenstein Luxembourg Malaysia Malta Monaco Montenegro Netherlands New Zealand North Macedonia Norway Poland Portugal Romania Slovakia Slovenia South Korea Spain Switzerland |
For more information, click here.
We understand the challenges you are facing when travelling to China, hopefully this will help you prepare your trip and make you feel less stressful.
Visa
Apply for the visa at least one month before your travel.
You may be eligible for 144 hours visa free entry, please find more information via link below:
Policy Interpretation, National Immigration Administration (nia.gov.cn)
Apps
Due to “The Great Firewall”, Google products (including Google app store), YouTube, Twitter, Vimeo, Facebook products, Instagram, etc. are blocked in China. Unless you have a VPN, these apps are not accessible in China. You can download a VPN on your device before travelling or explore a few Chinese apps instead.
Below are some of the popular apps that may help you plan your trip.
Flights, trains, accommodation — Trip.com
Taxi service — DiDi Rider
Subway system — MetroMan
Payment—Cash, Alipay, WeChat Pay
As credit cards are not available in most places, it is highly recommended to carry cash or download one of above apps and register before you travel.
Map—Apple map, LingoMap
Translator—Microsoft Translator
Communication—WeChat
Elsevier has been made aware that third-party companies are targeting Elsevier conference speakers and attendees with a fraudulent travel and hotel booking scheme.
The companies are calling/emailing conference attendees, using email addresses which appear very similar to official Elsevier email addresses, and claiming to be the “official” housing bureau and/or authorized by Elsevier to book hotel/travel accommodations for the conference. This is entirely false and should anyone contact you, please do not provide them with any of your details, but refer this to Elsevier. If you are in any doubt about an email regarding the conference, please check this with a member of the organising team via: [email protected]
Elsevier Conferences Accessibility Policy
Please access our Accessibility policy and guidelines here
How to contact us to discuss any accessibility requirements
Please contact us at [email protected] to discuss any requirements or questions. The conference organizer will contact you directly to discuss further.
Please let us have the details of any specific requirements by 14 July 2025.
Conference Venue
Is there disabled parking? Yes, there are disabled parking spaces available
Is the venue wheelchair accessible? Yes, the venue is wheelchair accessible, there is a ramp at the entrance to the conference center
Are there accessible elevators close to the conference rooms? Yes, accessible elevators are available near the conference rooms
Are there accessible restrooms near the conference rooms? There are accessible restrooms on the B1 floor, but none are available on the same floor as the conference rooms.
Meeting rooms
Accessibility floor plan of the venue.
1F
2F
Room Name | Room Usage | Points to note | Distance |
Room Auditorium | Plenary & Breakout Room 1 | On first floor. there is a ramp at the entrance to the conference center. | On first floor. |
Room 2002 | Breakout Room 2 | Accessible elevators are available near the conference rooms | |
Room 2003&2004 | Breakout Room 3 | Accessible elevators are available near the conference rooms | |
Room 1015 | VIP Room | On first floor. there is a ramp at the entrance to the conference center. | |
2F Foyer | Poster & Coffee Break | Accessible elevators are available near the conference rooms |
Name of Conference Dinner Venue: Sofitel Hangzhou Westlake
Is the venue wheelchair accessible?
The venue is not fully wheelchair accessible due to the steps at the entrance. Assistance will be needed to lift a wheelchair.
Are there accessible elevators close to the dinner space?
Yes, there is an elevator directly leading to the 6th floor. Upon exiting, turn left, and the banquet hall is right there.
Are there accessible restrooms near the dinner space (same floor/near accessible lifts?)
There are no accessible restrooms on the 6th floor. However, accessible restrooms are available on the 1st floor.
How far apart are the different spaces being used?
The banquet hall is located on the 6th floor, accessible via the elevator. It is close to the elevator, and no other spaces are in use for the dinner.
Please contact us at[email protected] if you would like to discuss the arrangements for the conference dinner.
Please contact us at[email protected] if you would like to have an orientation tour of the venue on 17 August 2025.
How to reach the venue and hotel
By Subway:
Line 10 and Line 13:
Take the subway to Xitucheng Station (Line 10) and transfer to Line 13, then get off at Zhichunlu Station.
Line 13:
Take the subway to Zhichunlu Station.
By Taxi:
Taxis are readily available in Beijing. The trip from the city center to Beihang University will take around 12 minutes and cost ¥50-65.
From Beijing Capital Airport:
Subway:
Take the subway from Beijing Capital Airport T2 to Sanyuanqiao Station (Airport Express), then transfer to Line 10 and get off at Xitucheng Station, then transfer to Line 13 and get off at Zhichunlu Station.
Bus:
The Beijing Airport buses operate a route from Bcia T2 to Xueyuan Bridge, which is close to the university.
