Location, accommodation & travel information
Guangzhou International Campus, South China University of Technology(SCUT) （华南理工大学广州国际校区）
Address: No. 777, East Xingye Avenue, Panyu District, Guangzhou, China
地址：广州市番禺区兴业大道东777号
Chinese Visa
Please be aware that you may require a travel visa to enter China.
Please always check the Ministry of Foreign Affairs of the People’s Republic of China website or the Chinese Visa Application Service Center website or with the Chinese Embassy in your country for the latest information on travel requirements to China.
Unilateral Visa-Free Policy (Updated Feb 2026)
https://www.nia.gov.cn/n741440/n741577/c1731154/content.htmlopens in new tab/window
240-Hour Transit Visa-Free Policy
https://www.nia.gov.cn/n741440/n741577/c1731205/content.htmlopens in new tab/window
https://en.nia.gov.cn/n147418/n147463/c183412/content.htmlopens in new tab/window (English Version)
Download Unilateral Visa-Free Policy Hereopens in new tab/window
Invitation Letter
While the conference team CANNOT arrange visas on your behalf, we are glad to help to issue an invitation letter for your visa application once you have completed your registration successfully.
If you require an official invitation letter to accompany your funding application or VISA application, please contact [email protected]opens in new tab/window at the conference office.
Notes:
The local hosts of the conference (as a China registered company/institute) may be able to assist in providing a letter with a signature or red stamp, but this is NOT guaranteed and work as case by case. Please always check with us in advance if you require a stamped invitation letter for visa.
Please note that we can NOT provide letters that contain the Personal ID card details of the signatory.
Please note that we can NOT assist in providing PU/TE Invitation letters.
Accommodation
Accommodation has been reserved for delegates at preferential rates at the conference hotel - the Hilton Glasgow.
Please book via this linkopens in new tab/window
Rooms are available for conference delegates at the specially negotiated rate of £227 including, tax, breakfast & wifi. The rate is valid between 14-16 October, 2025. Full pre-payment is required at the time of booking, which is non-refundable, non-changeable and non-transferable.
The preferential rates are subject to availability until 22 August, or until it is sold out, whichever comes first. So please book early to secure your room at this rate.
Useful Information
Check-in: 16:00 hrs | Check-out: 11:00 hrs
Car Parking is available at £15.00 (discounted rate) per 24 hours for hotel residents. The hotel has 170 car parking spaces available on a first-come, first-served basis
Please note: Smoking is illegal throughout the hotel and a fixed penalty of £200 may be applied to your account in the event of this law being broken.
WARNING - SCAM ALERT: Exhibitor Housing Services (EHS) & Exhibitor Housing Management (EHM), Traveller Point (TP) and Travel Hosting Team (THT)
Elsevier has been made aware that third-party companies are targeting Elsevier conference speakers and attendees with a fraudulent travel and hotel booking scheme.
The companies are calling/emailing conference attendees, using email addresses which appear very similar to official Elsevier email addresses, and claiming to be the “official” housing bureau and/or authorized by Elsevier to book hotel/travel accommodations for the conference. This is entirely false and should anyone contact you, please do not provide them with any of your details, but refer this to Elsevier. If you are in any doubt about an email regarding the conference, please check this with a member of the organising team via: [email protected]opens in new tab/window
Accessibility
Elsevier Conferences Accessibility Policy
Please access our Accessibility policy and guidelines here
How to contact us to discuss any accessibility requirements
Please contact us at [email protected]opens in new tab/window to discuss any requirements or questions. The conference organizer will contact you directly to discuss further.
Please let us have the details of any specific requirements by 2 September 2025
Conference Venue
Is there disabled parking? Yes
Is the venue wheelchair accessible? Yes, at all hotel entrances
Are there accessible elevators close to the conference rooms? Yes
Are there accessible restrooms near the conference rooms (same floor/near accessible lifts?) Yes
Are the Meeting Rooms accessible? All meeting rooms you have been allocated are on same floor
Catering: on request we can arrange for early access to the catering space/assistance with the collection of catering please contact us at [email protected]opens in new tab/window
Please contact us at[email protected]opens in new tab/window if you would like to have an orientation tour of the venue by 14 October 2025
Conference Hotel
There are 6 accessible bedrooms, please contact the hotel direct to book on 0141 204 5555or email [email protected]opens in new tab/window (event organiser)
Please see floor plan attachedopens in new tab/window
Please contact us at[email protected]opens in new tab/window if you would like to discuss the arrangements for the conference dinner.
How to reach the venue and hotel
https://www.accessable.co.uk/glasgow-city-councilopens in new tab/window
https://glasgowconventionbureau.com/why-glasgow/accessible-glasgow/opens in new tab/window
For booking transfers/taxis that can meet accessibility requirements: https://glasgowconventionbureau.com/contact-us/opens in new tab/window