Location, accommodation & travel information
Discover the conference venue
The conference will take place at the Kashiwa-no-ha Conference Centre opens in new tab/window
Kashiwa-no-ha Conference Centre (20-22 October)
The conference centre is located in the heart of Kashiwa-no-ha city, close to the University campus and the park. The conference centre was built in 2014 and is comfortable with modern facilities (close to the Kashiwanoha Campus Station).
Address:
Hotel & Residences Building 2F, Kashiwa-no-ha Campus 178-4 Wakashiba, Kashiwa-city, Chiba, 277-0871
Tel: 04-7133-4650
https://www.kashiwanoha-cc.jp/eng/ opens in new tab/window
Kashiwa
Kashiwa is located on the Shimōsa Plateau in the far northwestern corner of Chiba Prefecture, about 30 kilometers from the prefectural capital at Chiba and 25 to 35 kilometers from central Tokyo.
The city dates back to ancient times and was once under the control of the Tokugawa shogunate who established a number of horse ranches in the region and oversaw the draining of the marshy areas of Lake Tega during the Edo period as part of large-scale land reclamation carried out across Japan.
Kashiwa-no-ha – Smart City
Kashiwa-no-ha has been designated a Smart City opens in new tab/window incorporating well-executed urban design and energy management, with a focus on health and longevity, combined with many green areas. Created through cooperation between the public, private, and academic sectors, Kashiwa-no-ha is an ideal example of a sustainable city. The nearby campuses of Chiba University and The University of Tokyo attract both Japanese and international scholars.
Kashiwa-no-ha Park
Within an easy walk of Kashiwanoha Campus, a futuristic city of tall towers and the Kashiwa campus of Tokyo University is Kashiwanoha Park. The 45 hectare site surrounding a lake gets its name from the daimyo oak, the designated city tree of Kashiwa City opens in new tab/window. The park has a variety of cherry trees in spring, and ginkgo and maple trees in autumn, quickly followed by winter blooming sazanka camellias. The park also has a large rose garden with international and Japanese varieties that bloom from spring to autumn.
Find your accommodation
We have partnered with JTB Global Marketing & Travel (JTB GMT) to provide a booking portal for local hotels.
To book and for more details please click the personalised event link at https://amarys-jtb.jp/isem2025/ opens in new tab/window.
DEADLINE FOR BOOKING – 11 September 2025. After this date we cannot guarantee availability. Reservations are made on a first-come, first-served basis.
NOTES *Room rates are valid from 18-23 October 2025. *Room rates are per person, per night, including service charge and applicable taxes.
Payment Procedure
Application should be accompanied by a remittance of the total amount of the room charge due JTBGMT. (All hotel expenses deducting the deposit should be paid directly to the hotel.)
No reservation will be confirmed in the absence of this payment by the deadline above. All payment must be in Japanese yen. Payments can be made by credit card. Visa, MasterCard®, JCB, AMEX, Diners Club are accepted.
The amount will be charged by "JTB INTERNET SETTLEMENT" in your card statement.
Confirmation
Your reservation will be confirmed upon completing both your online reservation and the payment. Please print out your confirmation slip by clicking the "Confirmation Sheet" button and bring it with you upon check-in at the hotel.
Cancellation / Revision
*In case of cancellation, your deposit will be refunded after deducting the cancellation fees as shown below. *Refunds will be made after the conference. *Please revise and/or cancel your reservation from your "My Page" by the reservation deadline. *If you would like to revise and/or your reservation after the deadline, please send your request by email. If it is received outside business hours, the arrangements will be handled on the next business day.
Cancellation Policy | |
21 or more days prior to the first night of stay | No charge |
20 to 8 days before the first night of stay | 20% of total room rate |
7 to 2 days before the first night of stay | 30% of total room rate |
1 day before the first night of stay | 40% of total room rate |
On the day of arrival (until 12:00) | 50% of total room rate |
On the day of arrival (after 12:00) or no notice given | 100% of total room rate |
Inquiries about Hotel Reservation
If you have any questions or concerns, please send us your inquiries from your "My Page" or by email.
JTB Global Marketing & Travel ISEM Global Conference2025 Desk | Inquiries can be received only by e-mail. E-mail: [email protected] opens in new tab/window Office Hours: 10:00-16:30 (Mon-Fri except Saturdays, Sundays and Holidays) |
WARNING - SCAM ALERT: Exhibitor Housing Services (EHS) & Exhibitor Housing Management (EHM), Traveller Point (TP) and Travel Hosting Team (THT)
Elsevier has been made aware that third-party companies are targeting Elsevier conference speakers and attendees with a fraudulent travel and hotel booking scheme.
The companies are calling/emailing conference attendees, using email addresses which appear very similar to official Elsevier email addresses, and claiming to be the “official” housing bureau and/or authorized by Elsevier to book hotel/travel accommodations for the conference. This is entirely false and should anyone contact you, please do not provide them with any of your details, but refer this to Elsevier. If you are in any doubt about an email regarding the conference, please check this with a member of the organising team via: [email protected] opens in new tab/window
Travel information
The conference centre can be easily accessed from Tokyo’s two international airports (Narita and Haneda), as well as by train and bus from Japan’s main hubs. Parking is available on site.
Arriving by car
About 2km from Chiba district Exit on national highway No.16, Joban Expressway “Kashiwa IC”.
Arriving by train
2 min walk from Tsukuba Express “Kashiwanoha Campus Station” West Exit.
Arriving from Narita Airport
About 75-105 minutes by highway express bus to "Kashiwanoha Campus Station (In front of Mitsui Garden Hotel Kashiwa-no-ha)".
Arriving from Haneda Airport
About 75 minutes by highway express bus to “Kashiwa Station” or “Kashiwanoha Campus Station”.
Arriving by bus (JR Joban Line Kashiwa Station)
Kashiwa Station West exit take “Kashiwa route09” to “Kashiwanoha Campus”.
Kashiwa Station West exit take “Nishi-Kashiwa route02″ to “Kashiwanoha Campus”.
Parking
Free for 2 hours at “Kashiwanoha Gate Square”, up to 250 cars (Additional charge: 200 yen per 30 minutes).
University of Tokyo, Kashiwa Campus (Pre-Conference Workshops on 19 October)
Workshops will take place in the GSFS Environmental Studies Building of the Kashiwa Campus.
NOTE: Pre-conference workshops on 19 October are available at an additional fee. .
Address:
Environmental Studies Building, Graduate School of Frontier Sciences, The University of Tokyo, 5-1-5, Kashiwa-no-ha, Kashiwa City, Chiba, Zip Code: 277-8563
https://www.k.u-tokyo.ac.jp/en/gsfs/ opens in new tab/window
Visas
Visit Japan Website:
https://services.digital.go.jp/en/visit-japan-web/ opens in new tab/window
This is a service that allows you to perform arrival procedures (immigration, customs) and "Tax-free shopping services" online.
Check the Ministry of Foreign Affairs for Japan website for details on which countries need to apply for a visa and the process. https://www.mofa.go.jp/j_info/visit/visa/index.html opens in new tab/window
NOTE: The application process for specific countries may be different, so please check the MOFA website carefully for requirements for your region.
All applications will require the following documents.
1. Letter of Guarantee
2. Invitation Letter
3. List of Visa Applicants
4. Company Overview
5. Schedule of Stay
Accessibility
Elsevier Conferences Accessibility Policy
Please access our Accessibility Policy and guidelines here.
How to contact us to discuss any accessibility requirements
Please contact us at [email protected] opens in new tab/window to discuss any requirements or questions. The conference organizer will contact you directly to discuss further.
Please let us have the details of any specific requirements by 7 September 2025.
Conference Venue
Is there disabled parking?
Yes. See the below information for your reference
Parking can be found car on the 3rd and 4th floor in the parking lot as the 1st floor and 2nd floor are only available for the contracted users.
Is the venue wheelchair accessible?
Yes, the conference venue is accessible to wheelchairs users. The front entrance has automatic doors. The conference floor is accessible by elevator, located on the 1st floor lobby next to the escalator. There is one restroom which is wheelchair accessible and hands-free.
Are there accessible elevators close to the conference rooms?
There is 1 elevator in the venue, but it is some distance from the conference room.
Are there accessible restrooms near the conference rooms?
Yes, near conference rooms 4 and 5 (same floor).
For any further access information, please kindly refer to the below URL: Kashiwa-No-Ha Conference Center: https://www.kashiwanoha-cc.jp/eng/access/ opens in new tab/window
Floorplan can be found here: opens in new tab/window
Catering: Please contact us if you have any enquires at [email protected]
Please contact us at [email protected] if you would like to have an orientation tour of the venue by 19 October 2025
How to reach the venue
Provide details on accessible public transport (where possible provide a web link)
In the city: Please kindly refer the below URL for your reference. Access Page of Kashiwa-No-Ha Conference Center https://www.kashiwanoha-cc.jp/eng/access/ opens in new tab/window
Between the airport and venue:
Please kindly refer the below URL for your reference. Access Page of Kashiwa-No-Ha Conference Center https://www.kashiwanoha-cc.jp/eng/access/ opens in new tab/window
For any further information please email: [email protected] opens in new tab/window