Editorial fees policy

Editorial office costs expenses

V3 Dec 2023

Subject to the terms specified in the editor’s agreement, editorial office expenses are reimbursable in accordance with the policies described below.

General guidelines

• Permitted expenses are those expenses incurred specifically for Elsevier journal editorial work.

Journal editorial office costs can include but are not restricted to:

• Office supplies - stationery required for Elsevier journal editorial reasons.

• Postage / courier - courier, postage, or express mail charges for business packages.

• Copies / printing - where there are no local facilities for printing, this may be reimbursed, if for business reasons.

• Calls on personal cellular phones - these can only be claimed with an itemized bill and an explanation of the editorial purpose must be attached.

• Hardware and software – only pre-approved (by Publisher) hardware and software will be reimbursed, provided this is primarily used for Elsevier’s editorial work. No unreasonable upgrade should take place within three years, as a standard vendor guarantee is supposed to cover any defects within that period. Replacement in other exceptional cases is subject to the prior approval of the Publisher.

• Telephony - for business calls on a business or personal phone line there must be an itemized bill for this to be reimbursable. No monthly standing charges can be claimed e.g., Wi-Fi.

Please consult directly with your Elsevier Publisher if you have any related questions.