Agenda
Our agenda will feature a full range of topics, ensuring there is something for everyone to learn and share. Explore ground-breaking research, discover innovative strategies to boost your institutional content, and learn from the experiences of industry leaders. This is your opportunity to expand your knowledge, connect with like-minded professionals, and contribute to the future of scholarly communication.
Monday, October 7 - 3rd Floor, Pauley Ballroom in the MLK Building
All Plenary sessions and Track 1 sessions will take place in West Pauley Ballroom. All Track 2 sessions will take place in East Pauley Ballroom.
Time | Session title | Speakers |
7:30 AM – 9:00 AM | Registration, breakfast | |
9:00 AM - 9:15 AM | Welcoming Remarks | Judy Verses, President, Global Academic and Government Markets, Elsevier |
9:15 AM - 10:15 AM | Innovation and Impact: Digital Commons Community leaders discuss new directions in the IR Landscape Promita Chatterji, Director of Journals, will moderate a panel of Digital Commons customers discussing pressing topics. | Moderator: Promita Chatterji, Director of Journals, Digital Commons, Elsevier - Cyril Oberlander, Dean of University Library, Cal Poly Humboldt - Roger Weaver, Associate Dean of Libraries, Missouri University of Science and Technology - Becky Thoms, Head of Research Impact and Publishing, Utah State University |
10:15 AM - 10:45 AM | Icebreaker | |
10:45 AM - 11:00 AM | Break | |
11:00 AM - 11:45 AM | Promoting Scholarship & Scholarly Output (with Integrated Academic Information Systems) Discover the vision for Elsevier’s innovative Academic Information System and how Digital Commons is a key part of this future growth in this thought leadership session. Specifically, learn how the Digital Commons platform supports Open Access and Open Science initiatives and determine the capabilities to manage web profiles and faculty processes. Join us to hear how you can further expand your institution's research visibility and streamline scholarly workflows, providing even more support to your scholars. | Theo Pillay, Senior Vice President & General Manager Academic Information Systems, Elsevier |
11:45 AM -12:30 PM | Digital Commons Vision and Roadmap: Interoperable, Trusted Foundations Connecting and communicating with other platforms and systems is crucial for an Institutional Repository (IR) to stay up-to-date and disseminate information for global visibility. The Digital Commons IR team concentrated their efforts this past year to enable the repository to connect to external as well as internal systems. Moreover, maintaining strong security practices to protect the libraries from new and increased security threats, continued effort remediating accessibility gaps, filtering suspicious bot activity to provide reliable impact metrics have been the DCIR’s key focus areas in 2024. This session is geared towards providing an in-depth review of upgrades made to the platform towards interoperability and providing the DC community with a trusted, secure foundation. | Yoga Raghavaraju, Director of Product Management, Digital Commons, Elsevier |
12:30 PM - 1:30 PM | Lunch | |
1:30 PM - 2:00 PM | Delivering on Integrity: Processes, Platforms and Preservation Gwen will be discussing some of the digital challenges to content platforms, including topics such as cybersecurity, research integrity, and preservation of the scholarly record. | Gwen Evans, VP of Global Library Relations, Elsevier |
2:00 PM - 2:30 PM | TRACK 1 (West Pauley Ballroom): From Explosive Growth to Sustainable Growth: Maturing the IR from a moderated Submission Model to a Self-Submission Model In this presentation, Todd Bruns, Head of Scholarly Communications at Eastern Illinois University will share successes and challenges, case studies, experiential examples, and tools and methods used to transition the institution to the Self-Submission model. TRACK 2 (East Pauley Ballroom): A Dental Archive for All: Building a Shared Repository for the ADA’s Tripartite Membership System This session will demonstrate how ADA Commons is meeting the ranging needs of multiple associations and the ADA Achives. | TRACK 1 (West Pauley Ballroom): Todd Bruns, Head of Scholarly Communications, Eastern Illinois University TRACK 2 (East Pauley Ballroom): Alisun DeKock, Digital Archivist & Publishing Librarian, American Dental Association Libraries & Archives |
2:30 PM - 3:10 PM | TRACK 1 (West Pauley Ballroom): A Short History of the evolution of IRs A unique perspective on IRs from celebrated IR leader and open access pioneer Paul Royster: In the roughly 25 years since institutional repositories (IRs) emerged on the scene, they have been promoted, vilified, celebrated, autopsied, chastised, called irrelevant, parasitic, and other things too numerous to mention. More significantly, they have flourished despite their critics and have become a cornerstone of open access scholarly communication. How did all this come about? Who and what were the precursors and progenitors? Who were the earliest adopters and their competitors, and what landmarks were observed along the way? Now, adopted and successful internationally, and poised to launch yet more widely still, IRs bring together scholars north and south, east and west, to share results and to satisfy the search for knowledge at all levels of the public and educational systems. IRs are essential infrastructure—but it didn’t just happen. Here is a brief recap of the phases and stages and twists and turns along the way, presented by a participant-observer from the earliest days. TRACK 2 (East Pauley Ballroom): Accessibility By Design: Elsevier and Digital Commons commitment to supporting libraries with accessibility initiatives | TRACK 1 (West Pauley Ballroom): Paul Royster, Retired Coordinator of Scholarly Communications, University of Nebraska-Lincoln TRACK 2 (East Pauley Ballroom): Jean Ducrot, Sr. Accessibility Specialist, Elsevier |
3:10 PM - 3:30 PM | Break | |
3:30 PM - 4:30 PM | Lightning Talks 1. Maximize Your Tools: Increasing User Engagement, Workflow Efficiency, and IR Awareness with Springshare Products 2. Serving a Dual Purpose: How we Adapted the DC Software to Improve Workflow 3. Showcasing Non-traditional ETDs in IRs: A Case Study of Berklee College of Music’s Culminating Experience Projects 4. Preserving Scholarship Legacies: Using Digital Commons Exhibits (DCX) to Showcase Faculty Accomplishments 5. EDT Roundup 6. Art and Accessibility: MFA Art Student Submissions and the Institutional Repository | 1. Jennifer Deal, Institutional Repository Manager, Advocate Health, Aurora West Allis Medical Center 2. Lisa Price, Research Support Librarian, Virtua Health College of Medicine & Life Sciences of Rowan University 3. Michael Burke, Digital Repositories Librarian, Berklee College of Music 4. Kenneth Haggerty, Associate Dean for Innovation and Scholarly Engagement, The University of Memphis 5. Amy Reese, Institutional Repository Outreach Librarian, The University of Alabama at Birmingham 6. Kenneth Cotich, Open Publishing & Digital Production Associate, Claremont Colleges Services |
4:30 PM – 5:00 PM | Awards | |
5:00 PM – 6:30 PM | Networking, refreshments |
Tuesday, October 8 - 3rd Floor, Pauley Ballroom in the MLK Building
All Plenary sessions and Track 1 sessions will take place in West Pauley Ballroom. All Track 2 sessions will take place in East Pauley Ballroom.
Time | Session title | Speakers |
8:00 AM – 9:00 AM | Breakfast | |
9:00 AM - 9:05 AM | Welcome day 2 | Saad Khan, Vice President, Digital Commons, Elsevier |
9:05 AM - 10:00 AM | Shared Infrastructure for Libraries, Digital Curation, and Scholarly Communication Shared infrastructure is foundational to libraries, enabling innovation, collaboration, and competitiveness -- or impeding it as we fall behind. With the institutional repository movement now over 20 years old, let’s step back to consider this category of shared infrastructure alongside other enduring examples such as ILS/LSP and ILL platforms. As the market for these categories of shared infrastructure develops today, infrastructure for individual institutions increasingly needs to support shared community goals. When it comes to these categories of shared infrastructure for libraries, nobody can deny that community values and goals matter -- but scale and product-market fit are at least equally important. This talk will consider whether individual libraries can acquire and use shared infrastructure in ways that support their broader community goals. | Roger Schonfeld, Vice President, Organizational Strategy and Libraries, Scholarly Communication, and Museums |
10:00 AM - 10:45 AM | Digital Commons Vision and Roadmap: Maximizing Impact The true potential of an Institutional Repository lies in its ability to enhance the visibility, accessibility, and impact of the hosted content. Luca Belletti, Senior Product Manager, will present on how Digital Commons is working to increase, show and share research impact to elevate the reach and influence of your repository, ultimately advancing your institution's academic and research mission. | Luca Belletti, Senior Product Manager, Digital Commons Data, Elsevier |
10:45 AM - 11:00 AM | Break | |
11:00 AM - 11:45 AM | AI Libraries: Use Cases and Explorations From extracting photo metadata and creating virtual historians, to uncovering content and speeding up repetitive workload, Digital Commons User Panelists will share their real-world use cases, while juxtaposing their fears and concerns alongside their vision for the future. Moderated by Traci Snowden, Digital Commons Product Manager with Presentation and Intros by Luca Belletti, Senior Product Manager | Presenter: Luca Belletti, Senior Product Manager, Digital Commons Data, Elsevier Moderator: Traci Snowden, Product Manager, Digital Commons, Elsevier - Cyril Oberlander, Dean of University Library, Cal Poly Humboldt - Paul Huffman, University Archivist/Reference Librarian, Lindenwood University Contributors: Helena Marvin, Institutional Repository, Open Educational Resources and Reference Librarian, University of Missouri - St. Louis Jenna Nolt, Digital Initiatives Librarian, Kenyon College |
11:45 AM - 12:30 PM | Digital Commons Vision and Roadmap: Modern Showcasing Promita Chatterji, Director of Journals will share Digital Commons’ latest and upcoming work on creating modern, beautiful experiences on Digital Commons in order to help showcase unique institutional content. | Promita Chatterji, Director of Journals, Digital Commons, Elsevier |
12:30 PM - 1:30 PM | Lunch | |
1:30 PM - 2:30 PM | Topic table discussions Participants will break up into small groups and participate in topic tables led by topic leaders on the following: - Special Collections and Exhibits - Data (DC Data, GREI, Nelson memo, using your IR for data) - Law Schools and IRs - Publishing and journals - AI - Medical/Health systems and IRs - Faculty Information Systems - Student Success | |
2:30 PM - 3:20 PM | TRACK 1 (West Pauley Ballroom): GREI: Data Discoverability for Reuse and Real-World Impact A Conversation with the NIH Led Generalist Repository Ecosystem Initiative Program Manager, Ishwar Chandramouliswaran and Mendeley Data Product Manager and GREI Year 3 Co-Chair, Traci Snowden highlighting the goals of the initiative, the data reuse hero stories emerging, and what it will take to for researchers to demonstrate greater real-world impact TRACK 2 (East Pauley Ballroom): Global Perspectives on Institutional Repositories and Open Access Global IR and open publishing leaders share insights on developing thriving repository and open access initiatives in their regions. | TRACK 1 (West Pauley Ballroom): - Traci Snowden, Product Manager, Digital Commons, Elsevier - Ishwar Chandramouliswaran, Lead, FAIR Data & Resources, National Institutes of Health TRACK 2 (East Pauley Ballroom): Moderator: Priyanka Chatterjee, Software Solutions Manager, Elsevier Singapore - Danping Dong, Senior Research & Data Services Librarian, Singapore Management University - Dr. Munawar Khalil, Associate Professor/Director of Research and Development, University of Indonesia - Dr. Rama Patnaik, Librarian, Indian Institute of Management, Bangalore |
3:20 PM - 3:35 PM | Break | |
3:35 PM - 3:55 PM | TRACK 1 (West Pauley Ballroom): Crazy Train: Managing an IR during transition This presentation will describe the paths we have taken to get back on the rails through data analysis, surveys, and living through the trials and errors of starting in the middle of a large project. You will learn about the pain points of restarting an IR “from scratch” and will also gain insights in management practices that might allow their IR trains to keep running on the tracks after they have moved on. TRACK 2 (East Pauley Ballroom): Race to the Finish: Migrating Digital Collections to Digital Commons on a Deadline Hear about the Virginia Commonwealth University's experience and the successes and challenges that come when faced while migrating to Digital Commons, and consider how the platform can best support digital collections in the future. | TRACK 1 (West Pauley Ballroom): Lora Lennertz, Director for Open Education, Data, and Publishing Services, University of Arkansas Jessica Cabrera-Sarduy, Institutional Repository Coordinator, University of Arkansas TRACK 2 (East Pauley Ballroom): Irina Rogova, Digital Initiatives Librarian, Virginia Commonwealth University |
3:55 PM - 4:15 PM | TRACK 1 (West Pauley Ballroom): Implementation of new workflow to export theses and dissertations from ProQuest into Digital Commons Hear about the implementation of the new workflow at Rowan University. This semi-automated process includes a series of Excel macros that crosswalk the metadata in the Excel spreadsheet from ETD Administrator into the correct format for uploading to Digital Commons using the Batch Upload process. | TRACK 1 (West Pauley Ballroom): Denise Brush, Institutional Repository & Data Curation Librarian, Rowan University |
4:30 PM - 5:00 PM | Closing |
Wednesday, October 9 – IR Manager Course - Krutch Theater in Building 14 at Clark Kerr Campus
Time | Session title |
8:00 AM – 9:00 AM | Breakfast/check-in |
9:00 AM –12:00 PM | Course Kickoff: Objectives, Resources, and Course Options Overview: What can Digital Commons do for you This tour includes the breadth of content types and customizations typically supported in DC and some innovations we've developed in partnership with our community. Workshop: Developing your mission Brainstorm time. Craft an IR mission statement and elevator pitch so that you and your colleagues can succinctly convey "What does our IR do?" |
12:00 PM –1:00 PM | Lunch |
1:00 M – 5:00 PM | Best Practices for Launching and Growing an IR As consultants to hundreds of IRs, we look forward to sharing helpful lessons and shortcuts we've learned from the community Taking Stock: IR Assessment Exercise (small group workshop) How does your IR stack up? Compare your IR with best practices and the range of opportunities in DC. Learn to adjust administrator configurations and enhance your collections. Small group discussion with fellow attendees and consultants to facilitate. |
6:00 – 8:30 PM | Class Dinner Let's network! Bird of a feather: Whose IR is <1 year, <3 years, or over 3 years old? Who has (or had) similar needs to your own and could be a mentor or sounding board? |
Thursday, October 10 – IR Manager Course - Krutch Theater in Building 14 at Clark Kerr Campus
Time | Session title |
8:00 AM – 9:00 AM | Breakfast |
9:00 AM – 12:00 PM | Sessions Measuring Success: which metrics matter most? Review of the benchmarks used by other institutions and their fit with your goals. Digital Commons Reporting Capabilities Crowd favorite. Let an expert on the Digital Commons Dashboard lead you on a tour of the reports and visualizations so that you can share your success with others. |
12:00 PM - 1:00 PM | Lunch |
1:00 PM – 5:00 PM | Choose - your - own -small Group Training Based on registration feedback, focused trainings will be available on multiples topics and attendees may choose two to attend. Topics TBD, e.g., DC for Law Schools, DC Advanced Administrator Toolkit, DC Exhibits, Student Work Promoting your content and institution Find low-overhead ways to promote your content, your institution, and the service you provide Workshop: Putting together your action plan Now that you've seen everything, where will you begin? Let's keep it simple and demonstrable so you build on the course momentum! Graduation Ceremony |