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How to respond to reviewer comments โ€“ the CALM way

2019๋…„ 4์›” 3์ผ | 5๋ถ„ ์ฝ๊ธฐ

์ €์ž: Catherine Carnovale

woman meditating in front of a laptop

Revising your manuscript doesnโ€™t have to be stressful

More than likely, youโ€™ve had one eye trained on your inbox for weeks, willing an acceptance notice to come sailing in. Your submission was brilliant โ€“ well written, novel โ€“ one could sayโ€ฆperfect! You went over every data point, checked every figure and poured hours into polishing the text before submission.

The revise and resubmit notice comes as a complete shock! How could the reviewers not love your brilliant data commentary? Maybe they just didnโ€™t understand itโ€ฆafter all, it was a totally ingenious interpretation.

This is a normal reaction for a fledgling researcher. Supervisors are often so busy that the process of submission and revision is something of a mystery when starting out. Receiving criticism and defending your research takes practice. It also requires a โ€œCALMโ€ approach.

Here are four simple tips to help you respond to reviewersโ€™ comments and fast track your paper for a positive decision!

C:ย Comprehendย (keep your cool!)

When the decision letter arrives, read over the commentsโ€ฆTake time to understand the reviewersโ€™ feedback and consider what they are asking you to do. You will be given a time frame for the revisions so donโ€™t succumb to the pressure to reply immediately.

While you should be mindful to return your revisions with a timely response, allow yourself a while to process the comments before looking over them again the following day. By letting some time pass, you give yourself the opportunity to let your emotions subside, important for preventing an impulsive and heated response, which you would undoubtedly regret later.

A:ย Answerย (amend or advocate!)

One of the functions of peer review is to encourage you - the author - to deliver stronger, more robust research. Think of the process as an opportunity to improve your manuscript, which will increase the likelihood that it will be useful to other researchers. After allowing yourself a day to process the comments, switch gears into โ€œanswer modeโ€! This is the time to trust your natural analytical processing skills.

Keep in mind that the editor of a journal will receive your comments and may forward them on to reviewers. Your responses should be polite and objective, balancing the line between being concise and complete. There is no space for ego in your response. Start by thanking the reviewers for identifying the weaknesses in your paper and providing you the opportunity to strengthen your research prior to publication.

The art of well-mannered rebuttal can be difficult to grasp but there is nothing inherently wrong about disagreeing on some of the reviewersโ€™ points. Postulate your counter argument with a polite and sound response backed up with evidence to support your position.

L:ย Listย (make a listโ€ฆcheck it twice!)

One of the best ways to ensure that you cover all the reviewersโ€™ comments is to create a list. Reviewers shouldnโ€™t have to re-read your whole manuscript again, combing it for your changes.

Organize your responses by listing each of the reviewersโ€™ comments and addressing each one separately below. Resist the trap of lazy responses like โ€œansweredโ€ or โ€œfixed in manuscriptโ€. Be clear about how you responded (copy and paste the updated text below the reviewersโ€™ comments) and state where this fits into the manuscript (with a page and line number). This practice allows the editor to easily see that you have taken all the reviewersโ€™ comments on board and evaluate your response to each of their concerns.

M:ย Mindfulย (make it easy for the editor โ€“ they will appreciate it!)

Editors are busy people, so be mindful of this! Being organized when you resubmit your manuscript allows the revision process to run smoothly and efficiently. Your resubmission should contain four things:

  1. Cover letter

    • A brief and polite cover letter addressed to the editor should accompany your resubmission. Generally written by the corresponding author, your cover letter should include your manuscript details and a brief statement to note the resubmission. A sincere thanks to the editor for the opportunity to improve and resubmit your manuscript is also a nice touch.

  2. List of responses

    • Include the list that you created with each of the reviewersโ€™ comments and your response. This list not only paints you as an organized, methodical researcher, but also makes it easier for the editor to reassess your manuscript.

  3. Track changes document

    • Return your revised manuscript with your revisions highlighted. Use a tool like Microsoft Wordโ€™s โ€œtrack changesโ€ feature (or something similar) to illustrate how and where your revised manuscript has been changed. This is the easiest way to show the editor that you have indeed made all the changes you listed!

  4. Clean version

    • Submit a โ€œcleanโ€ version of your manuscript to show your work in its final form. This file is usually uploaded as the โ€œmanuscriptโ€ file and allows the editor to read your work without the distraction of marked-up detail, ensuring that it is ready for production.

Revising your manuscript doesnโ€™t have to be stressful. If you remember to stay โ€œCALMโ€ and keep your cool, you will give yourself the best chance of having your work published. Good luck!

๊ธฐ์—ฌ์ž

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Catherine Carnovale

Elsevier

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