Editorial fees policy

Travel expenses

_{V3 Dec 2023}

Subject to the terms specified in the editor’s agreement, travel expenses are reimbursable in accordance with the policies described below.

General guidelines

In creating the editorial travel policy, we have built upon Elsevier’s climate pledge: we are accountable to achieve net zero carbon across all emissions by no later than 2040; see Climate Action. Elsevier’s preference is for environmentally friendly/conscious venue locations, which keep air-travel for both employees and non-employees to a minimum, encouraging greater use of low-carbon travel such as trains or hosting virtual meetings where possible.

Airflights

• Economy class travel will be reimbursed, with exceptions considered if travelling overnight or if a higher-class flight is needed for health reasons, with upfront approval of your Publisher. Should you wish to travel in a higher class than economy, please take a screenshot of the economy ticket price at the date of purchase, which is the limit to which Elsevier will reimburse.

• Air Wi-Fi can only be claimed if used for journal business purposes while on a plane.

• Baggage fees and other check-in charges can be reimbursed at a reasonable level, excess weight charges are not reimbursable. You can book or change your seat allocation, but not to upgrade the class of travel.

• You may claim fees incurred by the travel agent or airline related to a changed airline ticket, if an appropriate reason is provided. Please always use the best available arrangements and “standard” category where possible.

• Costs associated with rental car insurance, fuel, parking and tolls are allowed.

• If you use your personal car for business travel related to journal editorial activities, your country's tax-free approved mileage allowance will be used to reimburse the mileage.

Public transit/train

Please always book economy/standard class for train, bus, public transport, ferry, hotel shuttles, etc. Should you wish to travel business class, please take a screen shot of the economy ticket price which is the limit to which Elsevier will reimburse.

Taxi/car service

• For taxi, ride-hailing apps (e.g., Uber) and car service for business travel, please book standard class cars only where safe and possible.

Hotel

• Hotel accommodation can be reimbursed (excluding other hotel charges e.g., meals). Airbnb is not currently an approved option due to health and safety considerations.

• Internet and phone charges and parking charges incurred at a hotel are reimbursable.

• Laundry for travel exceeding four nights / five days or where there was an unexpected extension to the trip is reimbursable.