The Journal of the European Association for Research on Learning and Instruction (EARLI)
Guide for Authors
Authors are requested to submit their papers electronically by using the Learning and Instruction online submission and review
web site (http://ees.elsevier.com/jli). This site will guide authors stepwise through the submission process. Authors
are requested to submit the text, tables, and artwork in electronic form to this address. Authors who are unable to provide an electronic
version or have other circumstances that prevent online submission must contact the Editor prior to submission to discuss alternative
options; email: efklides@psy.auth.gr. The Publisher and Editor regret that they are not able to consider submissions that
do not follow these procedures.
Special Issues Learning and Instruction publishes a limited number of special
issues per year of about 100 published pages each. Proposals for special issues should be sent directly to the editor at: efklides@psy.auth.gr.
Proposals should include the name and address for communication of the guest editor(s), aim and scope of the special issue, list of 5
to 6 contributors and two commentators, the abstracts of the contributions, and a preliminary time schedule for the preparation of the
special issue. Special issue proposals are subject to rigorous peer review. Authors should consult the Reviewing Standards information
for the Journal at: http://ees.elsevier.com/jli/img/ReviewStandards.html.
Submission of articles
General It is essential to give a fax number and e-mail address when submitting a manuscript. Articles must be written in good English.
Submission of an article implies that the work described has not been published previously (except in the form of an abstract or as
part of a published lecture or academic thesis), that it is not under consideration for publication elsewhere, that its publication is
approved by all authors and tacitly or explicitly by the responsible authorities where the work was carried out, and that, if accepted,
it will not be published elsewhere in the same form, in English or in any other language, without the written consent of the copyright
holder.
Upon acceptance of an article, authors will be asked to sign a 'Journal Publishing Agreement' (for more information on this
and copyright see http://www.elsevier.com/copyright). Acceptance of the agreement will ensure the widest possible dissemination
of information. An e-mail (or letter) will be sent to the corresponding author confirming receipt of the manuscript together with a 'Journal
Publishing Agreement' form or a link to the online version of this agreement.
Subscribers may reproduce tables of contents or prepare
lists of articles including abstracts for internal circulation within their institutions. Permission of the Publisher is required for
resale or distribution outside the institution and for all other derivative works, including compilations and translations (please consult
http://www.elsevier.com/permissions).
If excerpts from other copyrighted works are included, the author(s) must obtain
written permission from the copyright owners and credit the source(s) in the article. Elsevier has preprinted forms for use by authors
in these cases: please consult http://www.elsevier.com/permissions.
Funding body agreements and policies Elsevier
has established agreements and developed policies to allow authors whose articles appear in journals published by Elsevier, to comply
with potential manuscript archiving requirements as specified as conditions of their grant awards. To learn more about existing agreements
and policies please visit http://www.elsevier.com/fundingbodies.
Authors' rights As an author you (or your
employer or institution) retain certain rights; for details you are referred to: http://www.elsevier.com/authorsrights.
Role of the funding source You are requested to identify who
provided financial support for the conduct of the research and/or preparation of the article and to briefly describe the role of the
sponsor(s), if any, in study design; in the collection, analysis and interpretation of data; in the writing of the report; and in the
decision to submit the paper for publication. If the funding source(s) had no such involvement then this should be stated. Please see
http://www.elsevier.com/funding.
Contributors All authors must have materially participated in the research
and/or article preparation. The statement that all authors have approved the final article should be true and included in the disclosure.
Conflict of interest All authors are requested to disclose any actual or potential conflict of interest including any
financial, personal or other relationships with other people or organizations within three years of beginning the submitted work that
could inappropriately influence, or be perceived to influence, their work. See also: http://www.elsevier.com/conflictsofinterest.
Online submission to the journal prior to acceptance Submission to this journal proceeds totally online. Use
the following guidelines to prepare your article. Via the EES homepage of this journal (http://ees.elsevier.com/jli)
you will be guided stepwise through the creation and uploading of the various files. The system automatically converts source files to
a single Adobe Acrobat PDF version of the article, which is used in the peer-review process. Please note that even though manuscript
source files are converted to PDF at submission for the review process, these source files are needed for further processing after acceptance.
All correspondence, including notification of the Editor's decision and requests for revision, takes place by e-mail and via the author's
homepage, removing the need for a hard-copy paper trail.
The above represents a very brief outline of this form of submission. It
can be advantageous to print this "Guide for Authors" section from the site for reference in the subsequent stages of article preparation.
Electronic format requirements for accepted articles
General points We accept most wordprocessing
formats, but Word, WordPerfect or LaTeX is preferred. Always keep a backup copy of the electronic file for reference and safety. Save
your files using the default extension of the program used.
Wordprocessor documents It is important that the file be
saved in the native format of the wordprocessor used. The text should be in single-column format. Keep the layout of the text as simple
as possible. Most formatting codes will be removed and replaced on processing the article. In particular, do not use the wordprocessor's
options to justify text or to hyphenate words. However, do use bold face, italics, subscripts, superscripts etc. Do not embed "graphically
designed" equations or tables, but prepare these using the wordprocessor's facility. When preparing tables, if you are using a table
grid, use only one grid for each individual table and not a grid for each row. If no grid is used, use tabs, not spaces, to align columns.
The electronic text should be prepared in a way very similar to that of conventional manuscripts (see also the Guide to Publishing with
Elsevier: http://www.elsevier.com/guidepublication). Do not import the figures into the text file but, instead, indicate
their approximate locations directly in the electronic text and on the manuscript. See also the section on the preparation of electronic
illustrations.
To avoid unnecessary errors you are strongly advised to use the "spell-check" and "grammar-check" functions of your
wordprocessor.
Preparation of text
Presentation of manuscript
General Please write your
text in good English (British usage is preferred). National colloquialisms, sexist language, and idiomatic use of language should be
avoided. Italics are not to be used for expressions of Latin origin, for example, in vivo, et al., per se. Use decimal points (not commas);
use a space for thousands (10 000 and above).
All manuscripts should be prepared according to the Publication Manual of the American
Psychological Association (2001, 5th edition; for more details, please see: http://www.apastyle.org) and should be double-spaced.
Authors are advised to consult a recent issue of the journal to become familiar with layout and conventions (a free sample copy is available
to download from: http://www.sciencedirect.com/science/journal/09594752).
Word limit Manuscripts should be
between 4,500 and 7,500 words in length (including references, tables and figures).
Language polishing Authors
who require information about language editing and copyediting services pre- and post-submission please visit: http://www.elsevier.com/languagepolishing
or contact: authorsupport@elsevier.com for more information. Please note Elsevier neither endorses nor takes responsibility
for any products, goods or services offered by outside vendors through our services or in any advertising. For more information please
refer to our Terms & Conditions: http://www.elsevier.com/termsandconditions.
Review policy As this journal
has adopted a double blind reviewing policy, please remove all identifying features from the paper itself by ensuring that no
author's name appears in the main text, in-text citations, reference list, or any running header.
Title page Provide the
following data on the title page (in the order given).
Title. Concise and informative. Titles are often used in information-retrieval
systems. Avoid abbreviations and formulae where possible.
Author names and affiliations. Where the family name may be ambiguous
(e.g., a double name), please indicate this clearly. Present the authors' affiliation addresses (where the actual work was done) below
the names. Indicate all affiliations with a lower-case superscript letter immediately after the author's name and in front of the appropriate
address. Provide the full postal address of each affiliation, including the country name, and, if available, the e-mail address of each
author.
Corresponding author. Clearly indicate who is willing to handle correspondence at all stages of refereeing and
publication, also post-publication. Ensure that telephone and fax numbers (with country and area code) are provided in addition to
the e-mail address and the complete postal address.
Present/permanent address. If an author has moved since the work
described in the article was done, or was visiting at the time, a "Present address" (or "Permanent address") may be indicated as a footnote
to that author's name. The address at which the author actually did the work must be retained as the main, affiliation address. Superscript
Arabic numerals are used for such footnotes.
Abstract. A concise and factual abstract is required (maximum length 100
words). The abstract should state briefly the purpose of the research, the principal results and major conclusions. An abstract is
often presented separate from the article, so it must be able to stand alone. References should therefore be avoided, but if essential,
they must be cited in full, without reference to the reference list. Non-standard or uncommon abbreviations should be avoided, but if
essential they must be defined at their first mention in the abstract itself.
Keywords. Immediately after the abstract,
provide a maximum of 5 keywords, avoiding general and plural terms and multiple concepts (avoid, for example, "and", "of"). Be
sparing with abbreviations: only abbreviations firmly established in the field may be eligible. These keywords will be used for indexing
purposes.
Abbreviations. Define abbreviations that are not standard in this field at their first occurrence in the article:
in the abstract but also in the main text after it. Ensure consistency of abbreviations throughout the article.
N.B. Acknowledgements.
Collate acknowledgements in a separate section at the end of the article and do not, therefore, include them on the title page, as a
footnote to the title or otherwise.
Arrangement of the article Subdivision of the article. Divide your
article into clearly defined and numbered sections. Subsections should be numbered 1.1 (then 1.1.1, 1.1.2, ?), 1.2, etc. (the abstract
is not included in section numbering). Use this numbering also for internal cross-referencing: do not just refer to "the text." Any subsection
may be given a brief heading. Each heading should appear on its own separate line.
Introduction. State the objectives of
the work and provide an adequate background, avoiding a detailed literature survey or a summary of the results.
Results.
Results should be clear and concise.
Discussion. This should explore the significance of the results of the work, not repeat
them. A combined Results and Discussion section is often appropriate. Avoid extensive citations and discussion of published literature.
Conclusions. The main conclusions of the study may be presented in a short Conclusions section, which may stand alone or
form a subsection of a Discussion or Results and Discussion section.
Appendices. If there is more than one appendix, they
should be identified as A, B, etc.
Acknowledgements. Place acknowledgements, including information on grants received,
before the references, in a separate section, and not as a footnote on the title page.
References. See separate section,
below.
Figure captions, tables, figures, schemes. Present these, in this order, at the end of the article. They are described
in more detail below. High-resolution graphics files must always be provided separate from the main text file (see the section below
on the preparation of illustrations).
Specific remarks Footnotes. Footnotes should be used sparingly.
Number them consecutively throughout the article, using superscript Arabic numbers. Many wordprocessors build footnotes into the text,
and this feature may be used. Should this not be the case, indicate the position of footnotes in the text and present the footnotes themselves
on a separate sheet at the end of the article. Do not include footnotes in the Reference list.
Table footnotes. Indicate
each footnote in a table with a superscript lowercase letter.
Tables. Number tables consecutively in accordance with their
appearance in the text. Place footnotes to tables below the table body and indicate them with superscript lowercase letters. Avoid vertical
rules. Be sparing in the use of tables and ensure that the data presented in tables do not duplicate results described elsewhere in the
article.
Preparation of supplementary data. Elsevier accepts supplementary material to support and enhance your scientific
research. Supplementary files offer the author additional possibilities to publish supporting applications, movies, animation sequences,
high-resolution images, background datasets, sound clips and more. Supplementary files supplied will be published online alongside the
electronic version of your article in Elsevier Web products, including ScienceDirect: http://www.sciencedirect.com. In order
to ensure that your submitted material is directly usable, please ensure that data is provided in one of our recommended file formats.
Authors should submit the material in electronic format together with the article and supply a concise and descriptive caption for each
file. For more detailed instructions please visit our artwork instruction pages at: http://www.elsevier.com/artworkinstructions.
References Responsibility for the accuracy of bibliographic citations lies entirely with the authors.
Citations
in the text: Please ensure that every reference cited in the text is also present in the reference list (and vice versa). Any references
cited in the abstract must be given in full. Unpublished results and personal communications are not recommended in the reference list,
but may be mentioned in the text. If these references are included in the reference list they should follow the standard reference style
of the journal and should include a substitution of the publication date with either "Unpublished results" or "Personal communication"
Citation of a reference as "in press" implies that the item has been accepted for publication.
Citing and listing of Web references.
As a minimum, the full URL should be given. Any further information, if known (DOI, author names, dates, reference to a source publication,
etc.), should also be given. Web references can be listed separately (e.g., after the reference list) under a different heading if desired,
or can be included in the reference list.
Text: Citations in the text should follow the referencing style used by the American
Psychological Association. You are referred to the Publication Manual of the American Psychological Association, Fifth Edition, ISBN
1-55798-790-4, copies of which may be ordered from: http://www.apa.org/books/4200061.htmlor: APA Order Dept.,
P.O.B. 2710, Hyattsville, MD 20784, USA or APA, 3 Henrietta Street, London, WC3E 8LU, UK. Details concerning this referencing
style can also be found at: http://linguistics.byu.edu/faculty/henrichsenl/apa/apa01.html.
List: References
should be arranged first alphabetically and then further sorted chronologically if necessary. More than one reference from the same author(s)
in the same year must be identified by the letters "a", "b", "c", etc., placed after the year of publication.
Examples: Reference to a journal publication: Van der Geer, J., Hanraads, J. A. J., & Lupton R. A. (2000). The art of writing
a scientific article. Journal of Scientific Communications, 163, 51-59.
Reference to a book: Strunk, W., Jr., & White, E. B. (1979). The elements of style. (3rd ed.). New York: Macmillan.
Reference to a chapter in an edited
book: Mettam, G. R., & Adams, L. B. (1994). How to prepare an electronic version of your article. In B. S. Jones, & R.
Z. Smith (Eds.), Introduction to the electronic age (pp. 281-304). New York: E-Publishing Inc.
DOI number The
digital object identifier (DOI) may be used to cite and link to electronic documents. The DOI consists of a unique alpha-numeric character
string which is assigned to a document by the publisher upon the initial electronic publication. The assigned DOI never changes. Therefore,
it is an ideal medium for citing a document, particularly 'Articles in press' because they have not yet received their full bibliographic
information.
The correct format for citing a DOI is shown as follows (example taken from a document in the journal Physics Letters
B):
doi:10.1016/j.physletb.2003.10.071
When you use the DOI to create URL hyperlinks to documents on the web, they are guaranteed
never to change.
Preparation of illustrations
Preparation of electronic illustrations
General points - Make sure you use uniform lettering and sizing of your original artwork. - Save text in illustrations as "graphics" or enclose
the font. - Only use the following fonts in your illustrations: Arial, Courier, Helvetica, Times, Symbol. - Number the illustrations
according to their sequence in the text. - Use a logical naming convention for your artwork files. - Provide all illustrations
as separate files. - Provide captions to illustrations separately. - Produce images near to the desired size of the printed version.
You
are urged to visit this site; some excerpts from the detailed information are given here.
Formats
Regardless of the
application used, when your electronic artwork is finalised, please "save as" or convert the images to one of the following formats (Note
the resolution requirements for line drawings, halftones, and line/halftone combinations given below.):
EPS: Vector drawings. Embed
the font or save the text as "graphics". TIFF: Colour or greyscale photographs (halftones): always use a minimum of 300 dpi. TIFF:
Bitmapped line drawings: use a minimum of 1000 dpi. TIFF: Combinations bitmapped line/half-tone (colour or greyscale): a minimum
of 500 dpi is required. DOC, XLS or PPT: If your electronic artwork is created in any of these Microsoft Office applications
please supply "as is".
Please do not: - Supply embedded graphics in your wordprocessor (spreadsheet, presentation) document;
- Supply files that are optimised for screen use (like GIF, BMP, PICT, WPG); the resolution is too low; - Supply files that are
too low in resolution; - Submit graphics that are disproportionately large for the content.
Captions Ensure that each
illustration has a caption. Supply captions separately, not attached to the figure. A caption should comprise a brief title (not
on the figure itself) and a description of the illustration. Keep text in the illustrations themselves to a minimum but explain all symbols
and abbreviations used.
Line drawings The lettering and symbols, as well as other details, should have proportionate dimensions,
so as not to become illegible or unclear after possible reduction; in general, the figures should be designed for a reduction factor
of two to three. The degree of reduction will be determined by the Publisher. Illustrations will not be enlarged. Consider the page format
of the journal when designing the illustrations.
Do not use any type of shading on computer-generated illustrations.
Photographs
(halftones) Remove non-essential areas of a photograph. Do not mount photographs unless they form part of a composite figure.
Where necessary, insert a scale bar in the illustration (not below it), as opposed to giving a magnification factor in the caption.
Colour illustrations Please make sure that artwork files are in an acceptable format (TIFF, EPS or MS Office files) and
with the correct resolution. If, together with your accepted article, you submit usable colour figures then Elsevier will ensure, at
no additional charge, that these figures will appear in colour on the Web (e.g., ScienceDirect and other sites) regardless of whether
or not these illustrations are reproduced in colour in the printed version. For colour reproduction in print, you will receive information
regarding the costs from Elsevier after receipt of your accepted article. Please indicate your preference for colour in print or on the
Web only. For further information on the preparation of electronic artwork, please see: http://www.elsevier.com/artworkinstructions.
Please note: Because of technical complications which can arise by converting colour figures to "grey scale" (for the printed version
should you not opt for colour in print) please submit in addition usable black and white versions of all the colour illustrations.
Proofs One set of page proofs in PDF format will be sent by e-mail to the corresponding author (if we do not have an e-mail address then
paper proofs will be sent by post). Elsevier now sends PDF proofs which can be annotated; for this you will need to download Adobe Reader
version 7 available free from http://www.adobe.com/products/acrobat/readstep2.html. Instructions on how to annotate PDF
files will accompany the proofs. The exact system requirements are given at the Adobe site: http://www.adobe.com/products/acrobat/acrrsystemreqs.html#70win.
If you do not wish to use the PDF annotations function, you may list the corrections (including replies to the Query Form) and return
to Elsevier in an e-mail. Please list your corrections quoting line number. If, for any reason, this is not possible, then mark the corrections
and any other comments (including replies to the Query Form) on a printout of your proof and return by fax, or scan the pages and e-mail,
or by post.
Please use this proof only for checking the typesetting, editing, completeness and correctness of the text, tables and
figures. Significant changes to the article as accepted for publication will only be considered at this stage with permission from the
Editor. We will do everything possible to get your article published quickly and accurately. Therefore, it is important to ensure that
all of your corrections are sent back to us in one communication: please check carefully before replying, as inclusion of any subsequent
corrections cannot be guaranteed. Proofreading is solely your responsibility. Proofs should be returned within 48 hours of receipt.
Note that Elsevier may proceed with the publication of your article if no response is received.
Author Benefits Offprints The corresponding author, at no cost, will be provided with a PDF file of the article via e-mail or, alternatively, 25 free paper
offprints. The PDF file is a watermarked version of the published article and includes a cover sheet with the journal cover image and
a disclaimer outlining the terms and conditions of use. Additional paper offprints can be ordered by the authors. An order form with
prices will be sent to the corresponding author.
Discount Authors are entitled to a 30% discount on Elsevier books (excluding
major reference works).
Fast Electronic Publication Once the article has been proofed by the author, it will be published
immediately on the journal's 'Articles in Press' section on ScienceDirect, thus making it available to subscribers to read and cite.
For more information, visit: http://www.sciencedirect.com/science/journal/09594752.
Author Enquiries For
enquiries relating to the submission of articles, please visit the journal's homepage at: http://www.elsevier.com/locate/learninstruc.
From here you can also track your accepted articles (http://authors.elsevier.com/TrackPaper.html) and set up e-mail alerts
to inform you of when an article's status has changed, as well as viewing detailed artwork guidelines, copyright information, frequently
asked questions and more. Contact details for questions arising after acceptance of an article, especially those relating to proofs,
are provided after registration of an article for publication.
