Welcome to the Clinics publishing program. Your
contribution is greatly appreciated, and we look
forward to working with you. All of the periodicals in the Clinics publishing program
offer the
medical, dental and veterinary practitioner comprehensive, clinical reviews of timely subjects,
including diagnosis and therapy,
new materials, and new equipment. Your contribution should be of
genuine clinical interest and contain information that is well substantiated
by your research, your
clinical experience, and by reports in the literature.
These guidelines are provided to simplify the manuscript
preparation process for you and to ensure
that your article moves smoothly through the production process. Follow the instructions provided
regarding article length and number of tables and figures, and when complete, submit your
manuscript (hard copy, disk, tables, figures
and appropriate forms) to the Guest Editor by the agreed upon
deadline. Your manuscript will be forwarded to us after the Guest Editor's
review of scientific
content. The Guest Editor will contact you if any major revisions are necessary.
SOME GENERAL GUIDELINES
Manuscripts must be typed double-spaced. This guideline includes all text, references, tables, and
figure legends.
It is the author's responsibility to obtain written permission for any borrowed, modified, or
adapted text, tables, or figures from the
copyright owner (usually the original publisher).
We cannot accept any manuscripts, figures, or tables that are unpublished
and have been submitted
to or are under consideration by any other publisher or publication.
It is the author's responsibility
to send us publication-quality artwork (photos, drawings, etc).
Digital art must be submitted according to our guidelines (see
authors.elsevier.com).
Please note: Articles
are accepted for publication with the understanding that they are original
contributions never before published or under consideration
for publication elsewhere. You will
be required to submit with your manuscript a signed Contributing Author's
Agreement/Transfer of Copyright
form (which will be sent to you at a later date) transferring
copyright of your material to Elsevier Science Company. We will be
unable to publish your article
without this signed agreement.
GUIDELINES FOR
MANUSCRIPT TEXT
SUBMITTING
MANUSCRIPTS ON DISK
Please submit your manuscript on computer disk. We
prefer that articles are prepared on software
such as
Word or WordPerfect, but we can convert most files
prepared with other programs. Be sure to identify the
software used and note
whether the manuscript was
prepared on a Macintosh or PC platform.
Write protect your disk before submitting (for a 3½"
disk, slide the tab to the open position).
Text, references, synopsis, figure legends, and tables
should all be saved as one
file.
Do not activate the hyphenation or justification feature
of your software.
TITLE PAGE
Your
title page must include the following information (a
sample
is provided ):
Title of article (please be as concise as possible)
Author's name, degrees, academic or professional
affiliation, city, and state (or country); same information
for any coauthors
Mailing address, telephone number, fax number,
and
e-mail address of each coauthor. Clearly indicate
which coauthor is the corresponding author, and who
should receive proof and reprints;
otherwise, these
materials will be sent to the first-named author.
Statement acknowledging funding support, if applicable
TEXT
Text should be double-spaced in 10- or 12-point type
with ample margins on quality paper.
Number each
page, starting with the title page.
Indent paragraphs.
Type heads consistently throughout the article. We
prefer
all heads flush left.
Type reference numbers within brackets.
Conclude article with a brief summary of its important
points or objective.
Acknowledge assistance of any colleagues or support
staff in the preparation of article, if applicable.
Send one copy to Guest Editor and save a copy for
yourself.
REFERENCES
Type double-spaced with
ample margins.
List by number in the order in which used in the text.
Use Index Medicus abbreviations for
journals that are
indexed; if a journal is not indexed, use full name.
If more than six authors, cite first six and add "et
al."
If using reference managing software such as
Reference Manager, EndNote, or ProCite, choose
the style for "AMA style,"
which most closely
approximates our style.
For questions regarding formatting of other references
not cited below, e.g., websites,
e-mail, CDROMs,
or databases, reference according to the AMA
Manual of Style.
Please include volume, number and page
range whenever
possible.
Sample citations:
Journal article
12. Simpkins H, Schoaf F, Katz J, Smith
A, Jones B,
Cooper B, et al. An acute granular lymphoid leukemia: a
case report. Hum Pathol 1987;18(2):93-9.
Clinics article
18. Aron DN, Crowe DT. Upper airway obstruction. Surg
Clin North Am 1999;46(6):1224-45.
Chapter in a single-authored book
5. Haeney M. Antibody deficiency. In: Introduction to
clinical immunology. London: Butterworth; 1985. p.
64-87.
Chapter in a multi-authored
book
3. Krane SM, Near RM. Connective tissue. In: Smith LJ Jr,
Their SO, editors. Pathophysiology: the biological
principles
of disease, 2nd edition (International Textbook
of Medicine, vol 1). Philadelphia: WB Saunders; 1985. p.
611-26.
Proceedings papers
24. Bell LM, Alpert G, Gorton-Slight P. Skin colonization
of hospitalized and nonhospitalized infants with lipophilic
yeast [abstract
519]. In: Programs and abstracts of the 25th
Interscience Conference of Antimicrobial Agents and
Chemotherapy. Minneapolis: 1985, p.
186-8.
Works in Progress
Insert in text, in parentheses, any mention of personal
communications or unpublished observations:
...(John Hones, MD, City, State, personal communication,
May 1999)...
Personal communications should not be included in the
reference
list.
SYNOPSIS
Provide a brief, approximately five-sentence abstract of
your article for the table of contents.
PERSONAL
COMMUNICATIONS
Information attributed to "personal communication" in
your manuscript should not be inflammatory or libelous
or
cause embarrassment to anyone, including the source,
when it is published.
USE OF TRADEMARK NAMES
The generic or nonproprietary
name of a drug should be
used, with the proprietary or trademark name included
in parentheses at first mention, e.g., trimethoprimsulfamethoxazole
(Bactrim; Septra). The manufacturer's
name, superscript®, and superscript™ are not necessary.
Trademark names of
equipment and materials should be
provided when appropriate, and the manufacturer's
name and address (city, state, country if necessary)
should be included in parentheses immediately following;
e.g., Velcro tourniquet (Velcro USA, Inc.,
Manchester, NH).
FINANCIAL
DISCLOSURE OBLIGATIONS
Authors should disclose any relationship with a commercial
company that has a direct financial interest
in the
subject matter or materials discussed in their article or
with a company making a competing product.
All funding sources supporting
research that is the primary
subject of discussion in the article should be
acknowledged in a footnote on the title page of the
manuscript,
as should all institutional or corporate affiliations
of the authors.
Other relationships that might pose a conflict of interest,
such as a paid consultancy, stock ownership or other
equity interest, or patent-licensing agreements, should
be disclosed in an acknowledgment
placed at the end of
the article before the references, where it will appear
when the article is published.
TABLES
Be aware
of the difference between tables and lists.
Tables must be at least two columns and their purpose is
to show relationships between data;
lists are enumerations.
Submitted "tables" that are actually lists will be
converted to lists according to our house style.
Number tables consecutively; do not combine with
figures.
Compose each table on a separate sheet of paper.
Provide
a title at the top of each table.
All tables must be called out in order at least once in
the text (e.g., Table 1). Place tables
at end of the
manuscript.
Obtain permission for all borrowed, modified, or
adapted tables (see "Guidelines for Permissions").
Provide the appropriate credit line at the bottom
of all borrowed, modified, or adapted tables (see
"Guidelines for Permissions").
GUIDELINES FOR
ARTWORK
FIGURES
If you provide artwork for your article, it is your responsibility
to provide publication-quality
artwork. For optimal
reproduction, all figures should be clean and sharp
in detail. Please note that all costs for figure preparation
are assumed by the author.Art will not be reproduced
in color unless an arrangement has been made with
the Clinics editor prior
to the submission of the
manuscript. Please submit only figures that are not
under consideration for publication elsewhere.
Publication
in peer-review periodicals is a lengthy
process, and publishers will not grant permission for
reuse of your figure(s) until after the
month of publication
in their journal. Therefore, do not submit with your
Clinics manuscript a figure already submitted to a peerreview
periodical under the assumption that you will get
permission to reuse it. Please remember to retain copies
of your figures for your files;
all artwork will be returned
to the corresponding author.
The following figures are acceptable for publication (only
one copy
is necessary):
Unmounted 5" x 7" black-and-white glossy prints
Original line drawings
Computer-generated
laser-quality prints (sorry, photocopies
of artwork are not publication-quality and
will not be accepted)
Number each figure consecutively as it appears in the
text. Do not combine numbering
of figures with
numbering of tables.
Refer to each figure by number in the text (e.g., Fig.
1).
Label the backs of
all figures with author's name and
figure number, using a very soft pencil or peel-away
label. Indicate top of illustration. Do not bear
down
hard or use felt-tip markers, ballpoint pen, Scotch
tape, staples, or paper clips (each can mar the figure).
Do not use sticky notes
as they may get lost.
Add any labels, arrows, or other markings neatly with
transfer type or provide a photocopy of figure
with
changes noted.
Indicate any crop marks on border of figure or on a
photocopy of the figure.
Submit photomicrographs
and electron micrographs
as 3" x 5" prints so that they can be sized as close to
100% as possible. Prints of any other size may have
to
be reduced or enlarged significantly, which can affect
print quality. Include original magnification and stain
in figure legend.
Submit suggested layouts on photocopies of the figures,
if appropriate. If figures must be placed in a specific
arrangement, we
must be informed before we
begin work on your manuscript. Layout changes are
not possible once an article has been typeset.
Mask eyes or other identifiable features of the patient
or any other person in the photograph from whom a
release has not been obtained,
or we will be obligated
to mask or crop accordingly (see "Patient Photograph
Release Forms").
FIGURE LEGENDS
Type double-spaced with ample margins.
Explain each part of multi-part figures, using capital
letters A, B, C, etc.
Explain
any labels, arrows, arrowheads, or other
markings on the figures.
Obtain permission for any borrowed or courtesy figures
(see
"Guidelines for Permissions").
Obtain a patient photograph release form from any
identifiable person (see "Patient Photograph
Release
Forms").
Provide a complete credit line at the end of the legend
of each borrowed figure.
GUIDELINES
FOR DIGITAL ART
Halftone images (clinical photos, radiographs,
MRIs) must have a resolution of at least 300 dpi,
line art must be at least 1200 dpi, and combination
art must be at least 600 dpi. (The resolution of
an image on a computer screen
is normally 70 to 90
dpi, which is too low for adequate quality in print.)
You must supply a hard copy of each file (figure).
The hard copy is used for matching purposes, to
ensure accurate copy editing of the accompanying
legends, and to aid with quality control.
The hard
copy should include all pertinent portions of the figure
and should have the top marked.
Figures should be submitted
as TIF files. Image size
should be at least 3" x 5" (preferably 5" x 7").
We cannot accept PowerPoint figures, Word figures,
or figures embedded into a text document. Only hard
copy of these formats is acceptable.
We encourage you to use original figures and tables
to
illustrate your article. If you need to borrow, modify or
adapt a table or figure from another source, it is necessary
to obtain permission
from the original source. Note
that you as the author are responsible for proper use
and attribution of all borrowed material in your
article, including your own work that has been previously
published.
We cannot and will not publish borrowed material without
proper written permission, so it is important that
you seek permission as soon as possible. If you have
not obtained permission by
the time your article is submitted
for publication, borrowed material may have to
be withdrawn. Copies of all letters of permission
and
patient releases must be enclosed with your manuscript
with the originals kept for your files. To ensure correct
attribution of borrowed
figures and tables, include a
photocopy of the page on which the borrowed material
appears. Please also include a copy of the original
legend.
This is particularly important because of the possibility
that the source you are using may refer to yet another
party. If
this is the case, you must request permission
from the original source of the material.
MATERIAL REQUIRING PERMISSION
Any
form of expression, upon creation, including personal
letters, unpublished tables, and committee recommendations,
whether published or
not, requires permission
for its use or reuse. The same is true of anything
that was published in the United States during the last
75
years. Anything first published in the United States
more than 75 years ago and material in the public
domain do not require permission.
Included in the public
domain are United States Government publications
(including material authored by United States
Government employees
within the scope of their
employment) and any work on which the copyright has
expired. Please note that you must obtain permission to
reuse any previously published material for which W.B.
Saunders Company holds copyright by faxing our
Permissions Department (215-238-8483).
Text
You may make "fair use" of borrowed text without permission.
Whether a use is "fair" depends on a variety of
factors,
including what percentage of the original material
is used, how much of your work is composed of borrowed
material, and whether the potential
market or
value of the original source will be adversely affected. To
be "fair," proper credit must be given and material
should not
be used misleadingly. Ordinarily, use of 300
words or less from an average book chapter will be considered
fair use, but it could be
considered unfair use if,
for example, the 300 words constitute a large percentage
of the original article or chapter. If you are unsure,
the
safest course is to request permission. It is necessary to
seek permission to quote from a poem or song lyric and
for verbatim use
of dictionary definitions.
Figures and Tables
Permission is required for borrowed figures and tables,
even if they have
been adapted or modified. In the latter
case, specific permission to adapt or modify must be
obtained, and the credit line should begin,
"Adapted
from..." If you have created your own figure or table
using data from another source, no permission is necessary,
and the credit
line should read, "Data from..."
If you are using your own unpublished photographs,
releases must be obtained from all identifiable persons
(see "Patient Photograph Release Forms"). If you are
using previously unpublished photographs obtained
from a colleague, the credit line
should read "Courtesy
of..." followed by the colleague's name and location. If
you are using original artwork and the artist has retained
copyright, you must obtain permission for its use. If you
are borrowing previously published artwork, you must
ascertain whether the
publisher or the artist holds the
copyright and obtain permission from the appropriate
party.
The following are samples of credit
lines for tables and
figures. Some copyright holders require specific wording
for credit lines; please follow their instructions. Please do
not list a reference number in place of a credit line.
Fully borrowed (permission necessary) From
Lawrence TJ. The hepatorenal syndrome. Am J
Gastroenterol 1989;28:475-80, with permission.
Modified or adapted (permission necessary) Adapted from Epstein AE, Stanley JG, Morris TB.
Hematologic abnormalities associated with HIV disease.
Blood 1990;125:615-23,
with permission.
Created using data from other sources (no permission is
necessary) Data from Brenner WN, Bauer
HH. Long-term survival
following heart-lung transplantation. Arch Surg 1988;
89:339-45.
Courtesy (no permission is necessary)
(Courtesy of Steven J. Thompson, MD, Los Angeles,
California.)
HOW TO OBTAIN PERMISSION
Write directly to the publisher
for any reuse of text, figures,
and tables. Please photocopy onto your letterhead
the sample form provided on page 8 of these guidelines.
Write directly to any artist holding copyright. Addresses
of book publishers can be found on the publishers' websites.
Some other useful
sites include:
U.S. National Library of Medicine
www.nlm.nih.gov,
go to "Medline" then
"PubMed"
Thomas Jefferson University Catalog
jeffline.tju.edu,
go to "ThomCat"
Publishers can also be found in the Titles volume ofBowker's Books in Print series. Addresses of periodical or
journal publishers
may be found either in the journal
itself or in Ulrich's Guide to Periodicals. Both of these
reference volumes are available
in any medical library.
PERMISSION FORMS
Include a copy of the signed permission form for each
borrowed figure
or table.
Include a copy of the signed permission form for any
borrowed text over 300 words.
or
If above not yet available, send a photocopy of your
permission request (with a copy of signed original to
follow directly to
Clinics Editor).
PATIENT PHOTOGRAPH RELEASE FORMS
A signed release must accompany photographs of an
identifiable patient or other recognizable person. If a
release is not submitted with the figure, the eyes will be
masked so that the
person cannot be identified. If we are
unable to mask the patient's eyes because they are critical
to the presentation, we will crop
the photo so that
only the eyes are visible. If we are unable to mask or crop
the photo appropriately because of facial features that
are crucial to the material presented, we will not use the
figure. If you do not have your own form or a form provided
by your institution,
we suggest that you use the
following wording on your letterhead:
I (patient's name) give permission
to (your name)
to take and
reproduce photographs in connection with my
diagnosis, care, and treatment, including surgical
procedures, and authorize
that such photographs
may be a part of the physician's files or medical
record. I also authorize the physician to use and
publish these
photographs at his or her discretion
in the medical literature and otherwise for research
purposes, provided that I shall not be identified
by
name in any such publication or use.
Patient or Legal
Guardian Signature ________________ Date______
OTHER IMPORTANT
INFORMATION
CONTRIBUTING AUTHOR'S AGREEMENT
At a later date you will be sent a Contributing
Author's Agreement.
Please submit a signed
Contributing Author's Agreement for yourself.
Contact the Clinics Editor for special form for U.S.
government
employees.
PROOFS
Your article will be copy edited for grammar, punctuation,
house style, and format, and then
typeset. Page
proof will be sent to the corresponding author for examination
and necessary corrections. We ask that these
proofs be returned
within 48 hours. Corrections
received after that time may not be included. Please keep
in mind that only essential changes can be made
on the
page proof. Any lengthy changes in your manuscript
should be sent to us before typesetting.
FINAL CHECKLIST
Before
mailing the final version of your article, have you:
Included a matching copy of your manuscript (text,
references,
synopsis, figure legends, tables) on disk?
Included all figures and tables with your article? Each
illustration should have
a legend, including a complete
reference if borrowed.
Obtained permission for use of all borrowed material?
Please include
the letter(s) granting permission with
your article, or a photocopy of your request(s) if no
response has been received.
Included
the correct name, address, phone number,
e-mail address, and affiliation of each author?
Indicated a change in your address
or that of any
coauthor if it will take place in the next nine months?
Used the correct style for references (listed in order
of
appearance in text, with citation by number in the
text)?
Included a synopsis (approximately five sentences in
length) of
your article?
If submitting digital art, have you submitted hard
copy of all the figures?
