Guide for Authors

Submission of articles

General

Submission of an article implies that the work described has not been published previously (except in the form of an abstract or as part of a published lecture or academic thesis), that it is not under consideration for publication elsewhere, that its publication is approved by all Authors and tacitly or explicitly by the responsible authorities where the work was carried out, and that, if accepted, it will not be published elsewhere in the same form, in English or in any other language, without the written consent of the Publisher.

The range of subjects covered by the journal is listed on the home page. Data reports of local interest are discouraged.

Online submission to the journal prior to acceptance

Estuarine, Coastal and Shelf Science uses an online, electronic submission system. By accessing the website http://ees.elsevier.com/ecss you will be guided stepwise through the creation and uploading of the various files. When submitting a manuscript to Elsevier Editorial System, authors need to provide an electronic version of their manuscript. The system automatically converts source files to a single Adobe Acrobat PDF version of the article, which is used in the peer-review process. Please note that even though manuscript source files are converted to PDF at submission for the review process, these source files are needed for further processing after acceptance.
The author should specify a category designation for the manuscript (full length article, review article, short communication, etc.). Once the submission files are uploaded, the system automatically generates an electronic (PDF) manuscript, which is then used for reviewing. All correspondence, including notification of the Editor's decision and requests for revision, takes place by e-mail and via the Author's homepage, removing the need for a hard-copy paper trail.

In the case of Special Issues, manuscripts should be submitted to the Guest Editor(s). Authors should ensure that they submit manuscripts and meet any additional requirements in line with deadlines set by the Guest Editor(s) to ensure that the entire Special Issue can be published in a timely fashion.

The above represents a very brief outline of this type submission. It can be advantageous to print this "Guide for Authors" section from the site for reference in the subsequent stages of article preparation.

Note: electronic articles submitted for the review process may need to be edited after acceptance to follow journal standards. For this an "editable" file format is necessary. See the section on "Electronic format requirements for accepted articles" and the further general instructions on how to prepare your article below.

Please submit, with the manuscript, the names and addresses of 4 potential Referees. You may also mention persons who you would prefer not to review your paper.

Copyright

Upon acceptance of an article, authors will be asked to sign a 'Journal Publishing Agreement' (for more information on this and copyright see http://www.elsevier.com/copyright). Acceptance of the agreement will ensure the widest possible dissemination of information. An e-mail (or letter) will be sent to the corresponding author confirming receipt of the manuscript together with a 'Journal Publishing Agreement' form or a link to the online version of this agreement.
Subscribers may reproduce tables of contents or prepare lists of articles including abstracts for internal circulation within their institutions. Permission of the Publisher is required for resale or distribution outside the institution and for all other derivative works, including compilations and translations (please consult http://www.elsevier.com/permissions).
If excerpts from other copyrighted works are included, the author(s) must obtain written permission from the copyright owners and credit the source(s) in the article. Elsevier has preprinted forms for use by authors in these cases: please consult http://www.elsevier.com/permissions.

Funding body agreements and policies

Elsevier has established agreements and developed policies to allow authors who publish in Elsevier journals to comply with potential manuscript archiving requirements as specified as conditions of their grant awards. To learn more about existing agreements and policies please visit http://www.elsevier.com/fundingbodies

Authors' rights

As an author you (or your employer or institution) retain certain rights; for details you are referred to: http://www.elsevier.com/authorsrights.

Electronic format requirements for the articles

General points
We accept most wordprocessing formats, but Word, WordPerfect or LaTeX is preferred. Always keep a backup copy of the electronic file for reference and safety. Save your files using the default extension of the program used.

Wordprocessor documents
It is important that the file be saved in the native format of the wordprocessor used. The text should be in single-column format with wide margins, and lines numbered consecutively from the beginning of the manuscript. Keep the layout of the text as simple as possible. Most formatting codes will be removed and replaced on processing the article. In particular, do not use the wordprocessor's options to justify text or to hyphenate words. However, do use bold face, italics, subscripts, superscripts etc. Do not embed "graphically designed" equations or tables, but prepare these using the wordprocessor's facility. When preparing tables, if you are using a table grid, use only one grid for each individual table and not a grid for each row. If no grid is used, use tabs, not spaces, to align columns. The electronic text should be prepared in a way very similar to that of conventional manuscripts (see also the Guide to Publishing with Elsevier: http://authors.elsevier.com). Do not import the figures into the text file but, instead, indicate their approximate locations directly in the electronic text and on the manuscript. See also the section on Preparation of electronic illustrations. To avoid unnecessary errors you are strongly advised to use the "spellchecker" function of your wordprocessor.

LaTeX documents
If the LaTeX file is suitable, proofs will be produced without rekeying the text. The article should preferably be written using Elsevier's document class "elsart", or alternatively the standard document class "article". The Elsevier LaTeX package (including detailed instructions for LaTeX preparation) can be obtained from the Quickguide at the website: http://www.elsevier.com/latex. It consists of the files: elsart.cls, guidelines for users of elsart, a template file for quick start, and the instruction booklet "Preparing articles with LaTeX".

Preparation of text

General
Please write your text in good English (American or British usage is accepted, but not a mixture of these). Italics are not to be used for expressions of Latin origin, for example, in vivo, et al., per se. Use decimal points (not commas); use a space for thousands (10 000 and above).
Language Polishing. Authors who require information about language editing and copyediting services pre- and post-submission please visit http://www.elsevier.com/wps/find/authorshome.authors/languagepolishing or contact authorsupport@elsevier.com for more information. Please note Elsevier neither endorses nor takes responsibility for any products, goods or services offered by outside vendors through our services or in any advertising. For more information please refer to our Terms & Conditions http://www.elsevier.com/wps/find/termsconditions.cws_home/termsconditions

Provide the following data on the title page (in the order given):

Title. Concise and informative. Titles are often used in information-retrieval systems. Avoid abbreviations and formulae where possible.
Author names and affiliations. Where the family name may be ambiguous (e.g., a double name), please indicate this clearly. Present the Authors' affiliation addresses (where the actual work was done) below the names. Indicate all affiliations with a lower-case superscript letter immediately after the Author's name and in front of the appropriate address. Provide the full postal address of each affiliation, including the country name, and, if available, the e-mail address of each Author.
Corresponding Author. Clearly indicate who is willing to handle correspondence at all stages of refereeing and publication, also post-publication.
Ensure that telephone and fax numbers (with country and area code) are provided in addition to the e-mail address and the complete postal address.
Present/permanent address. If an Author has moved since the work described in the article was done, or was visiting at the time, a "Present address" (or "Permanent address") may be indicated as a footnote to that Author's name. The address at which the Author actually did the work must be retained as the main, affiliation address. Superscript Arabic numerals are used for such footnotes.
Abstract. A concise and factual abstract is required (maximum length 350-400 words). The abstract should state briefly the purpose of the research, the principal results and major conclusions. A structured abstract is required. For this, a recent copy of the journal should be consulted. An abstract is often presented separate from the article, so it must be able to stand alone. References should therefore be avoided, but if essential, they must be cited in full, without reference to the reference list.
Non-standard or uncommon abbreviations should be avoided, but if essential they must be defined at their first mention in the abstract itself.
Keywords. Immediately after the abstract, provide up to six keywords, plus regional index terms. At least four of the subject keywords should be selected from the Aquatic Science & Fisheries Thesaurus. An electronic version of the Thesaurus can be found at http://www4.fao.org/asfa/asfa.htm. You may find a paper version in your library. The Regional Terms should be provided as a hierarchical string (e.g., USA, California, Monterey Bay). Authors are also encouraged to submit geographic bounding coordinates at the end of the keyword string. These keywords will be used for indexing purposes.

Arrangement of the article

Subdivision of the article. Divide your article into clearly defined and numbered sections. Subsections should be numbered 1.1 (then 1.1.1, 1.1.2, ?), 1.2, etc. (the abstract is not included in section numbering). Use this numbering also for internal cross-referencing: do not just refer to "the text." Any subsection may be given a brief heading. Each heading should appear on its own separate line.
In the Introduction, state the objectives of the work, and provide an adequate background, avoiding a detailed literature survey or a summary of the results. There is no need to use duplicative historical references to exemplify a single point.
Results and Discussion should normally appear as separate sections within the paper. The Results should be clear and concise, and should avoid undue repetition of material already in Tables and Figures. The Tables and Figures should not duplicate each other. The Discussion should explore the significance of the results of the work, not repeat them. Avoid extensive citations and discussion of published literature. It is important that the Discussion places the findings in an international context with the use of recent/relevant literature.
A short Conclusions section is to be presented. The Conclusions should not be a repetition of the Abstract.
Place Acknowledgements, including information on grants received, before the references in a separate section, and not as a footnote on the title page.
Figure captions, tables, figures and schemes should be presented in this order at the end of the article. They are described in more detail below.
Abbreviations. Define abbreviations that are not standard in this field at their first occurrence in the article: in the abstract but also in the main text after it. Ensure consistency of abbreviations throughout the article.
References. See separate section, below.
Figure captions, tables, figures, schemes. Present these, in this order, at the end of the article. They are described in more detail below. If you are working with LaTeX and have such features embedded in the text, these can be left, but such embedding should not be done specifically for publishing purposes. Further, high-resolution graphics files must be provided separately (see Preparation of illustrations).
Text graphics. Present incidental graphics not suitable for mention as figures, plates or schemes at the end of the article and number them "Graphic 1", etc. Their precise position in the text can then be indicated. See further under the section, Preparation of illustrations.
Paper length. Authors should try to confine the text to no more than 14-16 pages, with a total manuscript length (including figures and tables) of 30-35 pages. A Research paper should normally have no more than 8000 words, plus up to 8 Figures and 3 Tables. Short research papers are also accepted; these generally focus on a novel single process, finding, or methods and they have no more than 4000 words plus 3-4 Figures and 1 Table.

Specific remarks

Mathematical formulae.
Present simple formulae in the line of normal text where possible. In principle, variables are to be presented in italics. Use the solidus (/) instead of a horizontal line, e.g., X/Y rather than
X
Y

Put spaces between numbers and units (e.g. "a distance of 3 km", not "a distance of 3km") and between all variables and operators in equations (e.g. "x = A B f z", not "x = ABfz", "x=ABfz", and "a speed of 20 m s-1" instead of "a speed of 20 ms-1" ["ms-1" means "reciprocal milliseconds"]).

Powers of e are often more conveniently denoted by exp.
Number consecutively any equations that have to be displayed separate from the text (if referred to explicitly in the text).

Concentrations should be given in the form: l^-1 not /l.

Reporting of Salinity Measurements.
In articles in ECSS, salinity should be reported using the Practical Salinity Scale. In the Practical Salinity Scale salinity is defined as a pure ratio, and has no dimensions or units. By decision of the Joint Panel of Oceanographic Tables and Standards it does not have any numerical symbol to indicate parts per thousand. Salinity should be reported as a number with no symbol , such as psu, ppt or %, or indicator of proportion after it. It is not correct to add the letters PSU, implying Practical Salinity Units, after the number. An example of correct phrasing is as follows: 'The salinity of the water was 34.2'. It is reasonable to state at some point early in the paper that salinity was measured using the Practical Salinity Scale.

Footnotes. Footnotes should not be used except for Tables.
Table footnotes. Indicate each footnote in a table with a superscript lowercase letter.

Tables. Number tables consecutively in accordance with their appearance in the text. Place footnotes to tables below the table body and indicate them with superscript lowercase letters. Avoid vertical rules. Be sparing in the use of tables and ensure that the data presented in tables does not duplicate results described elsewhere in the article. Prepare tables with the page size in mind. Do not prepare tables with an excessive amount of rows and/or columns. Large datasets can be published as "Electronic Annex".

Nomenclature and units. Follow internationally accepted rules and conventions: use the international system of units (SI). If other quantities are mentioned, give their equivalent in SI.

References

1. All references cited in the text are to be listed at the end of the paper. The manuscript should be carefully checked to ensure that the spellings of authors' names and publication years are exactly the same in the text as in the reference list. Do not type author's and editor's names in capitals.

2. In the text refer to the author's name (without initials) and year of publication, followed - if necessary - by a short reference to appropriate pages. Examples: ``Because Peterson (1994) has shown that...''. ``This is in agreement with results obtained later (Kramer, 1995, pp. 12-16)''.

3. If reference is made in the text to publications written by more than two authors the name of the first author should be used, followed by ``et al.''. This indication, however, should never be used in the list of references. In this list names of authors and all co-authors must be given in full. Note that et al. should have no punctuation after et and a full stop after al.

4. References in the text should be arranged chronologically. The list of references should be arranged alphabetically by authors' names, and chronologically per author. If an author's name in the list is also mentioned with co-authors, the following order should be used: - publications of the single author, arranged according to publication year - - publications of the same author with one co-author, arranged according to publication year.

5. References should be from the peer-reviewed literature, with an emphasis on the most recent and relevant references. There is no need to use multiple historical references to exemplify a single point.

6. Theses (B.Sc., M.Sc., or Ph.D.) and unpublished technical reports should be avoided. These are unpublished works and are not available to international readers. If you wish to refer to someone's unpublished work, you may say, for example, Smith (pers.comm.) The Editor has the discretion to accept such references on an individual basis.

The following system should be used for arranging references:

a. Journal papers: Names and initials of all authors, year. Title of paper. Journal name (given in full) volume number (omit issue or part number): first and last page numbers of the paper.
Example: Elbaz-Poulichet, F., Guan, D.M., Martin, J.M., 1991. Trace metal behaviour in a highly stratified Mediterranean estuary: the Krka (Yugoslavia). Marine Chemistry 32, 211-224.

b. Monographs: Names and initials of all authors, year. Title of the monograph. Publisher, location of publisher, total number of pages.
Example: Zhdanov, M.S., Keller, G.V., 1994. The Geoelectrical Methods in Geophysical Exploration. Elsevier, Amsterdam, 346 pp.

c. Edited volume papers: Names and initials of all authors, year. Title of paper. Names and initials of the volume editors, title of the edited volume. Publisher, location of publisher, first and last page numbers of the paper.
Example: Thomas, E., 1992. Middle Eocene-late Oligocene bathyal benthic foraminifera (Weddell Sea): faunal changes and implications for ocean circulation. In: D.R. Prothero, W.A. Berggren (Editors), Eocene-Oligocene Climatic and Biotic Evolution. Princeton Univ. Press, Princeton, NJ, pp. 245-271.

d. Conference proceedings papers: Names and initials of all authors, year. Title of paper. Name of the conference. Publisher, location of publisher, first and last page numbers of the paper.
Example: Smith, M.W., 1988. The significance of climatic change for the permafrost environment. Final Proc. Int. Conf. Permafrost. Tapir, Trondheim, Norway, pp. 18-23.

e. Unpublished theses, technical reports, etc.should be avoided If agreed by the Editor provide: Names and initials of all authors, year. Title of item. All other relevant information needed to identify the item (e.g., technical report, Ph.D. thesis, institute, etc.), and indicating where an international reader could obtain a copy. If an international reader cannot obtain a copy, such unpublished works should not be used.
Example: Moustakas, N., 1990. Relationships of morphological and physicochemical --properties of Vertisols under Greek climate conditions. Ph.D. Thesis, Agricultural Univ. Athens, Greece. 123 pp.

7. In the case of publications in any language other than English, the original title is to be retained. Titles of publications in non-Latin alphabets should be transliterated, and a note such as '(in Russian)' or '(in Japanese, with English Abstr.)' should be added at the end of the reference.

8. Papers "in preparation" or "submitted" are not acceptable as references. Once accepted such papers may be quoted as being "in press", but not before.

The following provide examples of appropriate citation formats for non-text and electronic-only information. It is essential that a Web site address, or list server message is given as a reference only where the information is unavailable in a more permanent form. If such sources are given, then please give as complete information as possible.
Jones, P., 1996. Research activities at Smith Technology Institute. WWW Page, http://www.sti.com/about_us/research.
Smith, F., Peabody, A.N., 1997. Hydrographic data for the Sargasso Sea, July-September 1993, SarSea mission. (Deep-Sea Data Centre, Hull, UK), online, dataset, 740 MB, http://www.dcdc.gov.
Green, A., 1991. Deformations in Acanthaster planci from the Coral Sea, observed during UEA Special Project 7, July 1978. Journal of Pollution Research 14 (7) suppl., CD-ROM, photographic images, 240 MB.
James, Z., 1997. Ecological effects of sea wall construction during 1994 at Bridlington, UK. List server Message, Eco-list, 20 October 1995.

Use of the Digital Object Identifier
The digital object identifier (DOI) may be used to cite and link to electronic documents. The DOI consists of a unique alpha-numeric character string which is assigned to a document by the publisher upon the initial electronic publication. The assigned DOI never changes. Therefore, it is an ideal medium for citing a document, particularly "Articles in press" because they have not yet received their full bibliographic information. The correct format for citing a DOI is shown as follows (example taken from a document in the journal Physics Letters B): doi:10.1016/j.physletb.2003.10.071
When you use the DOI to create URL hyperlinks to documents on the web, they are guaranteed never to change.

Preparation of electronic illustrations


General points
- Make sure you use uniform lettering and sizing of your original artwork.
- Save text in illustrations as "graphics" or enclose the font.
- Only use the following fonts in your illustrations: Arial, Courier, Helvetica, Times, Symbol.
- Number the illustrations according to their sequence in the text. Use a logical naming convention for your artwork files.
- Provide all illustrations as separate files (and as hardcopy printouts on separate sheets).
- Provide captions to illustrations separately. Produce images near to the desired size of the printed version.

A detailed guide on electronic artwork is available on our website: http://www.elsevier.com/artworkinstructions. You are urged to visit this site; some excerpts from the detailed information are given here.

Formats
Regardless of the application used, when your electronic artwork is finalised, please "save as" or convert the images to one of the following formats (Note the resolution requirements for line drawings, halftones, and line/halftone combinations given below.):

EPS: Vector drawings. Embed the font or save the text as "graphics". TIFF: Colour or greyscale photographs (halftones): always use a minimum of 300 dpi. TIFF: Bitmapped line drawings: use a minimum of 1000 dpi.
TIFF: Combinations bitmapped line/half-tone (colour or greyscale): a minimum of 500 dpi is required.
DOC, XLS or PPT: If your electronic artwork is created in any of these Microsoft Office applications please supply "as is"

Please do not:
- Supply embedded graphics in your wordprocessor (spreadsheet, presentation) document;
- Supply files that are optimised for screen use (like GIF, BMP, PICT, WPG); the resolution is too low;
- Supply files that are too low in resolution;
- Submit graphics that are disproportionately large for the content.

Captions
Ensure that each illustration has a caption. Supply captions as a separate section in the manuscript file, not attached to the figure. A caption should comprise a brief title (not on the figure itself) and a description of the illustration. Keep text in the illustrations themselves to a minimum but explain all symbols and abbreviations used.

Line drawings
The lettering and symbols, as well as other details, should have proportionate dimensions, so as not to become illegible or unclear after possible reduction; in general, the figures should be designed for a reduction factor of two to three. The degree of reduction will be determined by the Publisher. Illustrations will not be enlarged. Consider the page format of the journal when designing the illustrations. Do not use any type of shading on computer-generated illustrations.

Map figures should have a North pointer, a scale, and latitude and longitude marked on the marginal axes.

Photographs (halftones)
Remove non-essential areas of a photograph. Do not mount photographs unless they form part of a composite figure. Where necessary, insert a scale bar in the illustration (not below it), as opposed to giving a magnification factor in the caption.

Colour illustrations
Please make sure that artwork files are in an acceptable format (TIFF, EPS or MS Office files) and with the correct resolution. If, together with your accepted article, you submit usable colour figures then Elsevier will ensure, at no additional charge, that these figures will appear in colour on the Web (e.g., ScienceDirect and other sites) regardless of whether or not these illustrations are reproduced in colour in the printed version. For colour reproduction in print, you will receive information regarding the costs from Elsevier after receipt of your accepted article. Please indicate your preference for colour in print or on the Web only. For further information on the preparation of electronic artwork, please see http://www.elsevier.com/artworkinstructions.

Please note: Because of technical complications which can arise by converting colour figures to "grey scale" (for the printed version should you not opt for colour in print) please submit in addition usable black and white versions of all the colour illustrations.

Supplementary data
Preparation of supplementary data. Elsevier accepts electronic supplementary material to support and enhance your scientific research. Supplementary files offer the author additional possibilities to publish supporting applications, movies, animation sequences, high-resolution images, background datasets, sound clips and more. Supplementary files supplied will be published online alongside the electronic version of your article in Elsevier Web products, including ScienceDirect: http://www.sciencedirect.com. In order to ensure that your submitted material is directly usable, please ensure that data is provided in one of our recommended file formats. Authors should submit the material in electronic format together with the article and supply a concise and descriptive caption for each file. For more detailed instructions please visit our artwork instruction pages at http://www.elsevier.com/artworkinstructions.

Proofs

One set of page proofs in PDF format will be sent by e-mail to the corresponding Author (if no e-mail address is supplied then paper proofs will be sent by post). Elsevier now sends PDF proofs which can be annotated; for this you will need to download Adobe Reader version 7 available free from http://www.adobe.com/products/acrobat/readstep2.html. Instructions on how to annotate PDF files will accompany the proofs.
If you do not wish to use the PDF annotations function, you may list the corrections (including replies to the Query Form) and return to Elsevier in an e-mail. Please list your corrections quoting line number. If, for any reason, this is not possible, then mark the corrections and any other comments (including replies to the Query Form) on a printout of your proof and return by fax, or scan the pages and e-mail, or by post.
Please use this proof only for checking the typesetting, editing, completeness and correctness of the text, tables and figures. Significant changes to the article as accepted for publication will only be considered at this stage with permission from the Editor. Elsevier will do everything possible to get your article published quickly and accurately. Therefore, it is important to ensure that all of your corrections are sent back to Elsevier in one communication: please check carefully before replying, as inclusion of any subsequent corrections cannot be guaranteed. Proofreading is solely your responsibility. Return corrections within 3 days of receipt of the proofs. Should there be no corrections, please confirm this.
The Publisher reserves the right to proceed with publication if corrections are not communicated.

Online publication
Your article will appear on Elsevier's online journal database ScienceDirect as an "Article in Press" within approximately 4-6 weeks of acceptance. Articles in Press for this journal can be viewed at http://www.sciencedirect.com/science/journal/02727714. An Article in Press may be cited prior to its publication by means of its unique digital object identifier (DOI) number, which does not change throughout the publication process.

Electronic offprints (e-offprints)
The corresponding author, at no cost, will be provided with a PDF file of the article via e-mail. The PDF file is a watermarked version of the published article and includes a cover sheet with the journal cover image and a disclaimer outlining the terms and conditions of use. Additional reprints can be ordered on a reprint order form which will be sent to the corresponding author of the accepted article by the publisher.

Submission checklist

It is hoped that this list will be useful during the final checking of an article prior to sending it to the journal's Editor for review. Please consult this Guide for Authors for further details of any item.

Ensure that the following items are present:

•One Author designated as corresponding Author:
•E-mail address
•Full postal address
•Telephone and fax numbers
•All necessary files uploaded
•Keywords
•All figure captions
•All tables (including title, description, footnotes)

Further considerations

•Manuscript has been "spell-checked"
•References are in the correct format for this journal
•All references mentioned in the Reference list are cited in the text, and vice versa
•Permission has been obtained for use of copyrighted material from other sources (including the Web)
•Colour figures are clearly marked as being intended for colour reproduction on the Web (free of charge) and in print or to be reproduced in colour on the Web (free of charge) and in black-and-white in print
•If only colour on the Web is required, black and white versions of the figures are also supplied for printing purposes

Author's discount
There is a 30% discount on most Elsevier book publications (excluding Major Reference Works and Encyclopaedias).

Contact
For queries relating to the general submission of manuscripts (including electronic text and artwork) and the status of accepted manuscripts, please contact Elsevier's Author Support Department, Elsevier B.V., PO Box 2759, 1000 CT Amsterdam, The Netherlands. E-mail: authorsupport@elsevier.nl or visit http://authors.elsevier.com. Fax: +31 (0) 20 485 3752, Tel: +31 (0) 20 485-2535.
Authors can also keep track of the progress of their accepted article, and set up e-mail alerts informing them of changes to their manuscript's status, by accessing the links on http://authors.elsevier.com.

Estuarine, Coastal and Shelf Science has no page charges.