Home | Site map | Elsevier websites | Alerts
Elsevier
Product information search
Search all Elsevier sites
Search
Advanced Product Search
Go to Elsevier home page
SiteStat.jsp
PROGRESS IN OCEANOGRAPHY

Guide for Authors

Progress in Oceanography publishes the longer, more comprehensive papers that most oceanographers feel are necessary, on occasion, to do justice to their work. Contributions are generally either a review of an aspect of oceanography or a treatise on an expanding oceanographic subject. The articles cover the entire spectrum of disciplines within the science of oceanography. Occasionally, volumes are devoted to collections of papers and conference proceedings of exceptional interest.

Submission of a paper implies that it has not been published previously, that it is not under consideration for publication elsewhere, and that if accepted it will not be published elsewhere in the same form, in English or in any other language, without the written consent of the Publisher. Polishing: Authors who require information about language editing and copyediting services pre- and post-submission please visit External link http://www.elsevier.com/wps/find/authorshome.authors/languagepolishing or contact authorsupport@elsevier.com for more information. Please note Elsevier neither endorses nor takes responsibility for any products, goods or services offered by outside vendors through our services or in any advertising. For more information please refer to our Terms & Conditions External link http://www.elsevier.com/wps/find/termsconditions.cws_home/termsconditions

Submission of papers

Progress in Oceanography uses an online, electronic submission system. By accessing the website External link http://ees.elsevier.com/prooce, authors will be guided stepwise through the submission process and uploading of the various files. When submitting a manuscript to Elsevier Editorial System, authors need to provide an electronic version of their manuscript. For this purpose original source files, not PDF files, are preferred. The author should specify a category designation for the manuscript (full length article, review article, short communication, etc.). Authors may send queries concerning the submission process to the authorsupport@elsevier.com. Once the submission files are uploaded, the system automatically generates an electronic (PDF) manuscript, which is then used for reviewing. All correspondence, including the Editor's decision and request for revisions, will be by e-mail. Authors submitting hard copy papers will be asked to resubmit using Elsevier Editorial System.

Revised manuscripts must be re-submitted within six months of receipt by the author. Failure to do so may lead to additional review and, in some instances, rejection of the paper.

Authors of review articles are offerend an amount of USD 200 plus USD 5 per printed page upon publication of their article in Progress in Oceanography.

In the case of Special Issues, manuscripts should be submitted to the Guest Editor(s).

Authors should ensure that they submit manuscripts and meet any additional requirements in line with deadlines set by the Guest Editor(s) to ensure that the entire Special Issue can be published in a timely fashion.

Manuscript Preparation

General: Manuscripts must be typewritten with a font size of 12 or 10 pt, double-spaced with wide margins, following this order: title, authors, abstract, keywords, list of contents, main text, acknowledgements, appendix, references, tables and then figure captions and figures. Do not import figures or tables into your text. Authors should consult a recent issue of the journal for style, but the Editors reserve the right to adjust style to certain standards of uniformity. Text and tables may be provided as MS Office, EPS or PDF files or printed single-sided on plain white paper. Figures and photographs may be submitted as TIFF, JPEG, EPS or PDF files, or as high quality paper prints. Authors should retain a copy of their manuscript, since we cannot accept responsibility for damage or loss of papers.

Paper length: Authors should try to confine the text to no more than 120 pages. As an approximate guide for shorter papers authors should try to confine the text to 25-30 pages, with a total manuscript length, including figures and tables, of 45-50 pages.

Title: The title should be as short and concise as possible, but contain enough information as to clearly identify the subject of the paper.

Authors: Names and affiliations of all co-authors must be given. The corresponding author should be identified with an asterisk and the full postal address including telephone and fax numbers and an e-mail address given in a footnote.

Abstracts: The essential contents of the paper should be recapitulated briefly in an abstract at the head of the paper. The abstract should contain no more than 500 words.

Keywords: Please provide up to six subject keywords, plus regional index terms. At least four of the subject keywords should be selected from the Aquatic Science & Fisheries Thesaurus. The regional terms should be provided as a hierarchical string (e.g.: USA, California, Monterey Bay).

List of contents: Please provide a list containing the major chapters and sub-chapters.

Main text: This should be divided into chapters and sub-chapters each containing an integrated set of information.
Footnotes, except for table footnotes, should be identified with superscript Arabic numbers.
In general, metric units should be used, preferably the Systeme International (SI). Metric equivalents must be given in parentheses () when other units are used (fathoms, F, knots, etc). Alternatively the dimensionally correct conversion factors can be given as a footnote.
When citing publications in the text please refer to the author's name (without initials) and the year of publication; for example, "Since Peterson (1993) has shown that..." or "This is in agreement with results obtained later (Kramer, 1994)". For authors use both authors names and the years of publications, for three or more authors use the first author's name followed by 'et al' and the year of publications. Groups of references should be listed chronologically.
Diagrams, charts and photographs are all to be referred to as "Figure(s)" and should be numbered consecutively in the order of appearance.

Acknowledgements: The amount of these should be kept to the minimum necessary.

List of references: All publications cited in the text have to be presented in a list of references, which should be arranged alphabetically by authors' names. The title of the journal should not be abbreviated; titles of journals in non-latin scriptures should be transliterated and not translated. All references should be to accepted papers. References to submitted papers that have not been accepted should be listed as "personal communications" or "unpublished data".

References to published literature should be given in the following form:

Boetius, A., Lochte, K. 1994. Regulation of microbial enzymatic degradation of organic matter in deep-sea sediments. Marine Ecology Progress Series, 104, 299-307

Mantoura, R.F.C., Martin, J.-M., Woolast, R. 1991. Dahlem workshop reports. Wiley Interscience. Chichester.

Carney, R.S., Haedrich, R.L., Rowe, G.T. 1983. Zonation of fauna in the deep-sea. In G.T. Rowe, The Sea, Vol. 8 (pp. 371-398). J. Wiley and Sons. New York.

In references to unpublished literature the following information needs to be provided: Names and initials of all authors, (Year). Title of work. All other relevant information needed to identify item (e.g., technical report, Ph.D. thesis, institute, current status i.e. in press/unpublished, etc):

Moustakas, N. 1990. Relationships of morphological and physicochemical properties of Vertisols under Greek climate conditions. Ph.D. Thesis, Agricultural Univ., Athens, Greece, unpublished.

Reference to Web site addresses or list server messages may only be given where the information is unavailable in a more permanent form. For such sources please provide as complete information as possible.

Jones, P., 1996. Research activities at Smith Technology Institute. WWW Page, External link http://www.sti.com/about_us/research.

Smith, F., Peabody, A.N., 1997. Hydrographic data for the Sargasso Sea, July-September 1993, SarSea mission. (Deep-Sea Data Centre, Hull, UK), online, dataset, 740 MB, External link http://www.dcdc.gov.

Green, A., 1991. Deformations in Acanthaster planci from the Coral Sea, observed during UEA Special Project 7, July 1978. Journal of Pollution Research 14 (7) suppl, CD-ROM, photographic images, 240 MB.

James, Z., 1997. Ecological effects of sea wall construction during 1994 at Bridlington, UK. Listserver Message, Eco-list, 20 October 1995.

Use of the Digital Object Identifier
The digital object identifier (DOI) may be used to cite and link to electronic documents. The DOI consists of a unique alpha-numeric character string which is assigned to a document by the publisher upon the initial electronic publication. The assigned DOI never changes. Therefore, it is an ideal medium for citing a document, particularly ?Articles in press? because they have not yet received their full bibliographic information. The correct format for citing a DOI is shown as follows (example taken from a document in the journal Physics Letters B): doi:10.1016/j.physletb.2003.10.071
When you use the DOI to create URL hyperlinks to documents on the web, they are guaranteed never to change.


Tables: Tables should be numbered consecutively, given a suitable caption and typed on separate sheets each. Footnotes to tables are typed below the table and referred to by superscript lowercase letters. Do not use vertical rules. Tables should not duplicate results presented elsewhere in the manuscript, (e.g. in graphs).

Figures captions: All figures need captions, which have to be self explanatory; their content should not be repeated in the text.

Figures: All illustrations should be provided in a form suitable for reproduction, which may include reduction, without retouching. They should not be imbedded in the text, but accompany the manuscript in a separate file or printed on separate pages. Preferably the graphics should be prepared near to the size they will finally be printed. Final font size should be about 6-8 pt. Figures intended to be printed in black & white should not be supplied in colour.

Line drawings: All lettering, graph lines and points on graphs should be sufficiently large and bold to permit reproduction when the diagram has been reduced to a size suitable for inclusion in the journal. Computer generated illustrations and halftones/line/tones in either colour or black & white are acceptable. Suggested packages for line graphics are Adobe Illustrator, Freehand and Corel Draw. Files of scanned line graphics can be accepted.

Photographs: Photographs must be scanned with a resolution of at least 300 dpi or be supplied as originals. Supply photographs in the way they are to be reproduced, e.g. either in black ® white or in colour.

Fold-in charts and colour: The cost of fold-in charts or diagrams and of colour figures must be borne by the author or his institution. Authos will be charged for colour reproduction as follows: Euro 350 (or USD 350) for the first page, Euro 175 (or USD 175) for subsequent pages. More than one figure may be included per page. If, together with your accepted article, you submit usable colour figures then Elsevier will ensure, at no additional charge, that these figures will appear in colour on the web (e.g., ScienceDirect and other sites) regardless of whether or not these illustrations are reproduced in colour in the printed version.

For colour reproduction in print, you will receive information regarding the costs from Elsevier after receipt of your accepted article. For further information on the preparation of electronic artwork, please see External link http://authors.elsevier.com/artwork.

Supplementary data

Authors are encouraged to submit additonal information in support of their article. This might include background datasets, audio fragments, software or animations. Supplementary material should be reviewed with the article and submitted to the Editor. Details on file types can be found on External link http://www.elsevier.com/artworkinstructions.

Proofs

One set of page proofs in PDF format will be sent by e-mail to the corresponding Author (if we do not have an e-mail address then paper proofs will be sent by post). Elsevier now sends PDF proofs which can be annotated; for this you will need to download Adobe Reader version 7 available free from External link http://www.adobe.com/products/acrobat/readstep2.html. Instructions on how to annotate PDF files will accompany the proofs. The exact system requirements are given at the Adobe site: External link http://www.adobe.com/products/acrobat/acrrsystemregs.html#70win. If you do not wish to use the PDF annotations function, you may list the corrections (including replies to the Query Form) and return to Elsevier in an e-mail. Please list your corrections quoting line number. If, for any reason, this is not possible, then mark the corrections and any other comments (including replies to the Query Form) on a printout of your proof and return by fax, or scan the pages and e-mail, or by post. Please use this proof only for checking the typesetting, editing, completeness and correctness of the text, tables and figures. Significant changes to the article as accepted for publication will only be considered at this stage with permission from the Editor. We will do everything possible to get your article published quickly and accurately. Therefore, it is important to ensure that all of your corrections are sent back to us in one communication: please check carefully before replying, as inclusion of any subsequent corrections cannot be guaranteed. Proofreading is solely your responsibility. Note that Elsevier may proceed with the publication of your article if no response is received.

Offprints

The corresponding author for papers in both regular and Special Issues, at no cost, will be provided with a PDF file of the article via e-mail or, alternatively, 25 free paper offprints. In addition for Special Issues each corresponding author will receive a complimentary copy of the issue. The PDF file is a watermarked version of the published article and includes a cover sheet with the journal cover image and a disclaimer outlining the terms and conditions of use. Additional offprints and copies of the issue can be ordered at a specially reduced rate using the order form sent to the corresponding author after the manuscript has been accepted. Orders for reprints after publication will incur a 50% surcharge.

Copyright

Upon acceptance of an article, authors will be asked to sign a 'Journal Publishing Agreement' (for more information on this and copyright see External link http://www.elsevier.com/copyright). Acceptance of the agreement will ensure the widest possible dissemination of information. An e-mail (or letter) will be sent to the corresponding author confirming receipt of the manuscript together with a 'Journal Publishing Agreement' form or a link to the online version of this agreement.
Subscribers may reproduce tables of contents or prepare lists of articles including abstracts for internal circulation within their institutions. Permission of the Publisher is required for resale or distribution outside the institution and for all other derivative works, including compilations and translations (please consult External link http://www.elsevier.com/permissions).
If excerpts from other copyrighted works are included, the author(s) must obtain written permission from the copyright owners and credit the source(s) in the article. Elsevier has preprinted forms for use by authors in these cases: please consult External link http://www.elsevier.com/permissions.

Funding body agreements and policies

Elsevier has established agreements and developed policies to allow authors who publish in Elsevier journals to comply with potential manuscript archiving requirements as specified as conditions of their grant awards. To learn more about existing agreements and policies please visit External link http://www.elsevier.com/fundingbodies

Online Publication

Your article will appear on Elsevier's online journal database ScienceDirect as an "Article in Press" within approximately 4-6 weeks of acceptance. Articles in Press for this journal can be viewed at http://www.sciencedirect.com/science/journal/01476513. An Article in Press may be cited prior to its publication by means of its unique digital object identifier (DOI) number, which does not change throughout the publication process.

Author Discount

Contributors to Elsevier journals are entitled to a 30% discount on most Elsevier books, if ordered directly from Elsevier.

Author Services

For enquiries relating to the submission of articles (including electronic submission where available) please visit this journal's homepage at External link http://www.elsevier.com/locate/pocean. You can track accepted articles at External link http://www.elsevier.com/trackarticle and set up e-mail alerts to inform you of when an article's status has changed, as well as copyright information, frequently asked questions and more.

Contact details for questions arising after acceptance of an article, especially those relating to proofs, are provided after registration of an article for publication.
Printer-friendly version   Printer-friendly version
 Home | Site map | Privacy policy | Terms and Conditions | Feedback | A Reed Elsevier company
 Copyright © 2007 Elsevier B.V. All rights reserved.