DEEP SEA RESEARCH PART II: TOPICAL STUDIES IN OCEANOGRAPHY
Guide for Authors
General
It is essential to provide a fax number and e-mail address when submitting a manuscript. Articles must be written
in good English.
Submission of an article is understood to imply that the article has not been published previously (except in the
form of an abstract or as part of a published lecture or academic thesis), that it is not under consideration for publication elsewhere,
that its publication is approved by all Authors and tacitly or explicitly by the responsible authorities where the work was carried out,
and that, if accepted, it will not be published elsewhere in the same form, in English or in any other language, without the written
consent of the Publisher.
AUTHORS PLEASE NOTE The Editors cannot accept submissions that are not linked to a thematic issue. Please
do not submit unsolicited papers.
Submission of papers
Manuscripts should be submitted in electronic form by
using online manuscript submission available at http://ees.elsevier.com/dsr2. This site will guide authors stepwise through
the submission process. Authors can upload their articles as Microsoft (MS) Word or WordPerfect files. It is also possible to submit
an article in PostScript or Adobe Acrobat PDF format, but if the article is accepted, the original source files will be needed. If you
submit a word processing file, the system generates an Adobe Acrobat PDF version of the article, which is used for the reviewing process.
Authors, reviewers, and editors send and receive all correspondence by e-mail and no paper correspondence is necessary.
In most
instances, revised manuscripts must be re-submitted within six months of receipt by the author. Failure to do so may lead to additional
review, in some instances, rejection of the paper.
Copyright
Upon acceptance of an article, authors will be asked to
sign a 'Journal Publishing Agreement' (for more information on this and copyright see http://www.elsevier.com/copyright).
Acceptance of the agreement will ensure the widest possible dissemination of information. An e-mail (or letter) will be sent to the corresponding
author confirming receipt of the manuscript together with a 'Journal Publishing Agreement' form or a link to the online version of this
agreement.
Subscribers may reproduce tables of contents or prepare lists of articles including abstracts for internal circulation
within their institutions. Permission of the Publisher is required for resale or distribution outside the institution and for all other
derivative works, including compilations and translations (please consult http://www.elsevier.com/permissions).
If excerpts
from other copyrighted works are included, the author(s) must obtain written permission from the copyright owners and credit the source(s)
in the article. Elsevier has preprinted forms for use by authors in these cases: please consult http://www.elsevier.com/permissions.
Funding body agreements and policies
Elsevier has established agreements and developed policies to allow authors who
publish in Elsevier journals to comply with potential manuscript archiving requirements as specified as conditions of their grant awards.
To learn more about existing agreements and policies please visit http://www.elsevier.com/fundingbodies
Preparation
of Texts
Wordprocessor documents
It is important that the file be saved in the native format of the wordprocessor
used. The text should be in single-column format. Keep the layout of the text as simple as possible. Most formatting codes will be removed
and replaced on processing the article. In particular, do not use the wordprocessor's options to justify text or to hyphenate words.
However, do use bold face, italics, subscripts, superscripts etc. Do not embed "graphically designed" equations or tables, but prepare
these using the wordprocessor's facility. When preparing tables, if you are using a table grid, use only one grid for each individual
table and not a grid for each row. If no grid is used, use tabs, not spaces, to align columns. The electronic text should be prepared
in a way very similar to that of conventional manuscripts (see also the Guide to Publishing with Elsevier: http://www.elsevier.com/wps/find/authorshome.authors/howtosubmitpaper).
Do not import the figures into the text file but, instead, indicate their approximate locations directly in the electronic text and on
the manuscript. See also the section on Preparation of electronic illustrations.
To avoid unnecessary errors you are strongly advised
to use the "spellchecker" function of your wordprocessor.
LaTeX documents
If the LaTeX file is suitable, proofs will
be produced without rekeying the text. The article should preferably be written using Elsevier's document class "elsart", or alternatively
the standard document class "article".
The Elsevier LaTeX package (including detailed instructions for LaTeX preparation) can be
obtained from the Quickguide: http://www.elsevier.com/latex. It consists of the files: elsart.cls, guidelines for users
of elsart, a template file for quick start, and the instruction booklet "Preparing articles with LaTeX".
Presentation of Manuscript General
Please write your text in good English (American or British usage is accepted, but not a mixture of these).
Authors whose native language is not English are recommended to seek the advice of a colleague who has English as their mother tongue.
Language Polishing. Authors who require information about language editing and copyediting services pre- and post-submission please visit
http://www.elsevier.com/wps/find/authorshome.authors/languagepolishing or contact authorsupport@elsevier.com for more information.
Please note Elsevier neither endorses nor takes responsibility for any products, goods or services offered by outside vendors through
our services or in any advertising. For more information please refer to our Terms & Conditions http://www.elsevier.com/wps/find/termsconditions.cws_home/termsconditions
Ensure that each new paragraph is clearly indicated. Present tables and figure captions on separate pages at the end of the manuscript.
If possible consult a recent issue of the journal to become familiar with layout and conventions. Number all pages and lines consecutively.
Present the Authors affiliation addresses below the name. Provide the full postal office address of each affiliation, including the county
name, and, if available, the e-mail address of each Author.
Clearly indicate who is willing to handle correspondence at all stages
of refereeing and publication, also post-publication. Ensure that the telephone and fax numbers (with country and area code) are provided
in addition to the e-mail address and the complete postal address.
Abstract
A concise and factual abstract is required
(maximum length 500 words.) The abstract should state briefly the purpose of the research, the methods used, the principal results and
the main results. An abstract is often presented separate from the article, so it must be able to stand alone.
Keywords
Immediately after the abstract, provide up to six keywords, plus regional index terms. At least four of the subject keywords should be
selected from the Aquatic Science & Fisheries Thesaurus. An electronic version of the Thesaurus can be found at http://www4.fao.org/asfa/asfa.htm.
You may find a paper version in your library. The Regional Terms should be provided as a hierarchical string (eg: USA, California, Monterey
Bay). Authors are also encouraged to submit geographic bounding coordinates at the end of the keyword string. These keywords will be
used for indexing purposes.
Body of the article
Divide your article into clearly defined and numbered sections. Subsections
should be numbered 1.1 (then 1.1.1, 1.1.2), 1.2, etc. (the abstract is not included in section numbering). Also use this numbering for
internal cross-referencing; do not just refer to 'the text'. Any subsection may be given a brief heading. Each heading should appear
on its own separate line.
In the Introduction, state the objectives of the work, and provide an adequate background, avoiding a detailed
literature survey or a summary of the results.
Results should be clear and concise. The Discussion should explore the significance of
the results of the work, not repeat them. A combined Results and Discussion section is often appropriate. Avoid extensive citations and
discussion of published literature.
A short Conclusions section is to be presented. Place Acknowledgements, including information on
grants received, before the references in a separate section, and not as a footnote on the title page.
Figure captions, tables, figures
and schemes should be presented in this order at the end of the article. They are described in more detail below.
Paper Length:
Authors should try to confine the text to no more than 25-30 pages, with a total manuscript length (including figures and tables) of
45-50 pages.
Footnotes
Footnotes should be used sparingly. Number them consecutively throughout the article, using superscript
Arabic numbers. Many word processors build footnotes into the text, and this feature may be used. Should this not be the case, indicate
the position of footnotes in the text and present the footnotes themselves on a separate sheet at the end of the article. Do not include
footnotes in the Reference list. Indicate each table footnote in a table with a superscript lowercase letter.
Tables
Number tables consecutively in accordance with their appearance in the text. Place footnotes to tables below the table body and indicate
them with superscript lowercase letters. Avoid vertical rules. Be sparing in the use of tables and ensure that the data presented in
tables do not duplicate results described elsewhere in the article.
Units: In general, metric units should be used, preferably
the Systeme International (SI). If other units are used (fathoms, F, knots, etc), the metric equivalents must be given in parentheses
() or by presenting the dimensionally correct conversion factors as a footnote.
References
Responsibility for the accuracy
of bibliographic citations lies entirely with the Author(s).
Please ensure that every reference cited in the text is also present in
the reference list (and vice versa). Any references cited in the abstract must be given in full. Unpublished results and personal communications
are not recommended in the reference list, but may be mentioned in the text. If these references are included in the reference list,
they should follow the standard reference style of the journal, and should include a substitution of the publication date with either
"Unpublished results" or "Personal communication". Citation of a reference as 'in press' implies that the item has been accepted for
publication.
All citations in the text should refer to:
1. Single Author's name (without initials) and year of publication.
2.
Two Authors' names and the year of publication.
3. Three or more Authors; first Author's name followed by "et al." and the year of
publication.
In the list of references names of authors and all co-authors must be given in full.
References in the text should be
arranged chronologically.
References in the Reference List should be arranged first alphabetically, and then further sorted chronologically
if necessary. More than one reference from the same Author(s) in the same year, must be identified by the letters "a", "b", "c", etc.,
placed after the year of publication.
Examples:
References to a journal publication:
Names and initials of all authors, year.
Title of paper. Journal name (given in full or abbreviated using the International List of Periodical Title Word Abbreviations), volume
number (issue number): first and last page numbers of the paper.
Gooday, A.J., Bett, B.J., Shires, R., Lambshead, P.J.D., 1998. Deep-sea
benthic foraminiferal species diversity in the NE Atlantic and NW Arabian sea: a synthesis. Deep Sea Research Part II 45 (1-3), 165-201.
References to a book:
Names and initials of all authors, year. Title of the book. Publisher, location of publisher.
Zhdanov, M.S.
and Keller, G.V., 1994. The Geoelectrical Methods in Geophysical Exploration. Elsevier, Amsterdam.
Reference to a chapter in an
edited book:
Names and initials of all authors, year. Title of paper. Names and initials of the volume editors, title of the edited
volume. Publisher, location of publisher, first and last page numbers of the paper.
Thomas, E., 1992. Middle Eocene-late Oligocene
bathyal benthic foraminifera (Weddell Sea): faunal changes and implications for ocean circulation. In: Prothero, D.R., Berggren, W.A.
(Eds.), Eocene Oligo-cene Climatic and Biotic Evolution. Princeton Univ. Press, Princeton, NJ, pp. 245-271.
Conference proceedings
papers:
Names and initials of all authors, year. Title of paper. Name of the conference. Publisher, location of publisher, first
and last page numbers of the paper.
Smith, M.W., 1988. The significance of climatic change for the permafrost environment. Final
Proc. Int. Conf. Permafrost. Tapir, Trondheim, Norway, pp. 18-23.
Unpublished theses, reports, etc.:
Names and initials of all
authors, year. Title of item. All other relevant information needed to identify the item (e.g., technical report, Ph.D. thesis, institute,
current status i.e. in press/unpublished etc.).
Moustakas, N., 1990. Relationships of Morphological and Physiochemical Properties
of Vertisols under Greek Climate Conditions. Ph.D. Thesis, Agricultural Univ. Athens, Greece, unpublished.
In the case of publications
in any language other than English, the original title is to be retained. Titles of publications in non-Latin alphabets should be transliterated,
and a note such as '(in Russian)' or '(in Japanese, with English Abstr.)' should be added at the end of the reference.
The following
provide examples of appropriate citation formats for non-text and electronic-only information. However, it is requested that a Web site
address, or list server message is given as a reference only where the information is unavailable in a more permanent form. If such sources
are given, then please give as complete information as possible.
Jones, P., 1996. Research activities at Smith Technology Institute.
WWW Page, http://www.sti.com/about_us/research.
Smith, F., Peabody, A.N., 1997. Hydrographic data for the Sargasso Sea,
July-September 1993, SarSea mission. (Deep-Sea Data Centre, Hull, UK), online, dataset, 740 MB, http://www.dcdc.gov.
Green, A., 1991. Deformations in Acanthaster planci from the Coral Sea, observed during UEA Special Project 7, July 1978. Journal of
Pollution Research 14 (7) suppl., CD-ROM, photographic images, 240 MB.
James, Z., 1997. Ecological effects of sea wall construction
during 1994 at Bridlington, UK. List server Message, Eco-list, 20 October 1995.
Use of the Digital Object Identifier
The digital object identifier (DOI) may be used to cite and link to electronic documents. The DOI consists of a unique alpha-numeric
character string which is assigned to a document by the publisher upon the initial electronic publication. The assigned DOI never changes.
Therefore, it is an ideal medium for citing a document, particularly ?Articles in press? because they have not yet received their full
bibliographic information. The correct format for citing a DOI is shown as follows (example taken from a document in the journal Physics
Letters B):
doi:10.1016/j.physletb.2003.10.071
When you use the DOI to create URL hyperlinks to documents on the web, they are
guaranteed never to change.
Preparation of Electronic Illustrations
General points • Make sure you use uniform
lettering and sizing of your original artwork. • Save text in illustrations as "graphics" or enclose the font. •
Only use the following fonts in your illustrations: Arial, Courier, Helvetica, Times, Symbol. • Number the illustrations according
to their sequence in the text. • Use a logical naming convention for your artwork files. • Provide all illustrations
as separate files and as hardcopy printouts on separate sheets. • Provide captions to illustrations separately. •
Produce images near to the desired size of the printed version.
You are urged to visit this site; some excerpts from the detailed information
are given here.
Formats
Regardless of the application used, when your electronic artwork is finalised, please "save as" or convert
the images to one of the following formats (Note the resolution requirements for line drawings, halftones, and line/halftone combinations
given below.):
EPS: Vector drawings. Embed the font or save the text as "graphics".
TIFF: Colour or greyscale photographs (halftones):
always use a minimum of 300 dpi.
TIFF: Bitmapped line drawings: use a minimum of 1000 dpi.
TIFF: Combinations bitmapped line/half-tone
(colour or greyscale): a minimum of 500 dpi is required.
DOC, XLS or PPT: If your electronic artwork is created in any of these Microsoft
Office applications please supply "as is".
Please do not: • Supply embedded graphics in your wordprocessor (spreadsheet,
presentation) document; • Supply files that are optimised for screen use (like GIF, BMP, PICT, WPG); the resolution is too
low; • Supply files that are too low in resolution;• Submit graphics that are disproportionately large for the content.
Colour Illustrations
Please make sure that artwork files are in an acceptable format (TIFF, EPS or MS Office files) and
with the correct resolution. If, together with your accepted article, you submit usable colour figures then Elsevier will ensure, at
no additional charge, that these figures will appear in colour on the Web (e.g., ScienceDirect and other sites) regardless of whether
or not these illustrations are reproduced in colour in the printed version. For colour reproduction in print, you will receive information
regarding the costs from Elsevier after receipt of your accepted article. Please indicate your preference for colour in print or on the
Web only. For further information on the preparation of electronic artwork, please see http://www.elsevier.com/artworkinstructions.
Please note: Because of technical complications which can arise by converting colour figures to "grey scale" (for the printed version
should you not opt for colour in print) please submit in addition usable black and white versions of all the colour illustrations.
Supplementary data
Preparation of supplementary data. Elsevier accepts electronic supplementary material to support and
enhance your scientific research. Supplementary files offer the author additional possibilities to publish supporting applications, movies,
animation sequences, high-resolution images, background datasets, sound clips and more. Supplementary files supplied will be published
online alongside the electronic version of your article in Elsevier Web products, including ScienceDirect: http://www.sciencedirect.com.
In order to ensure that your submitted material is directly usable, please ensure that data is provided in one of our recommended file
formats. Authors should submit the material in electronic format together with the article and supply a concise and descriptive caption
for each file. For more detailed instructions please visit our artwork instruction pages at http://www.elsevier.com/artworkinstructions.
Page Proofs
One set of page proofs in PDF format will be sent by e-mail to the corresponding author (if we do not have an
e-mail address then paper proofs will be sent by post). Elsevier now sends PDF proofs which can be annotated; for this you will need
to download Adobe Reader version 7 available free from http://www.adobe.com/products/acrobat/readstep2.html. Instructions
on how to annotate PDF files will accompany the proofs. The exact system requirements are given at the Adobe site: http://www.adobe.com/products/acrobat/acrrsystemreqs.html#70win.
If you do not wish to use the PDF annotations function, you may list the corrections (including replies to the Query Form) and return
to Elsevier in an e-mail. Please list your corrections quoting line number. If, for any reason, this is not possible, then mark the corrections
and any other comments (including replies to the Query Form) on a printout of your proof and return by fax, or scan the pages and e-mail,
or by post.
Please use this proof only for checking the typesetting, editing, completeness and correctness of the text, tables
and figures. Significant changes to the article as accepted for publication will only be considered at this stage with permission from
the Editor. We will do everything possible to get your article published quickly and accurately. Therefore, it is important to ensure
that all of your corrections are sent back to us in one communication: please check carefully before replying, as inclusion of any subsequent
corrections cannot be guaranteed. Proofreading is solely your responsibility. Note that Elsevier may proceed with the publication of
your article if no response is received.
Offprints
The corresponding author, at no cost, will be provided with a PDF
file of the article via e-mail or, alternatively, 25 free paper offprints. The PDF file is a watermarked version of the published article
and includes a cover sheet with the journal cover image and a disclaimer outlining the terms and conditions of use. Additional reprints
can be ordered on a reprint order form which will be sent to the corresponding author of the accepted article by the publisher.
Online
Publication
Your article will appear on Elsevier's online journal database ScienceDirect as an "Article in Press" within approximately
4-6 weeks of acceptance. Articles in Press for this journal can be viewed at http://www.sciencedirect.com/science/journal/09670645.
An Article in Press may be cited prior to its publication by means of its unique digital object identifier (DOI) number, which does not
change throughout the publication process.
Author Discount
Contributors to Elsevier journals are entitled to a 30% discount
on most Elsevier books, if ordered directly from Elsevier.
Author Services
For enquiries relating to the submission of
articles (including electronic submission where available) please visit this journal's homepage at http://www.elsevier.com/locate/dsr2.
You can track accepted articles at http://www.elsevier.com/trackarticle and set up e-mail alerts to inform you of when
an article's status has changed, as well as copyright information, frequently asked questions and more.
Contact details for questions
arising after acceptance of an article, especially those relating to proofs, are provided after registration of an article for publication.
