Guide for Authors

Table of Contents

Ethical Concerns
Registration of Human Clinical Trials
Manuscript Types
Submission Requirements
Publishing Charges
Open Access

VideoGIE, an official video journal of the American Society for Gastrointestinal Endoscopy, is an Open Access, online-only journal to serve patients with digestive diseases. VideoGIE publishes original, single-blinded peer-reviewed video case reports and case series of endoscopic procedures used in the study, diagnosis, and treatment of digestive diseases. Videos demonstrate use of endoscopic systems, devices, and techniques; report outcomes of endoscopic interventions; and educate physicians and patients about gastrointestinal endoscopy. VideoGIE serves the educational needs of endoscopists in training as well as advanced endoscopists, endoscopy staff and industry, and patients. VideoGIE brings video commentaries from experts, legends, committees, and leadership of the society. Careful adherence to submission guidelines will avoid unnecessary delays, as incomplete submissions may be returned to the authors before initiation of the peer review process.

Ethical Concerns

  • Prospective authors should refer to the Uniform Requirements for Manuscripts Submitted to Biomedical Journals1 ( to familiarize themselves with ethical conventions of publication; specifically, the issues of redundant or duplicate publication, authorship criteria, and potential conflicts of interest.
  • The Editor reserves the right to investigate alleged improprieties related to these conventions.
  • When questions of scientific misconduct or dishonesty in research occur, the Editor reserves the right to proceed according to the guidelines of the Office of Research Integrity.2 Authors may be asked to provide the appropriate documentation of compliance, as well as the data on which the manuscript is based.
  • Investigations involving human subjects or animals must have prior approval of the appropriate institutional review board or an equivalent body. If your research involves interacting with living human subjects or with the data from living human subjects and if you intend to make the results of your research public (eg, publish an article in VideoGIE), your research meets the definition of human subjects research and requires IRB review. This includes retrospective chart reviews.3,4
  • In countries where institutional review is not established practice, a statement must be included in the methods section that the research was carried out in accordance with the Helsinki Declaration.3

Informed Consent and Patient Details

Studies on patients or volunteers require ethics committee approval and informed consent, which should be documented in the paper. Appropriate consents, permissions and releases must be obtained where an author wishes to include case details or other personal information or images of patients and any other individuals in an Elsevier publication. Written consents must be retained by the author and copies of the consents or evidence that such consents have been obtained must be provided to Elsevier on request. For more information, please review the Elsevier Policy on the Use of Images or Personal Information of Patients or other Individuals. Unless you have written permission from the patient (or, where applicable, the next of kin), the personal details of any patient included in any part of the article and in any supplementary materials (including all illustrations and videos) must be removed before submission.

Institutional Review Board Approval

Manuscripts describing research involving human subjects or animal experimentation must have Institutional Review Board (IRB) or institutional animal care and use committee (IACUC) approval prior to review by the journal. VideoGIE follows the International Committee of Medical Journal Editors (ICMJE)'s Uniform Requirements for Manuscripts Submitted to Biomedical Journals. All clinical trials submitted to VideoGIE should have been registered BEFORE the trial begins through one of the registries approved by the ICMJE, and proof of that registration, including the date registered and the registration number, must be submitted to VideoGIE along with the article. Reports of experiments on animals must state in the manuscript that the guidelines for the care and use of the animals as approved by the local, and where relevant, national, institution were followed. IRB approval information must be included in the manuscript text, including the date of IRB registration. As of January 2015, all clinical trials as defined by the ICMJE must also have been registered before the trial began (not just randomized clinical trials). For further details and a list of ICMJE-acceptable registries, please go to

Manuscript Types

VideoGIE will consider the following types of submissions. Authors should consider these categories and review recent issues of the journal when preparing submissions. If you believe that your article should exceed these word lengths or author limits, please contact Senior Managing Editor of Clinical Publications Deborah Bowman at and explain the reasons.

VideoGIE will publish the following 3 sections in the journal.

Video Case Report: Report of the diagnosis and management of digestive diseases using a single case.

  • Submission must include a Word file with a description (limited to 600 words) of the case, procedure, and outcome (references are encouraged), 6 to 9 images that tell the story, and legends for figures and video (maximum 300 MB; file format MP4 or MOV; 8 minutes maximum). Include IRB approval document.
  • Use the Video Case Report Template to format your submission, which can be found at

Case Series: Report of the diagnosis and management of digestive diseases using 3 or more cases.

  • Submission must include a Word file with a description (limited to 2000 words) of the case, procedure, and outcome (references are encouraged); an abstract limited to 300 words with the following headings: Background and Aims, Methods, Results, Conclusions; 6 to 9 images that tell the story; and legends for figures and video (maximum 300 MB; file format MP4 or MOV; 8 minutes maximum). Include IRB approval document.
  • Use the Video Case Series Template to format your submission, which can be found at

Tools and Techniques: Educational videos demonstrating the use of a particular endoscopic tool or technique. The goal of this section is to help trainees, endoscopy nurses, and technicians learn how best to use the tools of endoscopy for high-quality care.

  • Submission must include a Word file with a description (450 to 1500 words) of the demonstrated tool or technique (references are encouraged), 6 to 9 images, and legends for figures and video (maximum 300 MB; file format MP4 or MOV; 8 minutes maximum).
  • Use the Tools and Techniques Template to format your submission, which can be found at

Submission Requirements

  • Original submissions will be considered for publication with the understanding that they are contributed solely to VideoGIE. If any material related to the submission (other than a brief abstract) has been published in any medium or has been submitted for publication elsewhere, the authors should provide copies of all related manuscripts, and outline the relationship of all materials for the Editors, to avoid allegations of duplicate publication.
  • Use the slide templates to prepare the video.
  • Each submission requires inclusion of a video, figures in a TIFF or .eps format, legends for figures and video, Word file, and disclosure statement. Refer to "Manuscript Types" above for word length.
  • Title slide should include the title and a maximum of 5 authors for Video Case Reports, a maximum of 4 authors for Tools and Techniques, and a maximum of 8 authors for Case Series.
  • Funding source(s) and disclosure of conflict of interest should be included in the video immediately after the title slide and displayed for a minimum of 3 seconds.
  • Provide 4 to 6 keywords based on the organ of interest, endoscopy performed, pathology observed, treatment, and accessories used.
  • Maximum length of videos is 8 minutes for Video Case Reports, Case Series, and Tools and Techniques.
  • Maximum size of any video is 300 MB. File format should be MP4 or MOV.
  • Avoid any names, dates, or numbers on the videos (black them out or ask your endoscopy vendor to set up your system to record a clean video without any names, dates, or alphabets on the video). Videos should focus on the technical aspects using close-up shots and avoiding wide shots that show the room.
  • The audio portion of the video must be in English. Please speak clearly and at an average rate of speech. As a guide, the maximum average word count per 10 seconds should be 15 words. Avoid recording the heart rate monitor and extraneous sounds.
  • In animal studies, subjects must be covered completely.
  • Articles can include up to 9 figures, submitted in TIFF or .eps format.
  • Articles must be written in standard English and submitted in a Word file, along with figure and video legend(s).
  • Include a title page, description of the case, technique, and legends to figures and video.
  • Accepted manuscripts are subject to copyediting for conciseness, clarity, grammar, spelling, and journal style.
  • Authors who are not native English speakers are strongly encouraged to have their manuscript proofread by a native English-speaking researcher PRIOR TO SUBMISSION. Elsevier offers translation and editing services available to authors for a small fee.
  • Articles that refer to currency must use U.S. currency.
  • For all instances of the word "complications," substitute "adverse events.
  • All manuscripts must be submitted online at This website provides step-by-step instructions for manuscript submission as well as a tutorial for authors. All peer review, tracking, and follow-up will be done through this system.

Publishing Charges

Open Access

This is an Open Access journal: all articles will be immediately and permanently free for everyone to read and download. To provide open access, this journal has an Open Access fee (also known as an article publishing charge [APC]) that needs to be paid by the authors or on their behalf, eg, by their research funder or institution. Permitted third party (re)use is defined by the following Creative Commons user licenses (see

Creative Commons Attribution-NonCommercial-NoDerivs (CC BY-NC-ND)
For non-commercial purposes, lets others distribute and copy the article, and to include in a collective work (such as an anthology), as long as they credit the author(s) and provided they do not alter or modify the article.

As of 2018 the charge for publication of an accepted article is:

ASGE member Non-member
Video Case Reports and Tools and Techniques USD 300.00 USD 600.00
Case Series USD 600.00 USD 1,200.00

This charge is necessary to offset publishing costs from managing article submission to typesetting, tagging and indexing of articles, hosting articles and videos on dedicated servers, editing videos, supporting sales and marketing costs to ensure global dissemination via ScienceDirect, and permanently preserving the journal article. The fee excludes taxes.

Fee Waivers
If you would like your article to be published, but you genuinely cannot afford to pay the fees, then individual waiver requests can be considered and may be granted in cases of genuine need. Priority for this waiver program will be given to applications by authors from countries eligible for the Research4Life program.

For more information about the application and selection process, please contact the Editorial Office at

Loyalty Program
VideoGIE appreciates the support of our authors. In an effort to reward those who are frequent contributors, VideoGIE is launching a loyalty program. Once 5 articles from the same corresponding author are accepted for publication, the author will be permitted to waive the publication fee on the next accepted article submitted to VideoGIE. All article types are included in the program and all submissions will undergo VideoGIE's peer-review process. Please contact the Editorial Office at with any questions.


Copyright to all published articles will be held by the American Society for Gastrointestinal Endoscopy. Upon acceptance of an article, authors will be asked to complete an 'Exclusive License Agreement' (for more information see Permitted third party reuse of Open Access articles is determined by the author's choice of user license (see

Author rights
As an author you (or your employer or institution) have certain rights to reuse your work. For more information on author rights please see

Role of the funding source
You are requested to identify who provided financial support for the conduct of the research and/or preparation of the article and to briefly describe the role of the sponsor(s), if any, in study design; in the collection, analysis and interpretation of data; in the writing of the report; and in the decision to submit the article for publication. If the funding source(s) had no such involvement then this should be stated.

Funding body agreements and policies
Elsevier has established a number of agreements with funding bodies that allow authors to comply with their funder's Open Access policies. Some authors may also be reimbursed for associated publication fees. To learn more about existing agreements please visit
After acceptance, Open Access papers will be published under a noncommercial license. For authors requiring a commercial CC BY license, you can apply after your manuscript is accepted for publication.


  • If excerpts from other copyrighted works are included, the author(s) must obtain written permission from the copyright owners and credit the source(s) in the article. These permissions must be submitted to the Editorial Office before publication can occur.
  • Preprinted forms for use by authors in these cases can be obtained from Elsevier's Rights Department, Philadelphia, PA, USA: phone (+1) 215-239-3804, fax (+1) 215-239-3805.
  • Requests may also be completed online via the Elsevier homepage (


Galley proofs are e-mailed to the corresponding author and must be returned to the publisher by e-mail within 48 hours to avoid delay in publication:

John Porter
Journal Manager
Elsevier Inc.
230 Park Avenue, Suite 800
New York, NY 10169
(212) 633-3876

For any further information please visit our Support Center.


  1. International Committee of Medical Journal Editors. Uniform requirements for manuscripts submitted to biomedical journals. Available at: Accessed June 11, 2004.
  2. Office of Research Integrity. Managing allegations of scientific misconduct: a guidance document for editors. Available at: Accessed June 12, 2004.
  3. World Medical Association Declaration of Helsinki. Recommendations guiding physicians in biomedical research involving human subjects. JAMA 1997;277:925-6.
  4. Institute of Laboratory Animal Resources, National Research Council. Guide for the care and use of laboratory animals. Washington, DC: National Academy Press, 1996. Available at: Accessed June 12, 2004.