Guide for Authors

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INTRODUCTION
BEFORE YOU BEGIN
• Ethics in publishing
• Submission declaration
• Use of inclusive language
• Changes to authorship
• Copyright/Online license transfer
• Open Access
• PREPARATION
• Data visualization
AFTER ACCEPTANCE
AUTHOR INQUIRIES



Procedia Computer Science is a product for proposed conference proceedings. It only receives manuscripts submitted to a conference that has an agreement with Elsevier for publication on Procedia Computer Science. Procedia Computer Science is an open access product focusing entirely on publishing high quality proceedings of all topics of Computer Science with the exception of certain workshops in Theoretical Computer Science, as our Electronic Notes in Theoretical Computer Science https://www.elsevier.com/locate/entcs are the primary outlet for these papers. This enables fast dissemination so that conference delegates can publish their papers in a dedicated online issue on ScienceDirect. The journal is covered by Scopus, the largest abstract and citation database of peer-reviewed literature.

Peer-review is under the responsibility of the conference organizers who according to the international peer-review standards may use single blind, double blind or open peer review. For details specific to the conference peer-review process, please contact the conference organizer or the guest editor of the conference.

Ethics in publishing

Please see our information pages on Ethics in publishing and Ethical guidelines for journal publication.

Submission declaration

Submission of an article implies that the work described has not been published previously (except in the form of an abstract, a published lecture or academic thesis, see 'Multiple, redundant or concurrent publication' for more information), that it is not under consideration for publication elsewhere, that its publication is approved by all authors and tacitly or explicitly by the responsible authorities where the work was carried out, and that, if accepted, it will not be published elsewhere in the same form, in English or in any other language, including electronically without the written consent of the copyright-holder.

Preprints
Please note that preprints can be shared anywhere at any time, in line with Elsevier's sharing policy. Sharing your preprints e.g. on a preprint server will not count as prior publication (see 'Multiple, redundant or concurrent publication' for more information).

Use of inclusive language

Inclusive language acknowledges diversity, conveys respect to all people, is sensitive to differences, and promotes equal opportunities. Articles should make no assumptions about the beliefs or commitments of any reader, should contain nothing which might imply that one individual is superior to another on the grounds of race, sex, culture or any other characteristic, and should use inclusive language throughout. Authors should ensure that writing is free from bias, for instance by using 'he or she', 'his/her' instead of 'he' or 'his', and by making use of job titles that are free of stereotyping (e.g. 'chairperson' instead of 'chairman' and 'flight attendant' instead of 'stewardess').

Changes to authorship

Authors are expected to consider carefully the list and order of authors before submitting their manuscript and provide the definitive list of authors at the time of the original submission. Any addition, deletion or rearrangement of author names in the authorship list should be made only before the manuscript has been accepted and only if approved by the journal Editor. To request such a change, the Editor must receive the following from the corresponding author: (a) the reason for the change in author list and (b) written confirmation (e-mail, letter) from all authors that they agree with the addition, removal or rearrangement. In the case of addition or removal of authors, this includes confirmation from the author being added or removed.
Only in exceptional circumstances will the Editor consider the addition, deletion or rearrangement of authors after the manuscript has been accepted. While the Editor considers the request, publication of the manuscript will be suspended. If the manuscript has already been published in an online issue, any requests approved by the Editor will result in a corrigendum.

Copyright/Online license transfer

Elsevier requires you to complete the Procedia CC BY-NC-ND licence agreement, which you can do online.
As soon as Elsevier receives the final article, we will send you an acknowledgment letter containing a hyperlink to the Procedia CC BY-NC-ND licence agreement transfer page. Authors are requested to assign their licence within 3 days of receiving the acknowledgement letter.
The subject line of the message sent to the author will be in English for all Procedia titles.

Copyright

Upon acceptance of an article, authors will be asked to complete an 'Exclusive License Agreement' (for more information see https://www.elsevier.com/OAauthoragreement). Permitted third party reuse of open access articles is determined by the author's choice of user license (see https://www.elsevier.com/openaccesslicenses).
Author rights

As an author you (or your employer or institution) have certain rights to reuse your work. For more information on author rights please see https://www.elsevier.com/copyright.

Elsevier supports responsible sharing
Find out how you can share your research published in Elsevier journals.

Open Access

Every peer-reviewed research article appearing in Procedia Computer Science will be published open access. This means that the article is universally and freely accessible via the internet in perpetuity, in an easily readable format immediately after publication. The author does not have any publication charges for open access. The conference organizers will pay to make the article open access.
A CC user license manages the reuse of the article (see https://www.elsevier.com/openaccesslicenses). All articles will be published under the following license:
Creative Commons Attribution-NonCommercial-NoDerivs (CC BY-NC-ND)
For non-commercial purposes, lets others distribute and copy the article, and to include in a collective work (such as an anthology), as long as they credit the author(s) and provided they do not alter or modify the article.

Elsevier Researcher Academy
Researcher Academy is a free e-learning platform designed to support early and mid-career researchers throughout their research journey. The "Learn" environment at Researcher Academy offers several interactive modules, webinars, downloadable guides and resources to guide you through the process of writing for research and going through peer review. Feel free to use these free resources to improve your submission and navigate the publication process with ease.

Language (usage and editing services)
Please write your text in good English (American or British usage is accepted, but not a mixture of these). Authors who feel their English language manuscript may require editing to eliminate possible grammatical or spelling errors and to conform to correct scientific English may wish to use the English Language Editing service available from Elsevier's WebShop.

PREPARATION

This is a camera ready copy (CRC) journal. Please obtain the "MS Word Template/Latex" from the conference organizer. Do not make any changes to the structure of the template as this can lead to production errors.

Data references
This journal encourages you to cite underlying or relevant datasets in your manuscript by citing them in your text and including a data reference in your Reference List. Data references should include the following elements: author name(s), dataset title, data repository, version (where available), year, and global persistent identifier. Add [dataset] immediately before the reference so we can properly identify it as a data reference. The [dataset] identifier will not appear in your published article.

Data visualization

Include interactive data visualizations in your publication and let your readers interact and engage more closely with your research. Follow the instructions here to find out about available data visualization options and how to include them with your article.

MethodsX
You have the option of converting relevant protocols and methods into one or multiple MethodsX articles, a new kind of article that describes the details of customized research methods. Many researchers spend a significant amount of time on developing methods to fit their specific needs or setting, but often without getting credit for this part of their work. MethodsX, an open access journal, now publishes this information in order to make it searchable, peer reviewed, citable and reproducible. Authors are encouraged to submit their MethodsX article as an additional item directly alongside the revised version of their manuscript. If your research article is accepted, your methods article will automatically be transferred over to MethodsX where it will be editorially reviewed. Please note an open access fee is payable for publication in MethodsX. Full details can be found on the MethodsX website. Please use this template to prepare your MethodsX article.

File format

Files should be in both MS Word file (or Latex where applies) and PDF format, the CRC MS Word template should be converted to PDF according to the instructions in the template file, and both need to be submitted. Figures and tables should be embedded and not supplied separately.

Please note that we require the file to be provided in .docx/.doc format for the MS Word file, files with .docm extension are not suitable for production and require conversion to .doc/.docx.

Please make sure that you use as much as possible normal fonts in your documents. Special fonts, such as fonts used in the Far East (Japanese, Chinese, Korean, etc.) may cause problems during processing. To avoid unnecessary errors you are strongly advised to use the 'spellchecker' function of MS Word before converting the document in to PDF.

For papers submitted through EasyChair, there is no need to structure the manuscript using the CRC MS Word template. Procedia author templates (MS word and Latex) is available for download in Easychair which helps in creating the PDF in the desired format of Procedia automatically once the paper is accepted by the guest editor.
Paper structure

Papers should be prepared in the following order:
Introduction: to explain the background work, the practical applications and the nature and purpose of the paper.
Body: to contain the primary message, with clear lines of thought and validation of the techniques described.
Conclusion
Acknowledgements (when appropriate)
References
Appendices (when appropriate)
Section headings: should be left-justified, with the first letter capitalised and numbered consecutively, starting with the Introduction. Sub-section headings should be in capital and lower-case italic letters, numbered 1.1, 1.2, etc, and left justified, with second and subsequent lines indented.

Formatting your document

Please do not alter the formatting and style layouts which have been set up in the template document. As indicated in the template, papers should be prepared in double column format suitable for direct printing onto paper size (A4, 210 mm × 297mm). Do not number pages on the front, as page numbers will be added separately for the preprints and the Proceedings. Leave a line clear between paragraphs.

All the required style templates are provided in the file "MS Word Template" with the appropriate name supplied, e.g. choose 1. Els1st-order-head for your first order heading text, els-abstract-text for the abstract text etc.

For papers submitted through EasyChair, there is no need to structure the manuscript using the CRC MS Word template. Procedia author templates (MS word and Latex) is available for download in Easychair which helps in creating the PDF in the desired format of Procedia automatically once the paper is accepted by the guest editor. As an author, you are requested to check EasyChair for the final CRC PDF to ensure it is correct. No late corrections are possible after publication.

i. Title page
The first page should include:
(a) Conference Title
Click on the existing text and enter the name of the conference.

(b) Title
Click on the existing text and enter the title of the paper using Sentence case.

(c) Each author's name and affiliation, including present address

  • Authors' names: Remember to include the correct superscript linking to the appropriate affiliation details.
  • Affiliations: Remember to include the correct superscript linking to the appropriate author details.

(d) Abstract
Insert an abstract of 50-100 words, giving a brief account of the most relevant aspects of the paper.

Manuscripts must be accompanied by the following files for submission:

Covering letter - in which you detail matters you wish the editors to consider.

Reporting Guideline Checklist - if applicable

Author Agreement Statement - You must make a true statement that all authors have approved the final article, agree to be accountable for all aspects of the work and acknowledge that all those entitled to authorship are listed as authors. Sample text of an Author Agreement Statement can be downloaded here.

Title page - Essential title page information includes: • Title. Concise and informative. Titles are often used in information-retrieval systems. Avoid abbreviations and formulae where possible. The title should be in the format 'Topic / question: design/type of paper' and identify the population / care setting studied. (e.g. The effectiveness of telephone support for adolescents with insulin dependent diabetes: controlled before and after study).
Author names, affiliations and qualifications. Please clearly indicate the given name(s) and family name(s) of each author and check that all names are accurately spelled. Present the authors' affiliation addresses (where the actual work was done) below the names. Indicate all affiliations with a lower-case superscript letter immediately after the author's name and in front of the appropriate address. Provide the full postal address of each affiliation, including the country name and, if available, the e-mail address of each author. Qualifications should also be included on your title page by including the postnominals after each author's name.
Corresponding author. Clearly indicate who will handle correspondence at all stages of refereeing and publication, also post-publication. Ensure that the e-mail address is given and that contact details are kept up to date by the corresponding author.
Present/permanent address. If an author has moved since the work described in the article was done, or was visiting at the time, a 'Present address' (or 'Permanent address') may be indicated as a footnote to that author's name. The address at which the author actually did the work must be retained as the main, affiliation address. Superscript Arabic numerals are used for such footnotes.
Clinical Trial Registration Number/PROSPERO Registration. All clinical trials are required to be registered in a Clinical Trials Registry which adheres to the International Standards for Clinical Trials Registries.

The manuscript document itself MUST NOT contain any of the Author(s) details - for the purpose of the blind peer-review process

Ethics approval - as appropriate. A copy of the ethics approval letter must be uploaded with your submission.

Informed consent - Where applicable authors must confirm that informed consent was obtained from human participants and that ethical clearance was obtained from the appropriate authority.

Permissions Obtained - Permission to reproduce previously published material must be obtained in writing from the copyright holder (usually the publisher) and acknowledged in the manuscript.

Patient Consent Forms - Authors are required to attest that a Patient Consent Form from their institutions or licensing board has been signed by the patient or a proxy. Patient Consent Forms must comply at the very least with Elsevier's policy around requirement for consent (See: https://www.elsevier.com/about/policies/patient-consent).

Footnotes should be avoided if possible. Necessary footnotes should be denoted in the text by consecutive superscript letters. The footnotes should be typed single spaced, and in smaller type size (8pt), at the foot of the page in which they are mentioned, and separated from the main text by a short line extending at the foot of the column. The .Els-footnote. style is available in the “MS Word Template” for the text of the footnote.

vii. General guidelines for the preparation of your text

Avoid hyphenation at the end of a line. Symbols denoting vectors and matrices should be indicated in bold type. Scalar variable names should normally be expressed using italics. Weights and measures should be expressed in SI units. All non-standard abbreviations or symbols must be defined when first mentioned, or a glossary provided.

Please proofread your paper carefully before submitting as it will appear in the published volume in exactly the same form. You will receive no proofs.

Interactive plots

This journal encourages you to include data and quantitative results as interactive plots with your publication. To make use of this feature, please include your data as a CSV (comma-separated values) file when you submit your manuscript. Please refer to https://www.elsevier.com/interactiveplots for further details and formatting instructions.

Submission guidelines
Please title your files in this order conferenceacrynom_authorslastname.pdf.
Submit both the source file and the PDF to the Guest Editor.



Visit the Elsevier Support Center to find the answers you need. Here you will find everything from Frequently Asked Questions to ways to get in touch.
You can also check the status of your submitted article or find out when your accepted article will be published.