Guide for Authors

All journal information and instructions compiled in one document (PDF) in just one mouse-click Author information pack

• Electronic manuscript submission
• General information
• Submission process
• Guidelines for Original Articles
• Other submissions
• Copyright
• AudioSlides
• 3D models
• Submission checklist
• Offprints

Electronic manuscript submission

The Journal of the World Federation of Orthodontists uses the EVISE, an online manuscript submission and review system. To submit or review an article, please go to the JWFO EVISE website:

Send other correspondence to:
Jorge Faber DDS, MS, PhD
Editor-in-Chief JWFO
Universidade de Brasília
FS - Departamento de Odontologia
Brasília, DF, CEP 70910-900
Telefone 55 (61) 3328-1798

General information

The Journal of the World Federation of Orthodontists (JWFO) is a unique publication dedicated to presenting the results of scientific research from orthodontics and related fields. In addition, it provides a forum in which to discuss this scientific research and so provide for each and every article its maximum possible impact. JWFO's overall goal is to contribute to the education and continuing education of professionals throughout the world, thus, stimulating the advancement of the art and science of orthodontics.

Articles may reflect a wide range of ideas and study designs, from guest editorials and case reports to systematic reviews with meta-analysis, provided they do not contain material that has been submitted or published elsewhere. The nearer an article is to the bottom of the pyramid of evidenced based practice, the more thought provoking and insightful it should be in order to be eligible for publication.

Authors who are not fluent in American English are strongly advised to seek help in the preparation of their manuscripts, in order to enhance the review process, improve the chance of acceptance, and greatly reduce the time until publication, if the article is accepted.

Submission process

Articles are submitted through EVISE and go through a peer review process. After editorial analysis, there are several possible decisions:

  • Accept
  • Minor revision
  • Major revision
  • Reject

Decisions concerning acceptance, revision, or rejection of any manuscript are made by the Editor-in-Chief based on the reviews of the associate editors and guest reviewers. Editing by the author may include shortening an article, reducing the number of illustrations or tables, or changing the article's format. Accepted articles may appear with an invited discussion if the Editor so desires.

The Editor-in-Chief reserves the right to edit manuscripts to fit the space available and to ensure conciseness, clarity, and stylistic consistency.

The Editor-in-Chief maintains the right to submit accepted manuscripts for further reviews, revisions, and possible change of status based on potential legal, ethical, and biostatistical issues which become evident prior to publication. This may result in the article being further revised or even withdrawn from publication entirely at any point during the publication process.

Guidelines for Original Articles

All submissions must contain the following sections in separate files:

1. Cover letter. It is important that you include a cover letter signed by all authors, and this material is confidential. Explain in the cover letter why this manuscript is suitable for publication in the JWFO. Consider the following questions as guide: How does your article provide a worthwhile addition to the scientific literature and clinical practice? How does your article relate to previously published work? In the cover letter you must also provide authors' names, affiliations, addresses, emails, and acknowledgements. Also indicate the name of the corresponding author.

2. Manuscript. Should not contain any information that could identify the authors. The manuscript should not exceed 3000 words (including references), and must have the following structure in one single file:

  • Title. The title should include sufficient detail for indexing purposes but be general enough for readers outside the field to appreciate what the article is about.
  • Abstract. A 250 word or less structured abstract contains the following sections: Background, describing the problem; Methods, describing concisely how the study was performed; Results, describing the primary results; and Conclusions, reporting authors' main conclusions and possible clinical implications.
  • Article text. This section should include: Introduction, Materials and Methods, Results, Discussion, and Conclusions. You should express measurements in metric units, whenever practical. Refer to teeth by their full name or their FDI tooth number. For style questions, refer to the AMA Manual of Style, 9th edition.
  • References. All references should be cited in the text and numbered consecutively. Follow the format for references in Uniform Requirements for Manuscripts Submitted to Biomedical Journals, external link:
    Example of citations:
    Vermylen K, Collaert B, Lindén U, Björn AL, De Bruyn H. Patient satisfaction and quality of single-tooth restorations. Clin Oral Implants Res 2003; 14: 119-24.
    Skin flaps. In: Green DP, editor. Operative hand surgery. 3rd ed. New York: Churchill Livingstone; 1993. p 1334-60.
    Oguro M, Imahiro S, Saito S, Nakashizuka T. Mortality data for Japanese oak wilt disease and surrounding forest compositions, Mendeley Data, v1; 2015.
  • Figure and multimedia legends. The aim of the legend should be to describe the key messages of illustration, but the illustration should also be discussed in the text. An enlarged version of the illustration and its full legend will often be viewed in a separate window online, and it should be possible for a reader to understand it without switching back and forth between this window and the relevant parts of the text. The legend itself should be succinct, while still explaining all symbols and abbreviations.

3. Figures. Do not embed figures in the word processing document. All figures must be submitted individually as single files. Figures should be in TIF or EPS format, CMYK or grayscale, at least 5 inches wide and at least 300 pixels per inch (118 pixels per cm). All patient-identifying information must be removed (for example, name in radiographs). If an illustration has been published before, include in a footnote with credit to the original source and include written permission for its use from the copyright holder. Permission also must be obtained to use modified figures.

4. Tables. All tables should have a concise title. Footnotes can be used to explain abbreviations. Tables should supplement, not duplicate the text. Number them with Arabic numerals, in the order they are mentioned in the text. If a table has been previously published, include in the footnote the credits to the original source and include written permission for its use from the copyright holder. Submit tables as text-based files (Word or Excel, for example) and not in an image file format. Permission also must be obtained to use modified tables.

5. Multimedia content. We encourage authors to submit multimedia files along with their manuscripts. Multimedia files should be smaller than 10 MB in size because of the difficulties that some users will experience in loading or downloading files. Be sure videos open in either QuickTime Player or Windows Media Player.

6. Informed consent and patient details. Studies on patients or volunteers require ethics committee approval and informed consent, which should be documented in the paper. Appropriate consents, permissions and releases must be obtained where an author wishes to include case details or other personal information or images of patients and any other individuals in an Elsevier publication. Written consents must be retained by the author and copies of the consents or evidence that such consents have been obtained must be provided to Elsevier on request. For more information, please review the Elsevier Policy on the Use of Images or Personal Information of Patients or other Individuals, Unless you have written permission from the patient (or, where applicable, the next of kin), the personal details of any patient included in any part of the article and in any supplementary materials (including all illustrations and videos) must be removed before submission.

7. Copyright release. Manuscripts must be accompanied by the following written statement, signed by all authors: "The undersigned author(s) transfers all copyright ownership of the manuscript [insert title of article here] to the World Federation of Orthodontists in the event the work is published. The undersigned author(s) warrants that the article is original, does not infringe upon any copyright or other proprietary right of any third party, is not under consideration by another journal, and has not been previously published. I (we) sign for and accept responsibility for releasing this material." Scan the printed copyright release and submit it via EVISE.

8. Conflict of interest statement. Report any possible conflict of interest that might exist through the International College of Medical Journal Editors Form for the Disclosure of Conflict of Interest ( If the manuscript is accepted, the disclosed information will be published with the article. The usual and customary listing of sources of support and institutional affiliations on the title page is proper and does not imply a conflict of interest. Guest editorials, Letters, and Review articles may be rejected if a conflict of interest exists.

9. Institutional Review Board (IRB) approval. For those articles that report on the results of experiments of treatments where patients or animals have been used as the sample, IRB approval is mandatory. A copy of the letter granting approval from the IRB or the animal utilization study committee should be scanned and submitted via EVISE. No manuscripts will be sent out for review without it.

10. Randomized Clinical Trials. Contributors to the JWFO must refer to the CONSORT statement on clinical research design ( and are expected to comply with its recommendations when reporting on a randomized clinical trial. Articles must be accompanied by the current CONSORT statement, checklist, and flow diagram.

11. Systematic Reviews and Meta-Analyses. These articles must be accompanied by the current PRISMA checklist and flow diagram (

Other submissions

We encourage readers to evaluate and comment on articles, stimulating debate about them. We publish these commentaries in the Letters to the Editor section. Letters to the Editor must be less than 500 words including references. Send letters directly to the editor, via e-mail: Submit a signed copyright release with the letter.

Case Reports are the gate through which new ideas and concepts develop. To deserve publication, the case report must present an insightful or thought provoking perspective. Another reason to publish a case report is for the lesson that it teaches. Unusual complications of a treatment or an innovative and proper diagnostic strategy may also deserve publication. Case Reports must have complete high quality records. We also analyze the quality of treatment and quality of the manuscript. Manuscripts must include the following sections: Introduction; Diagnosis; Etiology; Treatment Objectives, Treatment Alternatives, Treatment Progress, and Treatment Results; Discussion; Conclusion. Illustrations must include extraoral and intraoral photographs, dental casts, panoramic radiographs, cephalometric radiographs, and tracings from both pretreatment and posttreatment. Other figures may be necessary according to article characteristics.

We publish book and monograph reviews, depending upon their interest and value to WFO members. Send books to the Editor-in-Chief Jorge Faber, Universidade de Brasília, FS - Departamento de Odontologia, Brasília DF CEP:70910-900, Brazil. They will not be returned.


Upon acceptance of an article, authors will be asked to complete a 'Journal Publishing Agreement' (see more information on this). An e-mail will be sent to the corresponding author confirming receipt of the manuscript together with a 'Journal Publishing Agreement' form or a link to the online version of this agreement.

Subscribers may reproduce tables of contents or prepare lists of articles including abstracts for internal circulation within their institutions. Permission of the Publisher is required for resale or distribution outside the institution and for all other derivative works, including compilations and translations. If excerpts from other copyrighted works are included, the author(s) must obtain written permission from the copyright owners and credit the source(s) in the article. Elsevier has preprinted forms for use by authors in these cases.

For open access articles: Upon acceptance of an article, authors will be asked to complete an 'Exclusive License Agreement' (more information). Permitted third party reuse of open access articles is determined by the author's choice of user license.

Author rights
As an author you (or your employer or institution) have certain rights to reuse your work. More information.

Elsevier supports responsible sharing
Find out how you can share your research published in Elsevier journals.

Green open access
Authors can share their research in a variety of different ways and Elsevier has a number of green open access options available. We recommend authors see our green open access page for further information. Authors can also self-archive their manuscripts immediately and enable public access from their institution's repository after an embargo period. This is the version that has been accepted for publication and which typically includes author-incorporated changes suggested during submission, peer review and in editor-author communications. Embargo period: For subscription articles, an appropriate amount of time is needed for journals to deliver value to subscribing customers before an article becomes freely available to the public. This is the embargo period and it begins from the date the article is formally published online in its final and fully citable form. Find out more.

This journal has an embargo period of 12 months.

Graphical abstract
Although a graphical abstract is optional, its use is encouraged as it draws more attention to the online article. The graphical abstract should summarize the contents of the article in a concise, pictorial form designed to capture the attention of a wide readership. Graphical abstracts should be submitted as a separate file in the online submission system. Image size: Please provide an image with a minimum of 531 × 1328 pixels (h × w) or proportionally more. The image should be readable at a size of 5 × 13 cm using a regular screen resolution of 96 dpi. Preferred file types: TIFF, EPS, PDF or MS Office files. You can view Example Graphical Abstracts on our information site.
Authors can make use of Elsevier's Illustration and Enhancement service to ensure the best presentation of their images and in accordance with all technical requirements: Illustration Service.

Highlights are mandatory for this journal. They consist of a short collection of bullet points that convey the core findings of the article and should be submitted in a separate editable file in the online submission system. Please use 'Highlights' in the file name and include 3 to 5 bullet points (maximum 85 characters, including spaces, per bullet point). You can view example Highlights on our information site.

Data references
This journal encourages you to cite underlying or relevant datasets in your manuscript by citing them in your text and including a data reference in your Reference List. Data references should include the following elements: author name(s), dataset title, data repository, version (where available), year, and global persistent identifier. Add [dataset] immediately before the reference so we can properly identify it as a data reference. The [dataset] identifier will not appear in your published article.

Reference management software
Most Elsevier journals have their reference template available in many of the most popular reference management software products. These include all products that support Citation Style Language styles, such as Mendeley and Zotero, as well as EndNote. Using the word processor plug-ins from these products, authors only need to select the appropriate journal template when preparing their article, after which citations and bibliographies will be automatically formatted in the journal's style. If no template is yet available for this journal, please follow the format of the sample references and citations as shown in this Guide.

Users of Mendeley Desktop can easily install the reference style for this journal by clicking the following link:
When preparing your manuscript, you will then be able to select this style using the Mendeley plug-ins for Microsoft Word or LibreOffice.


The journal encourages authors to create an AudioSlides presentation with their published article. AudioSlides are brief, webinar-style presentations that are shown next to the online article on ScienceDirect. This gives authors the opportunity to summarize their research in their own words and to help readers understand what the paper is about. More information and examples are available. Authors of this journal will automatically receive an invitation e-mail to create an AudioSlides presentation after acceptance of their paper.

3D models

You can enrich your online articles by providing 3D models (optional) in PLY, OBJ or U3D format, which will be visualized using the interactive viewer next to the article. Each 3D model will have to be zipped and uploaded to the online submission system via the '3D models' submission category. Please be advised that the recommended model size before zipping is maximum 150 MB. Multiple models can be submitted. Please provide a short informative description for each model by filling in the 'Description' field when uploading a dataset. Note: all datasets will be available for download from the online article on ScienceDirect. If you have concerns about your data being downloadable, please provide a video instead. More information on OBJ and PLY models or U3D models.

Submission checklist

o Cover letter signed by all authors.
o Manuscript text without information that could identify authors.
o Figures (TIF or EPS format), Tables and Multimedia content. All figures, tables, and multimedia content must be submitted individually as single files.
o Patient release.
o Copyright release.
o Conflict of interest statement.
o Institutional Review Board approval.
o Permissions to reproduce previously published material.


The corresponding author will, at no cost, receive a customized Share Link providing 50 days free access to the final published version of the article on ScienceDirect. The Share Link can be used for sharing the article via any communication channel, including email and social media. For an extra charge, paper offprints can be ordered via the offprint order form which is sent once the article is accepted for publication. Both corresponding and co-authors may order offprints at any time via Elsevier's Webshop. Corresponding authors who have published their article open access do not receive a Share Link as their final published version of the article is available open access on ScienceDirect and can be shared through the article DOI link.

Visit the Elsevier Support Center to find the answers you need. Here you will find everything from Frequently Asked Questions to ways to get in touch.
You can also check the status of your submitted article or find out when your accepted article will be published.