Guide for Authors

These guidelines are in accordance with “Uniform Requirements for Manuscripts Submitted to Biomedical Journals.” (The complete document is published as: International Committee of Medical Journal Editors. Uniform requirements for manuscripts submitted to biomedical journals. N Engl J Med 1991;324:424-8.).

Type of Manuscripts

  1. Reviews
  2. Original Studies
  3. Case Reports
  4. Letters to the Editor
  5. Editorials
  6. NASPAG Clinical Recommendations

Submission of Manuscripts

All new manuscripts must be submitted through the Journal of Pediatric and Adolescent Gynecology online submission and review Web site (http://www.editorialmanager.com/jpag/default.aspx). Manuscripts must be written in English. Manuscripts not received electronically will not be reviewed. Authors are requested to submit the text, tables, and artwork in electronic form (not as a PDF) to this address. In an accompanying letter, authors should state that the manuscript, or parts of it, have not been and will not be submitted elsewhere for publication, and include potential conflicts of interest, or lack thereof, for each author. Please note that an editable file is needed for production purposes, so please upload your text files as Word (.doc) files, not as a PDF.

Submission items include a cover letter (saved as a separate file for upload) which includes information about why this submission is appropriate for this Journal, 3 suggested reviewers (who will be considered as reviewers), the manuscript (including title page, abstract, manuscript text, references, and table/figure legends), tables, and figures. Revised manuscripts should also be accompanied by a unique file (separate from the covering letter) with responses to reviewers' comments. The preferred order of files is as follows: cover letter, suggested reviewers, response to reviews (revised manuscripts only), manuscript file(s), table(s), figure(s). Files should be labeled with corresponding or senior author name, along with appropriate and descriptive file names (e.g., Smith Text.doc, Fig 1.eps, Table 3.doc). Upload text, tables, and graphics as separate files. Do not import figures or tables into the text document and do not upload your text as a PDF. Complete instructions for electronic artwork submission can be found at www.elsevier.com/artworkinstructions.

The Editorial Office can be contacted at: David Newcombe, Managing Editor, Stellar Medical Publications, 20 North Street, Plymouth, MA 02360. Tel. 508-732-6767 x11, Fax 508-732-6766, Email. JPAG@Stellarmed.com. The Publisher and Editors regret that they are not able to consider submissions that do not follow these procedures.

Authors may send queries concerning the submission process manuscript status or journal procedures to the Editorial Office. Once the submission files are uploaded the system automatically generates electronic (PDF) proof, which is then used for reviewing. All correspondence, including the Editor's decision and request for revisions, will be by e-mail.

Previously published tables and illustrations must be appropriately referenced, and written permission from any copyright holders included with the manuscript.

Ethics

All photographs of person must be accompanied by signed releases or have all recognizable features masked. Manuscripts reporting on the results of experimental investigation on human subjects must include a statement that informed consent was obtained after the procedure was fully explained and approval given to the study by the Human Studies Review Committee, or equivalent committee, at the principal institution. It should also be stated whether the procedures followed were in accordance with the ethical standards of the responsible committee on human experimentation ( institutional or regional) or with the Helsinki Declaration of 1975, as revised in 1983. Reports on experiments on animals should indicate whether the institution's or the National Research Council's guide for, or any national law on, the care and use of laboratory animals was followed.

Authorship

Generally, the maximum number authors allowed for a manuscript is eight. In accordance with the ICJME statement on authorship, “An author is generally considered to be someone who has made substantive intellectual contributions to the published study.”
The ICMJE recommends that authorship be based on the following four criteria:

  • Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND
  • Drafting the work or revising it critically for important intellectual content; AND
  • Final approval of the version to be published; AND
  • Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.
  • When the manuscript is submitted, the corresponding author will be asked to describe the role of each listed author and to state that each has met these criteria.

Disclosure/Conflicts of Interest:

In a paragraph that appears just before the references, all listed authors must state all possible competing interests (conflicts of interest) in the manuscript, including all financial interests (consulting, board membership, stock ownership, patent applications, grants, or honoraria) or non-financial competing interests (sometimes called “private interests”), which can be personal relationships, political, religious, or personal convictions, academic writing or consulting, or serving as an expert witness, that might lead to bias or a conflict of interest. If there is no conflict of interest, this should also be explicitly stated as none declared. All sources of funding should be acknowledged in the manuscript.
For additional information on competing interests, see https://www.elsevier.com/__data/assets/pdf_file/0010/92476/ETHICS_COI02

Manuscript Format

Most of the instructions for Original Studies pertain to all manuscript types; any differences will be discussed under the individual article types below.

Article types

  1. Original Studies

    Manuscripts must be typed double-spaced with at least 1 inch margins.

    The manuscript must include the following arranged in this order: Title Page, Structured Abstract (to include these headings: Study Objective, Design, Setting, Participants, Interventions, Main Outcome Measure(s), Results and Conclusions) and Keywords, Introduction, Materials and Methods, Results, Discussion, and References. Number pages consecutively, beginning with the Title Page.

    1. Title Page. The title page should include author's first and middle initials and last name, academic degree; city and state in which the study was undertaken; departments and institutional affiliation at the time the study was undertaken; acknowledgment of any source of funding; disclaimers, if any; name and address of author to whom requests for reprints and galley proofs should be addresses; and name, telephone number, FAX number, email address, and address of author responsible for correspondence concerning the manuscript, if different from above. If the findings were presented at a meeting, include the name of the meeting, the organization presenting the meeting, the location, and the date of the meeting. The title page should also include the word count of the abstract and the main text (not including title page, acknowledgements, references, figure legends, and figures).
    2. Authorship. See above criteria
    3. Structured Abstract and Keywords. An abstract of no more than 250 words. The abstract should state the purpose(s) of the study or investigation, basic procedures (selection of study subjects or laboratory animals, observational and analytical methods), main findings (give specific data and their statistical significance, if possible), and the principal conclusion. Emphasize new and important aspects of the study or observations. The following heading should be used in the abstract: Study Objective; Design; Setting; Participants; Interventions; Main Outcome Measures; Results; and Conclusion.

      Below the abstract, provide 3 to 10 keywords or short phrases to assist in cross-indexing the article. Use terms from the medical subject heading (MeSH) list of Index Medicus, if possible.

    4. Introduction. The introduction should contain a brief background and the objective of the study and should acquaint the reader with the current state of knowledge in the area under investigation. A limited number of references may be used. Do not include data or conclusions form the work being reported.
    5. Materials and Methods. This section should contain a brief description of the experimental design that would allow others to replicate the study, patients and/or animal models and controls and methods and procedures. Statistical evaluation with appropriate reference should be included (see below). Institutional Review Board (IRB) statement of approval should be included here.
    6. Results. This section should be presented in a concise, easily understood manner, which may necessitate use of figures and tables to illustrate detailed findings. All table and figures which supplement the text, should be cited here. Duplication of text and supporting material should be avoided.
    7. Conclusions. The discussion of conclusions should focus on the specific findings of the study, its interpretation and how the new information relates to what has been published previously. Repetition of material presented in the Introduction or in Materials and Methods should be avoided. Implications of the results and the limitation of interpretation should be included. Opinions should be limited to those indicated by the results obtained. Interpretation of statistical analysis should be included in the Discussion.
    8. Acknowledgments. Acknowledgments of collaboration or preparation of the manuscript may be included as a final page of the manuscript.
    9. Disclosure/Conflict of Interest Statement. In this paragraph, a disclosure/conflict of interest statement must be included for all authors. Please either indicate the lack of conflict (i.e. nothing to disclose) or list possible conflicts for each named author. Conflicts of Interest include financial or other relationships that could be perceived to influence the manuscript. If uncertain as to what might be considered a potential conflict of interest, authors should err on the side of full disclosure.
    10. References. References should be numbered consecutively in the order in which they appear in the manuscript and cited by superscript with no parentheses. References are not to be listed alphabetically. All references must be cited in the text. References cited only in tables or in legends to figures should be numbered in accordance with a sequence established by the first identification in the text of the particular table or illustration. References should be typed double-spaced, and journal names abbreviated according to the Index Medicus. Work in press should include journal title, volume, year in which it is to appear or the publisher's name and year of a book. Unpublished data, personal communications, and papers presented at annual meetings or symposia are not to be used. Types of references with proper format and punctuation are listed below.
      1. Journal Articles
        Jones J, Smith K, Allen P: Adolescent pelvic inflammatory disease. Adolesc Ped Gynecol 1986; 1:120
      2. Journal Articles, More than Three Authors
        Petry J, McDonald R, Spevak P, et al: endometriosis in adolescent patients. J Adolesc Health Care 1986; 2:109
      3. Journal Articles, Online Ahead of Print
        Gillespie L, Hicks, CW, Santana, M, et al: The Acceptability of Human Papillomavirus Vaccine among Parents and Guardians of Newborn to 10-year-old Children. J Pediatr Adolesc Gynecol. (2010). Doi:10.1016/j.jpag.2010.07.004
      4. Textbook
        Golden D: Clinical Diagnosis in Pediatric Gynecology, New York, Springer-Verlag, 1985, pp 1-22
      5. Chapter in Book
        Scott R: Neuroendocrinological development in pubertal females. In: Pediatric Adolescent Gynecology, (2nd ed.). Edited by J Alexander. Philadelphia, W.B. Saunders, 1988, pp 108-142
      6. Edited Book
        Gold A (ed): Molecular Biology as Applied to Adolescent Gynecology. Chicago, Yearbook Publishers, 1984, pp 57-89
      7. No Author Given
        Contraceptive use by teenagers (editorial). B Med J 1981; 283:628
      8. Issue with No Volume
        Adams D: Chlamydia and pelvic inflammatory disease. Obstet Gynecol 1989;(3):353
      9. Newspaper Article
        Barry D: Infertility on increase. The Washington Post 1980 Aug 7; Sec. A: 2(col. 5)
      10. Audiovisual
        Laparoscopic laser treatment of endometriosis (videorecording). Louisville (KY):University of Louisville School of Medicine, 1991.
      11. Dataset
        Oguro M, Imahiro S, Saito S, Nakashizuka T. Mortality data for Japanese oak wilt disease and surrounding forest compositions, Mendeley Data, v1; 2015. http://dx.doi.org/10.17632/xwj98nb39r.1
    11. Data References. This journal encourages you to cite underlying or relevant datasets in your manuscript by citing them in your text and including a data reference in your Reference List. Data references should include the following elements: author name(s), dataset title, data repository, version (where available), year, and global persistent identifier. Add [dataset] immediately before the reference so we can properly identify it as a data reference. The [dataset] identifier will not appear in your published article.
    12. Figures. Figures should be submitted in an acceptable format (TIFF, JPEG, EPS, or PDF) at a resolution of at least 300 dpi. Authors are encouraged to submit figures in color. All color figures will be published online in color at no charge to the authors. The editors will select which figures should be published in color in the print edition, and those figures that are chosen for color printing will be at no charge to the authors. Figures should be numbered consecutively in the order of their appearance in the manuscripts. Each figure must be accompanied by a descriptive legend. Figure legends may be included in the manuscript file and they should appear after the references. If any figure has been previously published, a letter of permission from the copyright to reprint the figure must be included, and appropriate attribution provided.
    13. Tables. Type each table double-spaced on a separate sheet. Do not submit tables as photographs. Number tables consecutively in the order of their first citation in the text and supply a brief title for each. Give each column a short or abbreviated heading. Place explanatory matter in footnotes, not in the heading. Explain in footnotes all nonstandard abbreviations that are used in table. For footnotes use the following designation in superscript: a,b,c,d,e,... Identify statistical measure of variation such as standard deviation and standard error of the mean. Do not use internal horizontal and vertical rules. Be sure that each table is cited in the text. If you use data from another published or unpublished source, obtain permission and acknowledge fully.
    14. Statistical Analysis. The statistical methods used in the study should be appropriately referenced. Specify any general use computer programs used. Put general descriptions of methods in the Method section. When data are summarized in the Results section specify the statistical methods used to analyze them. Restrict tables and figures to those needed to explain the argument of the paper and to assess its support. Use graphs as an alternative to tables with many entries; do not duplicate data in graphs and tables: Avoid nontechnical uses of technical terms in statistics, such as “random,” “normal,” “significant,” “correlation,” and “sample.” Define statistical terms, abbreviation, and most symbols.
  2. Case Reports

    A case report is a brief description of a specific finding and management that is unusual and instructive and not previously reported.

    Text is limited to 6 manuscript pages, up to 8 references and up to 3 tables and/or figures. The case report should have a clear purpose and teaching point; simply being the first case reported does not usually justify publication.

    1. Abstract: Case reports should have a structured abstract of no more than 125 words, organized as follows:
      • Background: importance of the subject matter and specific purpose of the report.
      • Case: Pertinent information regarding clinical findings, laboratory results, treatment and outcome.
      • Summary and Conclusion: Findings and relevant clinical application of information.
    2. Headings: Case report articles have three basic components.
      • Introduction: Brief background about why the case is important.
      • Case: Should be narrative and include the essential findings and patient management.
      • Summary and Conclusion: May include a brief review of the literature but should focus primarily on the clinical implications of the case(s) presented.
  3. Reviews

    Reviews address a specific topic and represent literature review and author opinions and recommendations. Reviews must have a narrative abstract that introduces the topic being reviewed and summarizes the article. Text is limited to 5000 words and a maximum of 10 tables. Reviews are typically commissioned by the Editor-in-Chief.

  4. Letters to the Editor

    Letters not exceeding 500 words and containing pertinent observations on an article previously published in the journal or on research in general will be considered. Letters should provide constructive criticism and information that is of interest to the reader. Letters to the Editor are limited to 3 authors, and 1- 4 references, including the related Journal article. When a specific article published in the journal is the topic of the letter, the senior author of the article will be asked to respond. The Editorial Board reserves the right to shorten letters when necessary to comply with journal style. All letters to the editor should be submitted through the journal's online submission system: http://www.editorialmanager.com/jpag/default.aspx

  5. Editorials

    A guest editorial may be requested by the Editor-in-Chief related to a specific topic in the field of pediatric and adolescent gynecology, or specifically related to an article published in the journal.

  6. NASPAG Clinical Recommendations

    Statements and opinions from NASPAG Committees that have been endorsed by the NASPAG Board are published in the Journal.

Video data

Elsevier accepts video material and animation sequences to support and enhance your scientific research. Authors who have video or animation files that they wish to submit with their article are strongly encouraged to include links to these within the body of the article. This can be done in the same way as a figure or table by referring to the video or animation content and noting in the body text where it should be placed. All submitted files should be properly labelled so that they directly relate to the video file's content. In order to ensure that your video or animation material is directly usable, please provide the files in one of our recommended file formats with a preferred maximum size of 50 MB. Video and animation files supplied will be published online in the electronic version of your article in Elsevier Web products, including Science Direct: http://www.sciencedirect.com. Please supply 'stills' with your files: you can choose any frame from the video or animation or make a separate image. These will be used instead of standard icons and will personalize the link to your video data. For more detailed instructions please visit our video instruction pages at http://www.elsevier.com/artworkinstructions. Note: since video and animation cannot be embedded in the print version of the journal, please provide text for both the electronic and the print version for the portions of the article that refer to this content.

Open Access Options
This journal offers authors a choice in publishing their research:

Open access

  • Articles are freely available to both subscribers and the wider public with permitted reuse.
  • An open access publication fee is payable by authors or their research funder.

All articles published open access will be immediately and permanently free for everyone to read and download. Permitted reuse is defined by your choice of one of the following Creative Commons user licenses:
Creative Commons Attribution-Non Commercial-No Derivs (CC BY-NC-ND): for non-commercial purposes, lets others distribute and copy the article, and to include in a collective work (such as an anthology), as long as they credit the author(s) and provided they do not alter or modify the article.

To provide open access, this journal has a publication fee (USD 750 for Case Reports and USD 2500 for full articles) which needs to be met by the authors or their research funders for each article published open access.
Your publication choice will have no effect on the peer review process or acceptance of submitted articles.

Reviewer Policy Statement

The practice of peer review is intended to ensure that good science is published. It is an objective process at the heart of good scholarly publishing, and is carried out by all reputable scientific journals. Our reviewers therefore play a vital role in maintaining the high standards of JPAG, and all manuscripts are peer reviewed following the procedure outlined below.

Special issues and/or conference proceedings may have different peer review procedures involving, for example, Guest Editors, conference organizers or scientific committees. Authors contributing to these projects may receive full details of the peer review process on request from the Editorial office.

Initial manuscript evaluation

The Editor-in-Chief first evaluates all manuscripts. It is rare, but feasible for an exceptional manuscript to be accepted at this stage. Other submissions will be rejected at this state of an initial review by the Editor-in-Chief with or without input from other members of the Editorial Advisory Board. Those rejected at this stage are insufficiently original, have serious scientific flaws, have poor grammar or English language, or are outside the aims and scope of the journal. Authors of manuscripts rejected at this stage will be informed within 2 weeks of receipt. The purpose of this policy is to ensure that reviewers are only asked to consider papers that have a reasonable chance of eventual publication, and to provide the authors with a timely response to allow them to better prepare the paper for subsequent submission in another journal or to revise sufficiently to be reconsidered by JPAG. Manuscripts that meet the minimum criteria are passed on to at least 2 experts for review. The critique provided by the reviewers is intended to improve the quality of the science that is eventually published.

Online proof correction

Corresponding authors will receive an e-mail with a link to our online proofing system, allowing annotation and correction of proofs online. The environment is similar to MS Word: in addition to editing text, you can also comment on figures/tables and answer questions from the Copy Editor. Web-based proofing provides a faster and less error-prone process by allowing you to directly type your corrections, eliminating the potential introduction of errors.

If preferred, you can still choose to annotate and upload your edits on the PDF version. All instructions for proofing will be given in the e-mail we send to authors, including alternative methods to the online version and PDF.

We will do everything possible to get your article published quickly and accurately. Please use this proof only for checking the typesetting, editing, completeness and correctness of the text, tables and figures. Significant changes to the article as accepted for publication will only be considered at this stage with permission from the Editor. It is important to ensure that all corrections are sent back to us in one communication. Please check carefully before replying, as inclusion of any subsequent corrections cannot be guaranteed. Proofreading is solely your responsibility.

Checklist

  • Cover letter including all information deemed necessary for the editor's review.
  • Original manuscript arranged as follows: Title page, Abstract, Introduction, Materials and Methods, Results and Discussion, Disclosure, References listed consecutively, Tables, Illustrations and Legends.
  • Each reference cited in the text by superscript figures and numbered consecutively in the order in which they appear in the text.
  • Corresponding author identified, including address and phone numbers.

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