Q: Why is Elsevier building EVISE®?
A: We want to make your life as an editor, reviewer or author easier by developing a web-based system that really suits your needs and makes your work more enjoyable. EVISE® offers a modern submission and peer-review system which allows us to innovate while following our own development schedule. Also it allows us to leverage the potential of integration with other Elsevier products such as Scopus, ScienceDirect and Mendeley and therefore provides unique value to our user communities.
Q: What are the benefits for my journal?
A: EVISE® offers improved support for authors, editors and reviewers. This new system will provide the tools to reduce submission and editorial time, while at the same time increasing the ease and quality of the peer-reviewing process. Read about the key benefits here.
Q: Why will EVISE® be better than EES?
A: EVISE® has been built with input from real users: editors, reviewers authors and Elsevier staff. EVISE® will be intuitive, adaptive and fast. Functionality can be understood on first use and without extensive help and support. Agile development enables us to react quickly to feedback from end users and EVISE® integrates easily with other key Elsevier products.
Q: Does EVISE® offer all functionality offered in EES?
A: The EVISE® 1.5 release (August 2015) delivers all of the core functionality required to migrate journals from EES to EVISE®. Subsequent development will be focused on further system enhancement, including less critical but 'nice-to-have' EES functionality as well as brand-new features for EVISE®. However, please do keep in mind that EVISE® is a new system that has been designed 'from the ground up' with the needs of users in mind. We have not simply copied over all functionality from EES to EVISE®, as many EES features were not used by most journals. You may find that a particular feature is not in EVISE®, or that EVISE® handles the need differently.
Q: How will users be supported, and how can users learn the new system?
A: The support organization has been up and running from the moment the first journals migrated, so support for users will be available both during and after migration. The EVISE® self-guided e-learning tool is available for all users. We also offer regular webinars as well as recordings to suit the different training requirements of editors.
Q: When will the migration take place for my journal?
A: Journals will be migrated from EES to EVISE® on a journal-by-journal basis in the period 2015-2016. This journal-based sequential approach will ensure that all required data is migrated and editors, reviewers and authors are provided with a smooth transition to the new system. The migration schedule will be determined by journal publishers in consultation with editors and communicated well in advance.
Q: Until when can I continue to use EES?
A: A dual-system approach will be used when a journal moves to EVISE®. This means that any submissions already in progress in EES will continue to be handled in EES, until a final decision has been taken, i.e. Accept or Reject. This ensures a smooth transition that avoids confusion for Authors and ensures that no submissions are missed due to the migration process. Once the final submission in EES for a journal is completed, the EES site will be closed. Historical records will be maintained in accordance with our archiving policy and will be available upon request.
Q: Will my journal's reviewer database be migrated to EVISE®?
A: An initial transfer of a journal's reviewer records will take place when the migration to EVISE® begins. This includes reviewers' statistics, and personal keywords and personal classifications that can be searched during Reviewer search. Note that the review history (the manuscripts reviewed and recommendations given by a reviewer) will not be transferred to EVISE®. Editors will be able to invite reviewers as normal, though reviewers will need to initially register in EVISE® before they can proceed. When the EES site is discontinued, a final transfer will take place to ensure any newly added reviewers in EES are moved to EVISE®.
Q: Will all journals move to EVISE®?
A: Yes, all journals will be moved to EVISE® by end of 2016. EES will be decommissioned shortly thereafter.
Q: When will I be contacted regarding migration for my journal?
A: Elsevier will contact individual editors of all journals prior to migration and provide all migration related details well in advance.
Q. Who can I contact regarding my journal's migration plan and further information on EVISE®?
A. You should contact your journal publisher.
Q. As an Editor, do I need to do anything now?
A. No, we will contact you at the appropriate time and provide detailed information on the specific migration process for your journal.
Q. My journal is not on EES, can I use EVISE®?
A. New journals will be rolled out in EVISE®. Please contact your publisher for further information.