Records Management for Museums and Galleries - 1st Edition - ISBN: 9781843346371, 9781780632919

Records Management for Museums and Galleries

1st Edition

An Introduction

Authors: Charlotte Brunskill Sarah Demb
Paperback ISBN: 9781843346371
eBook ISBN: 9781780632919
Imprint: Chandos Publishing
Published Date: 27th April 2012
Page Count: 278
Tax/VAT will be calculated at check-out
85.00
52.50
65.95
Unavailable
Compatible Not compatible
VitalSource PC, Mac, iPhone & iPad Amazon Kindle eReader
ePub & PDF Apple & PC desktop. Mobile devices (Apple & Android) Amazon Kindle eReader
Mobi Amazon Kindle eReader Anything else

Institutional Access


Table of Contents

List of figures

Acronyms

Acknowledgements

Preface

About the authors

Chapter 1: The history of record keeping in the UK museum and gallery sector

Abstract:

History

Record keeping in museums: roles

Record keeping in museums: record types

Chapter 2: Records management basics

Abstract:

Introduction

What is a record?

What is records management?

The ‘difference’ between archives and records management

Basic records management concepts

Chapter 3: Making a business case for records management

Abstract:

Introduction

Compile a business case

The importance of communication

Chapter 4: Legislation and records management requirements

Abstract:

Introduction

Public Records Acts 1958 and 1967

Local government legislation

Data Protection Act 1998

Freedom of Information Act 2000

Environmental Information Regulations 2004

Other relevant legislation

Chapter 5: The records survey

Abstract

Why conduct a survey?

Pre-survey: the importance of planning

The survey: issues and tips

Post-survey: analyse, summarise and report

Chapter 6: Strategy and action planning

Abstract:

Introduction

Why to plan

How to plan

How to make the plan into a strategy

Planning for required resources

Chapter 7: Developing a file plan, retention schedule and records management programme

Abstract:

Introduction

The file plan

The records retention schedule

Implementing a records management programme

A final word

Chapter 8: Resources

UK legislation and regulations

Spoliation and repatriation

Professional bodies

Discussion lists

Useful guidance and training

Standards

Appendices: policies, forms and checklists

Appendix 1: Risk assessment template and scoring framework

Appendix 2: Business case example

Appendix 3: Sample data protection survey form

Appendix 4: Museum record series commonly containing personal data

Appendix 5: Sample data protection policies

Appendix 6: Sample data protection statements

Appendix 7: Data subject access request form

Appendix 8: Sample records management policy

Appendix 9: Museum record series commonly containing environmental information

Appendix 10: Records survey questionnaire forms

Appendix 11: Supplies checklist template

Appendix 12: Sample records transfer instruction and forms for staff

References

Index


Description

List of figures

Acronyms

Acknowledgements

Preface

About the authors

Chapter 1: The history of record keeping in the UK museum and gallery sector

Abstract:

History

Record keeping in museums: roles

Record keeping in museums: record types

Chapter 2: Records management basics

Abstract:

Introduction

What is a record?

What is records management?

The ‘difference’ between archives and records management

Basic records management concepts

Chapter 3: Making a business case for records management

Abstract:

Introduction

Compile a business case

The importance of communication

Chapter 4: Legislation and records management requirements

Abstract:

Introduction

Public Records Acts 1958 and 1967

Local government legislation

Data Protection Act 1998

Freedom of Information Act 2000

Environmental Information Regulations 2004

Other relevant legislation

Chapter 5: The records survey

Abstract

Why conduct a survey?

Pre-survey: the importance of planning

The survey: issues and tips

Post-survey: analyse, summarise and report

Chapter 6: Strategy and action planning

Abstract:

Introduction

Why to plan

How to plan

How to make the plan into a strategy

Planning for required resources

Chapter 7: Developing a file plan, retention schedule and records management programme

Abstract:

Introduction

The file plan

The records retention schedule

Implementing a records management programme

A final word

Chapter 8: Resources

UK legislation and regulations

Spoliation and repatriation

Professional bodies

Discussion lists

Useful guidance and training

Standards

Appendices: policies, forms and checklists

Appendix 1: Risk assessment template and scoring framework

Appendix 2: Business case example

Appendix 3: Sample data protection survey form

Appendix 4: Museum record series commonly containing personal data

Appendix 5: Sample data protection policies

Appendix 6: Sample data protection statements

Appendix 7: Data subject access request form

Appendix 8: Sample records management policy

Appendix 9: Museum record series commonly containing environmental information

Appendix 10: Records survey questionnaire forms

Appendix 11: Supplies checklist template

Appendix 12: Sample records transfer instruction and forms for staff

References

Index

Key Features

  • Gives practical and tested solutions to real world issues
  • Fills a gap in the literature as a handbook in this important sector
  • Provides an overview of the sector as a whole

Readership

Anyone responsible for records management/keeping in a museum environment


Details

No. of pages:
278
Language:
English
Copyright:
© Chandos Publishing 2012
Published:
Imprint:
Chandos Publishing
eBook ISBN:
9781780632919
Paperback ISBN:
9781843346371

Reviews

This book will doubtless prove to be a useful guide for those responsible for records management in the museum and gallery sector., Australian Library Journal


About the Authors

Charlotte Brunskill Author

Charlotte Brunskill is Archivist and Records Manager at the Paul Mellon Centre for Studies in British Art (sister institution to the Yale Centre for British Art). Before this, she spent seven years at the National Portrait Gallery where she was responsible for establishing, from scratch, a comprehensive records management and archive programme. Charlotte has published numerous articles and taught records management. She holds a Master’s degree in Archive Administration and Records Management from University College London, UK.

Affiliations and Expertise

Paul Mellon Centre for Studies in British Art

Sarah Demb Author

Sarah R. Demb is the first Records Manager at the Museum of London and is also responsible for its institutional archive. Previously, she was advisor to the London Museums Hub, and held similar posts for museums at Harvard University and the Smithsonian Institution. Sarah trains, lectures and publishes on museum archive and records management, and presents regularly at conferences. She holds a Master’s degree in Library and Information Science from the University of Texas at Austin, USA.

Affiliations and Expertise

Museum of London, UK