Guide for Authors
Guide for Authors
The Official Journal of the American Academy of Emergency Medicine
Manuscripts are accepted for consideration with the understanding that they have not been published elsewhere except in abstract form and are not currently under review elsewhere. All manuscripts must be submitted to The Journal of Emergency Medicine(JEM) via our online manuscript and peer review system at http://ees.elsevier.com/jem/.Manuscripts must be accompanied by
(a) cover letter including the name, address, phone number, and e-mail address of the author to whom correspondence should be sent;
(b) written permission of author(s) and publisher(s) to use any published material(figures, tables, or quotations of more than 100 words). Please put this in the Cover Letter file or in multiple Cover Letter files if applicable; and
(c) releases signed by patient(s) or guardian(s) for any recognizable patient photographs(if releases are unavailable, the subjects' eyes will be masked to prevent identification).
(d) Cover Sheet Containing Author Details which should include:
- title of the article (80 spaces maximum);
- authors' full names (first name, middle initial, surname) with degrees;
- affiliations (the name of department (if any), institution, city, and state or country where the work was done) indicating which authors are associated with which affiliations
- acknowledgments of grant support and of individuals who were of direct help in the preparation of the study;
- disclosures of potential conflicts of interest, see paragraph below;
- statement whether Institutional Review Board approval or exemption wasobtained;
- name and address of the author to whom reprint requests are to be sent;
- running title (not more than 30 spaces).
When submitting a paper for publication in JEM, authors are required to disclose any financial arrangements which may be interpreted as having the potential to bias the outcome of the study. Disclosure information will be held in confidence by the Editors and will not be considered as a factor in the review of the paper. If the paper is accepted for publication, the Editor will require specific disclosure and will then decide, with the author, the most appropriate means for publishing the disclosure. Please place any disclosure information in the Cover Sheet Containing Author Details file.The editorial office has instituted an administrative screening process of articles submitted through the Elsevier Editorial System (EES). This initial screening mainly checks submissions for proper format but not the content of manuscripts. Manuscriptsnot adhering to the required format will be returned to the authors for correction before being passed on for peer review.
Upon acceptance of a manuscript for publication, a copyright transfer will be sent to theauthor(s). This transfer must be signed, dated, and returned to the Editor-in-Chief.STYLE
Sources: Manuscripts are to be prepared according to the CBE Style Manual (5th ed.) byCouncil of Biology Editors, Inc. (Council of Biology Editors, Inc., Bethesda, MD 20814USA; 1983). Dorland's Illustrated Medical Dictionary (WB Saunders, Philadelphia)should be used for spelling of medical terms, and Webster's Ninth New International orNew Collegiate dictionaries (G. and C. Merriam Co., Springfield, MO) for spelling andhyphenation of nonmedical terms. For further information on general style (grammar,capitalization, and so on), see A Manual of Style (The University of Chicago Press,Chicago).Numbers: Use numerals for all units of measure and time; and for all numbers greaterthan ten. Spell out the numbers one through ten only for general usage (e.g., "weconsidered only two possibilities"). Spell out numbers beginning a sentence.
Abbreviations: No abbreviations should appear in the article title. Please define allabbreviations on first usage in the Abstract and again on first usage in the main body of thetext and use abbreviation thereafter. Only standard abbreviations, as recommended inMedical Style and Format by Huth, may be used without definition.MANUSCRIPT PREPARATION
All new manuscripts must be submitted to JEM online at http://ees.elsevier.com/jem/ .Complete instructions are available on the website. If authors experience any difficultyduring the submission process or require any assistance, please email@example.com.Use double spacing throughout the manuscript, including the abstract and referencesection. Use font size 12.Please provide continuous line numbering for the entire manuscript. (In Word, go toFile/Page Setup/Layout tab/Line Numbering/Add line numbering/Continuous).Authors' names and institutions should not appear within the manuscript file or on the figures/tables so that author anonymity may be maintained during the peer reviewprocess.
Please be sure that when submitting revisions of manuscripts during the peer reviewprocess the above guidelines are followed.
- Be sure that all references are cited in numerical order in the text.
- All tables and figures must be cited in the text, numbered according to the order inwhich they appear.
- Data appearing in tables or figures should be summarized, not duplicated, in thetext. All data cited in the text should be checked carefully against thecorresponding data in the tables to ensure that they correspond
- For drugs and chemicals, the generic name should be used at first mention andpreferably thereafter.
- Trade names may appear in parentheses and should be capitalized.
- Patients' names, initials, or hospital numbers should not be used.
- Please use North American spelling conventions, ie do not use the vowelcombination "ae" or âoeâ in medical terms.
- It is preferable to set the âlanguageâ (under âToolsâ) for your document toEnglish (U.S.)
- Every effort should be made to avoid medical jargon (such as "high index ofsuspicion," instead suggest an alternate like be vigilant or high level of suspicion,clinically suspicious, etc.)
- Use the term emergency physician, not emergency medicine physician, andemergency department (ED) rather than emergency room (ER).
- Please eliminate the term "and/or" throughout the manuscript and use "or"instead. In this context, "or" implies "and" and is cleaner and more concise.
- The preferred term is "dysrhythmia", not "arrhythmia"
- Please spell out "examination" rather than "exam"
- Temperatures should be given in Celsius; Fahrenheit equivalents may follow inparentheses
- Please use âECGâ instead of âEKGâ
- Please spell out "laboratory" rather than "lab"
- Any ambiguous symbols (e.g., the letter O versus numeral 0, the letter I versus thenumeral 1) should be identified.
- The title of the article should be followed by a structured abstract of no morethan 250 words.
- For any study of interventional design (research study), please include thefollowing sections in the abstract: Background; Objectives; Methods (withoptional subheadings of Design, Patients, or Setting); Results; and Conclusion.
- For any paper involving a case report, please include the following headings inthe abstract: Background; Case Report; and "Why should an emergency physicianbe aware of this?"
- For Techniques and Procedures, Abstract should have separate headings forBackground, Discussion and Conclusions.
- For Clinical Reviews, Abstract should have separate headings for Background,Objective of the Review, Discussion and Conclusions.
- Ethics submissions, Abstract should have separate headings for; Background,case report (if applicable),and Discussion
- Following the abstract, please list five keywords for indexing.
- Visual Diagnosis, Letters to the Editor, Medical Classics, and Humanities andMedicine sections should not include an abstract.
REQUIRED FORMAT FOR MANUSCRIPT TEXTPlease refer to the Section Explanations to determine which article type to select in EES(in other words, which section to submit a manuscript to). Please note that the followingsections are for invited manuscripts only: Difficult Airway, Cardiology Commentary,Best Clinical Practice, Technical Tips, Trauma Reports, Harvard Case Presentations,Evidence Based Medicine, and Abstracts.
Manuscripts should be organized in one of the following formats:
- For interventional studies: Introduction, Materials and Methods, Results,Discussion, Limitations (should be the last paragraph of the Discussion as aseparate subheading) and Conclusions
- For any paper involving a case report: Headings for Introduction, Case Report,Discussion, and Why should an emergency physician be aware of this? Otherdescriptive headings and subheadings may be used if appropriate.
- Techniques and Procedures submissions should have separate sections forIntroduction, Discussion, and Conclusions. Discussion should include all othersubheadings (i.e., Technique, etc.)
- Clinical Reviews submissions should have separate sections for Introduction,Discussion, and Conclusions. Discussion should include all other subheadings.Please include an Article Summary (see below and change question #2 to: Whatdoes this review attempt to show?)
- Ethics submissions: Body of manuscript needs sections; Introduction, CaseReport (if applicable) and, Discussion (with subsections) and Conclusion.
- Visual Diagnosis submissions need only have sections for; Introduction, CaseReport, and Discussion, and should not have an abstract.
- Letters to the Editor and Reply to the Letter to the Editor that refer to aspecific article in the Journal must include the original citation in the referencesection. Begin all Letters with the phrase; To the Editor,
- Require Institutional Review Board (IRB) or Human Subjects committeeapproval. A statement of IRB approval or exemption in the manuscript is required.
- The methods, apparatus (including manufacturer's name and address), andprocedures should be identified in sufficient detail to allow other investigators toreproduce the results.
- For experiments in which humans were studied, indicate whether the proceduresfollowed were in accord with the standards of the Committee on HumanExperimentation of the institution in which the experiments were done or inaccord with the Helsinki Declaration of 1975.
- For experiments on animals, indicate whether the institution's or the NationalResearch Council's guide for the care and use of laboratory animals was followed.
- Type references double spaced and number them consecutively in the order inwhich they are first mentioned in the text, not alphabetically.
- Identify references in the text, tables, and legends by Arabic numerals inparentheses.
- References cited only in tables or figure legends should be numbered inaccordance with a sequence established by the first mention in the text of theparticular table or figure.
- References should be given for all discussions of previous studies and for all nonstandardmethods used.
- all author names (if more than 6 authors, list the first 3 authors and et al.),surnames followed by initials without periods
- title of the article with the same spellings and accent marks as in the original
- journal title abbreviated as it appears in the Index Medicus or spelled out if it isnot listed there
- date of publication
- volume number
- inclusive page numbers
- chapter title
- chapter authors
- editors of the book
- title of the book (including volume and edition number)
- publisher's name and city
- year of publication
- appropriate page numbers
- author and editor names (if available)
- title of the page (if available)
- the company or organization who posted the webpage
- the Web address for the page (called a URL)
- the last date you looked at the page
Dunford JV, Castillo EM, Chan TC, et al. Impact of the San Diego Serial InebriateProgram on Use of Emergency Medical Resources. Ann of Emerg Med.2006;47:328-336.Goldfrank LR, Kirkstein R. Toxicologic emergencies: a handbook in problem solving.New York: Appleton-Century-Crofts; 1978:43-7.
The General Laws of Massachusetts. Part I Administration of the Government. TitleXVII. Public Welfare. Chapter 123. Mental Health. Section 35. Commitment ofalcoholics or substance abusers. http://www.mass.gov/legis/laws/mgl/123-35.htm. Lastaccessed 07/01/2008."Unpublished observations" and "personal communications" should not appear in thereferences, but should be inserted in parentheses in the text. Information obtained frommanuscripts that have been submitted for publication but not yet accepted should be citedin parentheses in the text: include authors and manuscript title followed by "submitted forpublication." Manuscripts that have been accepted for publication but have not yet beenpublished may appear in the reference list: include the authors, manuscript title, and nameof journal followed by "in press" in brackets.
- Each table should be double spaced in a separate Table file in EES
- Tables should not appear in the manuscript file, only cited in the manuscript text
- If the table must exceed one typewritten page, duplicate all headings on thesecond sheet. Very wide tables are difficult and expensive to typeset and shouldbe avoided by dividing data into smaller tables
- Number tables in the order in which they are cited in the text.
- Every table should have a title, and every column in the table, including the lefthandcolumn, should have a heading.
- Define all abbreviations and indicate the units of measurement for all values.
- Do not use internal horizontal or vertical lines to separate sections.
- Explain all empty spaces or dashes.
- If data from any other source, published or unpublished, are used, obtainpermission for the use and cite the source in the legend.
- Each figure should be placed in a separate Figure file in EES
- Figures should not appear in the manuscript file, only cited in the manuscript text
- Authors are requested to submit artwork in electronic form.
- Files should be labeled with descriptive names that do NOT include the name ofthe author(s).
- Please note that original files (JPEG, TIFF, etc. formats), not pdf files, arerequired.
- For Visual Diagnosis submissions, all figures are required to have arrowspointing to the key findings (even if it seems obvious to the authors) and figurelegends should refer to these arrows.
- Complete instructions for submission of electronic artwork can be found on theJEM page at the Author Gateway (www.authors.elsevier.com).
- Letters, numbers, and symbols should be clear throughout, and should be largeenough to remain legible when reduced for publication. Be sure that all spelling iscorrect, that there are no broken letters or uneven type, and that abbreviationsused are consistent with those in the text. Photomicrographs must include acalibration bar of appropriate length (e.g., 1 Ã¬mm, 0.1 mm, etc.). Symbols used inmicrographs should contrast with the background.
- Four-color illustrations will be considered for publication. However, the authorwill be required to bear the costs of their publication in print form. If four-colorart reproduction is too costly, four-color figures can appear online at no additionalcost to the author, while black and white figures will be featured in print.
- All legends should be typed double spaced and numbered with Arabicnumerals corresponding to the illustrations
- Figure legends should not appear with the figures but entered into the body ofthe manuscript text file after the references.
- When symbols, arrows, numbers, or letters are used to identify parts of theillustrations, each should be explained clearly in the legend.
- For photomicrographs, the internal scale markers should be defined and themethod of staining should be given.
- The legends should permit the figures to be understood without reference tothe text.
- If the figure has been previously published, a credit line should be included.
- The preferred term is figure, not photo, image or picture.
In the Article Summary, please write out the following four questions (include thequestions in the manuscript) and provide brief answers. Limit answers to one or twosentences for the first two questions, and no more than three key findings or three wayspatient care is impacted.
- 1) Why is this topic important?
- 2) What does this study attempt to show? (change âstudyâ to âreviewâ for ClinicalReviews)
- 3) What are the key findings?
- 4) How is patient care impacted?
Interventional study articles - no more than 30 double spaced manuscript pages in 12 fontand normal margins including references, not including tables/figures. Maximum numberof tables and figures is 10.
Case reports - no more than 20 double spaced manuscript pages in 12 font and normalmargins including references; not including tables/figures.Visual diagnosis - no more than 5 double spaced manuscript pages in 12 font and normalmargins including references; not including tables/figures. Visual Diagnosis submissionsare not case reports; focus on the images and why they are interesting or important.
Letters to editor/Correspondence; no more than 800 words including tables or figures,excluding references, in 12 font double spaced manuscript pages. These submissionsshould not be case reports; references are limited to a maximum of 2-3 citations includingthe article being referenced.REVIEW AND PRODUCTION PROCESS
Manuscripts are examined by the Editor, the Associate Editor, a statistical editor ifneeded, and at least two reviewers including the Section Editor. Decisions of the Editorare final. The authors will remain anonymous to the reviewers. All material accepted forpublication is subject to copyediting. Authors will receive page proofs of their articlebefore publication, and should answer all queries and carefully check all editorialchanges at this point. Authors are responsible for the scientific content of their articles.Offprints may be purchased using the order form that is sent with the page proofs.Questions concerning manuscript submission should be directed to:
Terrie Best, Editorial ManagerFor technical support during the submission process, please contact firstname.lastname@example.org.
THE JOURNAL OF EMERGENCY MEDICINE
University of California, San Diego, Medical Center
200 West Arbor Drive
San Diego, CA 92103-8676
Tel: (619) 294-3723