Guide for Authors

Contact and Manuscript Submission

G. Alexander Patterson, MD
Editor, The Annals of Thoracic Surgery
The Society of Thoracic Surgeons
633 N St. Clair Street, 23rd Floor
Chicago, IL 60611-3658
Tel: (312) 202-5982
FAX: (312) 268-5263
e-mail: theannals@sts.org
Manuscript submission: www.atseditorialoffice.org

Table of Contents

1. General Description of Content
2. Manuscript Submission
3. General Information for Formatting Manuscripts
4. Categories of Manuscripts and Word Limits
5. Order of Content Within Manuscripts
     Title Page
     Abstract
     Text
     Acknowledgments and Disclosures
     References
     Tables
     Figure Legends
     Illustrations
6. Protection of Human and Animal Subjects
7. Conditions for Publication Form
8. Miscellaneous

1. General Description of Content

The Annals of Thoracic Surgery publishes original articles on topics in thoracic and cardiovascular surgery, features such as case reports, "how to do it" articles, and image reports, as well as new technology evaluations, STS workforce reports, guidelines, review articles, articles on our surgical heritage, special reports, book reviews, invited editorials, correspondence, commentaries and four continuing medical education (CME) activities each month. The electronic issue posted at www.annalsthoracicsurgery.org is the journal of record.

2. Manuscript Submission

  • All manuscripts must be submitted at www.atseditorialoffice.org. Authors must be registered on the site to submit manuscripts online. Every submission, regardless of category, must include: a cover letter, indicating the category of article (see below); the complete manuscript, including title page, abstract, text, tables, acknowlegments, required disclosures (see below), references and illustrations.

  • Manuscripts submitted may not have been previously published in print or electronic format, and cannot be under consideration by another publication or medium.

  • A "Conditions for Publication Form," which includes disclosures of individual conflicts of interest; sources of funding; scientific responsibility; and freedom of investigation, must be signed by all authors. The signed Conditions for Publication Form should be sent by e-mail (theannals@sts.org) or fax (312-268-5263).

  • Written permission from the publisher (copyright holder) is required to reproduce any previously published table(s); illustrations(s) or photograph(s) in both print and electronic media. Written permission from any patients (masked or unmasked) appearing in photographs is also required.

3. General Information for Formatting Manuscripts

  • Prepare manuscripts in Microsoft Word using 11 point Arial or Times New Roman fonts. Do not submit your manuscript in PDF format, as it cannot be processed by the online manuscript tracking system. Manuscripts should be typed double-spaced throughout (including title page, abstract, text, references, tables, and legends) with one inch (2.5 cm) margins all around.

  • Arrange manuscript as follows: (1) title page, (2) abstract, (3) text, (4) acknowledgments, (5) disclosures if required, (6) references (do not use EndNotes), (7) tables and (8) figure legends. Number pages consecutively, beginning with the title page as page 1 and ending with the page of figure legends. Do not number manuscript lines. Do not embed tables in the body of the text; they should appear after the references. "Order of Content Within Manuscripts" is described below in Section 4.

  • The title page elements include name and degree information for all authors, and their institutional affiliations and roles, acknowledgments (if appropriate); funding statement, statements regarding conflicts and/or competing interest; and information on any prior or related publications, and prior abstract/poster presentation, as well as the contact information for the corresponding author.

  • Each figure should be uploaded according to the specifications in "illustrations" (Section 5) as an image file, separate from the manuscript file. The system will generate a single PDF for review purposes that includes your manuscript file and any image files.

  • American English spelling should be used throughout the manuscript, including within illustrations.

All New Technology papers require an Acknowlegement, which discloses funding resources and includes a freedom of investigation statement.

Case reports should not be combined with "reviews of the literature." References are limited to eight.

How to Do It articles should be a description of a useful surgical technique and contain descriptive, illustrative material describing the innovation.

Guidelines are usually, but not exclusively developed by the STS Workforce on Evidence Based Surgery. Guidelines, but not consensus documents or reviews, will have an Executive Summary that includes “levels of evidence” for recommendations after the list of author names in lieu of an abstract. The Executive Summary may be up to 1,000 words (which are included in the word count limit). The total word limit for guidelines is 6,500 words and the number of references should not exceed 80. Peer review is at the discretion of the editor. The final document must be endorsed by the STS Board of Directors.

Consensus documents originate from one or more self-appointed experts and require commercial funding to cover page costs. These documents do not require prior approval of the STS, but are peer reviewed. The format of the article or articles is that of a review article. Word limits are negotiable.

Reviews originate with authors and are peer reviewed. The total word limit is 6,500 words and the number of references should not exceed 80. The unstructured abstract is limited to 100 words (which are included in the word count). Reviews must have a Methods section that describes the sources (databases, prior publications, etc.) that were searched. Topics should be reasonably broad (as opposed to rare diseases) and preferably ones about which there is doubt or controversy regarding management. Authors should seek to integrate data learned from the review and not merely provide one line précis of prior publications.

Surgical Heritage articles are limited to 4,500 words and describe breakthrough achievements that created and directly led to new surgical therapy for thoracic diseases. These articles may or may not include biographical précis of the architects of the achievement. The category is designed to interest our entire readership and therefore does not include tributes; anecdotes of isolated procedures which were not further developed; or vignettes of interesting history or discovery. Memorials are limited to past presidents of the STS and are published as Surgical Heritage articles. Memorials are limited to 2,500 words and two photographs. Authors are chosen by the STS Board of Directors. Authors are asked to include contributions to the STS of the deceased during his or her ascent to office as well as achievements during and after leaving the presidency.

Correspondence (Letters to the Editor) and commentaries are limited to 500 words. Do not include tables and subtract 100 words for each illustration.

Table A

Manuscript_Structure


Table B

4.Categories_of_Manuscripts_and_Word_Limits


5. Order of Content Within Manuscripts (Items in order from front to back; pages must be numbered; double spacing is required)

  • Title Page (first page)

  • Title. The title is limited to 100 characters and spaces for original articles and up to 80 characters and spaces for all other categories of manuscripts. The title may not contain acronyms or abbreviations. All submissions, except commentaries, must have a title.

    Running Head. Supply a short title of 40 characters or less (including spaces).

    Authors. List all authors by first name, all initials, family name, and highest earned academic degree (eg, MD) or degrees (eg, MD, PhD). The Annals adheres to ICMJE guidelines for attibuting authorship.

    Institutions and Affiliations. List the name and full address of all institutions in which the described work was done. List departmental affiliations of each author after each institutional address. Connect authors to departments using numbered superscripts.

    Meeting Presentation. If the paper has been or is to be presented at the annual meeting of The Society of Thoracic Surgeons or the Southern Thoracic Surgical Association, or any other meeting, provide the name, location, and dates of the meeting.

    Keywords. Provide up to 5 keywords selected from the "Keyword List" which follows the Information for Authors in print and online to describe the manuscript. Do not use any keywords that are not on the list. Be sure to select the keywords from the list provided as part of the online submission process.

    Word Count. Provide the total word count of the entire manuscript including title page, abstract, text, acknowledgments, disclosures, tables, figure legends, and entire reference list. Do not omit any words or number sequences in the word count that will appear in the published document.

    Corresponding Author. Provide the name, exact postal address with zip or postal code, telephone number, fax number and e-mail address of the author to whom communications should be sent after publication. The corresponding author must have a graduate degree; accept responsibility for the integrity of the submitted work; and attest that no undisclosed authors contributed to the manuscript.

  • Abstract (second page)

  • Original articles. Provide a structured abstract, no longer than 250 words, divided into four sections: Background, Methods, Results, and Conclusions. These subject headings are not part of the following sentence, which must be a complete sentence. Avoid abbreviations and acronyms. Indicate the abstract word count below the abstract.

  • Text (third page, after title page and abstract and continuing up to "Acknowledgments")

  • Text should be organized as follows: Introduction, Patients and Methods (or Material and Methods), Results, and Comment.

    Cite references, illustrations, and tables in numeric order by order of mention in the text.

    Avoid abbreviations. Consult the American Medical Association Manual of Style, 10th edition, for recommended abbreviations. Define abbreviations at first appearance in the text. If 8 or more abbreviations or acronyms are used, provide a separate table of abbreviations and acronyms.

    Measurements and weights should be given in standard metric units.

    Follow the "Guidelines for Data Reporting and Nomenclature" published in The Annals of Thoracic Surgery (1988;46:260.1) for guidance on statistical nomenclature and data analysis. Statistical models and formulas used in the analysis of data should be stated in the last paragraph(s) of "Patients and Methods."

    Footnotes. Type footnotes at the bottom of the manuscript page on which they are cited.

    Suppliers. Credit suppliers of drugs, equipment, and other commercial material mentioned in the article within parentheses in text by providing the company name, city and state or city and country if outside the United States.

  • Acknowledgments and Disclosures

  • Grants, financial support and technical or other assistance are acknowledged at the end of the text before the references. All financial support for the project must be acknowledged and will be printed in the article. Conflict of interest disclosures are indicated on the "Conditions for Publication Form," which must be completed by all authors. This information will appear in a conflict box at the bottom of the first printed page of the article.

    A disclosure statement is required for all studies that received financial, property or intellectual aid from a commercial source for all categories of articles printed in The Annals. The disclosure statement must state the source(s) of all funds used to support the study or to perform an evaluation and whether or not property or tested technology was purchased, borrowed or donated to the study. In addition, the authors must state that they had full control of the design of the study, methods used, outcome parameters and results, analysis of data and production of the written report. These statements are mandatory for all articles, and conflicts of interest disclosures are published with the article. (See the "Conditions for Publication Form" for definitions of financial support and freedom of investigation. Note that undisclosed authors must be identified on the "Conditions for Publication Form.")

  • References

  • Identify references in the text using Arabic numerals in brackets on the line (do not use superscripts or EndNotes). Do not cite personal communications, manuscripts in preparation, or other unpublished data as references.

    Type references double-spaced after text or acknowledgments beginning on a separate sheet. Number consecutively in the order in which they appear in the text. The references must not be linked to the manuscript with EndNotes because that formatting is not compatible with automated publication production processes.

    Journal references should provide inclusive page numbers; book references should cite specific page numbers.

    Authors are solely responsible for accuracy, completeness and non-duplication of references and for the correct spelling of names of all authors.

    Journal abbreviations should conform to those used in Index Medicus. The style and punctuation of the references should follow the formats outlined in the examples below:

    Journal Article
    8. McKhann GM, Selnes OA, Grega MA, Bailey MM, Baumgartner WA, Zeger SL. Subjective memory symptoms in surgical and nonsurgical coronary artery patients: 6-year follow-up. Ann Thorac Surg 2009;87:27.35.
    (List all authors if 6 or fewer; otherwise list first 3 and add "et al.")

    Chapter in Book
    12. Vinten-Johansen J, Zhao Z-Q, Guyton RA. Cardiac surgical physiology. In: Cohn LH, Edmunds LH Jr, eds. Cardiac Surgery in the Adult. 2nd ed. New York, NY: McGraw-Hill; 2003:53.84.

    Website/Webpage
    3. 1996 NRC Guide for the Care and Use of Laboratory Animals. Available at http://www.nap.edu/readingroom/books/labrats/contents.html. Accessed November 9, 2011.

  • Tables

  • For best results, Tables should be created using the Table tool in a Word document. Limit one table per page. Each table should be numbered (Arabic) and have a title above. Legends and explanatory notes should be placed below the table. Abbreviations used in the table follow the legend in alphabetic order. Lower case letter superscripts beginning with "a" and following in alphabetic order are used for notations regarding statistics. Exact p values must be used, even if they are non-significant (ie, do not list NS for any values). Tables should be self-explanatory, and tabulated data should not be duplicated in the text or illustrations. Tables must be submitted as part of the text file and not as illustrations.

  • Figure Legends

  • Figure legends should be numbered (Arabic) and typed double-spaced in order of appearance beginning on a separate sheet. Identify (in alphabetical order) all abbreviations appearing in the illustrations at the end of each legend. Give the type of stain and magnification power for all photomicrographs.

    Cite the source of previously published (print or electronic) material in the legend and indicate permission to republish has been obtained. Proof of permission must be e-mailed (theannals@sts.org) or faxed (312-268-5263) once the manuscript is submitted online.

  • Illustrations

  • Images or figures are submitted online as one or more separate files that may contain no more than 4 images. Within each file containing images, use the figure number (eg, Figure 1A) as the image filename. The system accepts image files formatted in TIFF and EPS. Powerpoint (.ppt) files are also accepted, but you must use a separate Powerpoint image file for each Powerpoint figure. Images should have a minimum resolution of 300 dpi. Images should be tightly cropped. Please obtain technical help if you are unfamiliar with image files. The Annals editorial staff (312-202-5982) is available during business hours 9am-5pm, Central time U.S., Monday through Friday, to help answer questions.

    Illustrations may not be separately copyrighted or have a copyright logo. Illustrations may have a discrete signature of the artist if permitted by the payer of the illustrative work. As a condition for publication copyright for all art is ceded to The Society of Thoracic Surgeons.

    Symbols, letters, numbers and contrasting fills must be distinct, easily distinguished and clearly legible when the illustration is reduced in size. Most illustrations will be reproduced at a width of one column (8.25 cm; 3-1/4 inches). The lettering on artwork should be no smaller than 8.5 point font for normal text. Smaller lettering will not be legible. Black, white, and widely crosshatched bars are preferable; do not use stippling, gray fill or thin lines.

    Written permission for publication from any patients (masked or unmasked) appearing in photographs must be obtained by the authors and must be e-mailed (theannals@sts.org) or faxed (312-268-5263) once the manuscript is submitted online.

    Color illustrations. Color illustrations do not incur a color surcharge and are usually preferable over black and white illustrations. All photomicrographs must be submitted in color.

    Original illustrations. If your manuscript is accepted for publication and the electronic art you have submitted online is not acceptable for reproduction purposes, staff may notify you to send a set of original illustrations. These illustrations will not be returned.

6. Protection of Human and Animal Subjects

Human Investigation

Institutional Review Board (IRB) or Ethics Committee (EC) or a comparable group must approve all articles that contain information about human subjects. The local IRB also decides whether or not patient consent is required or waived. The IRB or EC, not the author, makes review decisions for every study involving human subjects or information about human subjects. The investigator should retain and not submit the decision letter granting IRB approval. Study approval and patient consent or waiver of the need for consent must be stated in the first paragraph under the Patients and Methods section.

Humane Animal Care

When animals are used as subjects, institutional approval of the protocol is necessary and authors should include a statement in the Methods indicating that investigators complied with the 1996 "Guide for the Care and Use of Laboratory Animals" (http://www.nap.edu/readingroom/books/labrats/contents.html), recommended by the U.S. National Institutes of Health, or with equivalent guidelines administered by the author's governmental regulatory body. When no formal ethics review process is available, authors must state that humane care was provided in animal experiments, in accordance with either of the above guidelines.

7. Conditions for Publication Form

The Society of Thoracic Surgeons and The Annals require all authors to adhere to the highest ethical standards of our profession. Ethical breaches include scientific misconduct (falsification or fabrication), plagiarism and redundant publication and are described more fully in Ann Thorac Surg 1999;68:1; Ann Thorac Surg 2007;84:717-9; and Ann Thorac Surg 2012;93-1.

Before publication of an accepted manuscript each author is required to certify by signing the Conditions for Publication Form that he or she has participated sufficiently in the work to take responsibility for a meaningful share of the content of the manuscript, as described more specifically in the preamble of the form. The Conditions for Publication Form also covers conflicts of interest, freedom of investigation, exclusive publication, undisclosed authorship, and copyright transfer.

8. Miscellaneous

NIH Initiative

The United States National Institutes of Health (NIH) requires that all investigators funded by the NIH submit or have submitted for them an electronic version of their final, peer-reviewed manuscripts upon acceptance for publication. The electronic manuscript is sent to the National Library of Medicine's PubMed Central (http://www.ncbi.nlm.nih.gov/pmc), where it is made publicly available no later than 12 months after the official date of publication (http://publicaccess.nih.gov).

Randomized Controlled Trials

The Annals of Thoracic Surgery endorses the CONSORT Statement regarding randomized controlled trials (http://www.consort-statement.org) and recommends that investigators who plan to publish their work in The Annals review the CONSORT E-Flowchart and Checklist (available at http://www.consort-statement.org/consort-statement/overview0/) before enrollment of subjects begins. Randomized controlled trials should be free of bias and of misleading information due to, for example, insufficient numbers of subjects and failure to define primary and secondary endpoints. The Checklist succinctly and comprehensively defines the attributes of a well-designed and reported randomized controlled trial. Authors who submit reports of randomized controlled trials to The Annals should also submit a completed CONSORT Flowchart and Checklist, leaving blank the page number of any item that wasn't done as part of the study; no study is expected to have addressed all the items on the checklist. These documents are intended to be used for review purposes only, and will not be published.

Registration of Clinical Trials

The Annals of Thoracic Surgery supports mandatory registration of all publicly or commercially funded clinical trials, including Phase I and II trials, as a condition for publication. Information regarding requirements for registration of a clinical trial may be found at http://www.icmje.org/#clin_trials. Information for registering a clinical trial is available at http://clinicaltrials.gov. The trial registration number should appear at the end of the abstract.

Archiving Policy for Submissions in Online Manuscript Tracking System

Unpublished manuscripts are deleted from the online system 6 months after the final decision is rendered. Manuscripts of published articles will be deleted 12 months after acceptance.

Required information to be e-mailed (theannals@sts.org) or faxed (312-268-5263) to The Annals staff:

  • The "Conditions for Publication Form" signed by all authors with appropriate boxes checked.

  • Written permission from the publisher to reproduce previously published illustrations or tables, if applicable.

  • Written permission from any patients (masked or unmasked) appearing in photographs, if applicable.

Click here for a PDF of the keyword list.

Updated August 2015