Guide for Authors

  • All journal information and instructions compiled in one document (PDF) in just one mouse-click Author information pack

    BEFORE YOU BEGIN
    • Ethics in publishing
    • Conflict of interest
    • Submission declaration
    • Copyright
    • Role of the funding source
    • Funding body agreements and policies
    • Open access
    • Language (usage and editing services)
    • Submission
    PREPARATION
    • Use of word processing software
    • Essential title page information
    • Graphical abstract
    • Highlights
    • Artwork
    • Tables
    • References
    • Submission checklist
    AFTER ACCEPTANCE
    • Use of the Digital Object Identifier
    • Proofs
    AUTHOR INQUIRIES


    The editors of The American Journal of Medicine® welcome concise articles devoted to internal medicine and its specialties. Articles must be contributed solely to The American Journal of Medicine® and they become the property of the publisher. Statements contained therein are the responsibility of the author(s). The publisher reserves copyright and renewal on all published material, and such material may not be reproduced in any form without the written permission of the publisher.

    Submission Guidelines at a Glance

    Manuscript Submission Checklist

    • In the cover letter and on the title page, indicate the type of manuscript you are submitting: Clinical Research Study, Review, Updates in Office Management, Images in Dermatology, Images in Radiology, Diagnostic Dilemma, ECG Image of the Month, Brief Observation, Clinical Communication to the Editor, Letter to the Editor, Editorial, Commentary, Medical Humanities, Physical Findings, Clinical Effectiveness, or AAIM Perspectives. Suggestions for potential reviewers are welcome. Case reports focusing on one patient should be submitted as Clinical Communications to the Editor. Research studies that involve fewer than 100 subjects should be submitted as Brief Observations. The editors reserve the right to change the article type. Please refer to the specific word limits, formatting guidelines and instructions for each article type before submission.

    Address manuscripts to Joseph S. Alpert, MD, Editor-in-Chief, The American Journal of Medicine, 1840 East River Road, Suite 120, Tucson, Arizona 85718. All submissions should be formatted for US letter (8.5 X 11 inches). All manuscripts must be submitted through the Journal's online submission and review system at http://www.ees.elsevier.com/ajm.



    • Accepted manuscripts may be published in the print version of The American Journal of Medicine or in AJM Online. Abstracts for the online version of AJM will be printed in the Journal, but the full text will appear online with the other articles from that issue. Online articles are fully searchable through Science Direct, and other services.

    • A cover letter, signed by the first author and corresponding author, should accompany the manuscript. It should include the name, mailing address, telephone and FAX numbers, and email address of the corresponding author.

    Ethics in publishing

    For information on ethics in publishing and ethical guidelines for journal publication see http://www.elsevier.com/publishingethics and http://www.elsevier.com/journal-authors/ethics.

    Potential conflicts of interest for all authors should be discussed in a separate document. An electronic cover letter from the corresponding author is acceptable. Authors of research articles should disclose any affiliation with any organization with a financial interest, direct or indirect, in the subject matter or materials discussed in the manuscript (eg, consultancies, employment, expert testimony, honoraria, retainers, stock) that may affect the conduct or reporting of the work submitted. If uncertain as to what might be considered a potential conflict of interest, authors should err on the side of full disclosure. Because reviews and editorials are based on selection and interpretation of the literature, the Journal expects that authors of such articles will not have any financial interest in a company (or its competitor) that makes a product discussed in the article. Information about potential conflict of interest will be made available to reviewers and will be published with the manuscript at the discretion of the editors.

    Conflict of interest

    All authors must disclose any financial and personal relationships with other people or organizations that could inappropriately influence (bias) their work. Examples of potential conflicts of interest include employment, consultancies, stock ownership, honoraria, paid expert testimony, patent applications/registrations, and grants or other funding. See also http://www.elsevier.com/conflictsofinterest. Further information and an example of a Conflict of Interest form can be found at: http://help.elsevier.com/app/answers/detail/a_id/286/p/7923.

    Submission declaration

    Submission of an article implies that the work described has not been published previously (except in the form of an abstract or as part of a published lecture or academic thesis or as an electronic preprint, see http://www.elsevier.com/postingpolicy), that it is not under consideration for publication elsewhere, that its publication is approved by all authors and tacitly or explicitly by the responsible authorities where the work was carried out, and that, if accepted, it will not be published elsewhere including electronically in the same form, in English or in any other language, without the written consent of the publisher.

    • The cover letter must attest that the manuscript represents original work and that it is not under consideration for publication elsewhere. The cover letter should also state that all authors meet the criteria for authorship and that the authors will sign a statement attesting authorship, disclosing all potential conflicts of interest, and releasing the copyright should the manuscript be accepted for publication.

    • Each author must have participated in the writing of the manuscript, and have seen and approved the submitted version. Further, each author should have been involved in the conception and design of the study, or the analysis of the data.

    • Potential authors who have questions about these issues should contact the editorial office at editors@amjmed.org.

    • All correspondence between the Journal's editorial office and the authors will be sent to the corresponding author only.

    Copyright

    This journal offers authors a choice in publishing their research: Open Access and Subscription.

    For Subscription articles
    Upon acceptance of an article, authors will be asked to complete a Journal Publishing Agreement (for more information on this and copyright, see http://www.elsevier.com/copyright). An email will be sent to the corresponding author confirming receipt of the manuscript together with a Journal Publishing Agreement form or a link to the online version of this agreement.
    Subscribers may reproduce tables of contents or prepare lists of articles including abstracts for internal circulation within their institutions. Permission of the publisher is required for resale or distribution outside the institution and for all other derivative works, including compilations and translations (please consult http://www.elsevier.com/permissions). If excerpts from other copyrighted works are included, the author(s) must obtain written permission from the copyright owners and credit the source(s) in the article. Elsevier has preprinted forms for use by authors in these cases: please consult http://www.elsevier.com/permissions.

    For Open Access articles
    Upon acceptance of an article, authors will be asked to complete an Exclusive License Agreement (for more information see http://www.elsevier.com/OAauthoragreement). Permitted reuse of open access articles is determined by the author's choice of user license (see http://www.elsevier.com/openaccesslicenses).

    Retained author rights
    As an author you (or your employer or institution) retain certain rights. For more information on author rights for:
    subscription articles please see http://www.elsevier.com/journal-authors/author-rights-and-responsibilities;
    for open access articles please see http://www.elsevier.com/OAauthoragreement.

    Role of the funding source

    Please identify who provided financial support for the conduct of the research and/or preparation of the article, and briefly describe the role of the sponsor(s), if any, in study design; in the collection, analysis, and interpretation of data; in writing the report; and in the decision to submit the article for publication. If the funding source(s) had no such involvement then this should be stated. Please see http://www.elsevier.com/funding.

    Funding body agreements and policies

    Elsevier has established agreements and developed policies to allow authors whose articles appear in journals published by Elsevier to comply with potential manuscript archiving requirements as specified as conditions of their grant awards. To learn more about existing agreements and policies please visit http://www.elsevier.com/fundingbodies.

    Open access

    This journal offers authors a choice in publishing their research:

    Open access
    • Articles are freely available to both subscribers and the wider public with permitted reuse
    • An open access publication fee is payable by authors or their research funder
    Subscription
    • Articles are made available to subscribers as well as developing countries and patient groups through our access programs (http://www.elsevier.com/access)
    • No open access publication fee

    All articles published open access will be immediately and permanently free for everyone to read and download. Permitted reuse is defined by your choice of one of the following Creative Commons user licenses:
    Creative Commons Attribution-NonCommercial-ShareAlike (CC BY-NC-SA): for non-commercial purposes, lets others distribute and copy the article, to create extracts, abstracts and other revised versions, adaptations or derivative works of or from an article (such as a translation), to include in a collective work (such as an anthology), to text and data mine the article, as long as they credit the author(s), do not represent the author as endorsing their adaptation of the article, do not modify the article in such a way as to damage the author's honor or reputation, and license their new adaptations or creations under identical terms (CC BY-NC-SA).
    Creative Commons Attribution-NonCommercial-NoDerivs (CC BY-NC-ND): for non-commercial purposes, lets others distribute and copy the article, and to include in a collective work (such as an anthology), as long as they credit the author(s) and provided they do not alter or modify the article.

    Elsevier has established agreements with funding bodies, http://www.elsevier.com/fundingbodies. This ensures authors can comply with funding body open access requirements, including specific user licenses, such as CC BY. Some authors may also be reimbursed for associated publication fees. If you need to comply with your funding body policy, you can apply for the CC BY license after your manuscript is accepted for publication.

    To provide open access, this journal has a publication fee which needs to be met by the authors or their research funders for each article published open access.
    Your publication choice will have no effect on the peer review process or acceptance of submitted articles.

    The open access publication fee for this journal is $3000, excluding taxes. Learn more about Elsevier's pricing policy: http://www.elsevier.com/openaccesspricing.

    Language (usage and editing services)

    Submit your manuscript in English. Authors who feel their English language manuscript may require editing to eliminate possible grammatical or spelling errors and to conform to correct scientific English may wish to use the English Language Editing service available from Elsevier's WebShop http://webshop.elsevier.com/languageediting/ or visit our customer support site http://support.elsevier.com for more information.

    Submission

    Submission to this journal proceeds totally online, and you will be guided stepwise through the creation and uploading of your files. The system automatically converts source files to a single PDF file of the article, which is used in the peer-review process. Please note that even though manuscript source files are converted to PDF files at submission for the review process, these source files are needed for further processing after acceptance. All correspondence, including notification of the Editor's decision and requests for revision, takes place by email, eliminating the need for a paper trail.

    Submit your article
    Please submit your article via http://www.ees.elsevier.com/ajm.



    TEXT

    • Use the Style Guide of the American Medical Association as a reference.

    • Limit use of acronyms or abbreviations to those that are generally accepted (eg, DNA, MRI, STD, HIV, units of measure.

    • Measurements of length, height, weight, and volume should be reported in metric units (meter, kilogram, liter) or their decimal multiples. Temperatures should be given in degrees Celsius. Blood pressures should be given in millimeters of mercury.

    • Cite in numerical order every reference, figure, and table. (Order of mention in the text determines the number given to each.)

    • Acknowledgments, including grant support, should be placed at the end of the text.

    • Include the manuscript number on all revisions and include it in all correspondence.

    AudioSlides
    The journal encourages authors to create an AudioSlides presentation with their published article. AudioSlides are brief, webinar-style presentations that are shown next to the online article on ScienceDirect. This gives authors the opportunity to summarize their research in their own words and to help readers understand what the paper is about. More information and examples are available at http://www.elsevier.com/audioslides. Authors of this journal will automatically receive an invitation email to create an AudioSlides presentation after acceptance of their paper.

    Use of word processing software

    It is important that the file be saved in the native format of the word processor used. The text should be in single-column format. Keep the layout of the text as simple as possible. Most formatting codes will be removed and replaced on processing the article. In particular, do not use the word processor's options to justify text or to hyphenate words. However, do use bold face, italics, subscripts, superscripts etc. When preparing tables, if you are using a table grid, use only one grid for each individual table and not a grid for each row. If no grid is used, use tabs, not spaces, to align columns. The electronic text should be prepared in a way very similar to that of conventional manuscripts (see also the Guide to Publishing with Elsevier: http://www.elsevier.com/guidepublication). Note that source files of figures, tables and text graphics will be required whether or not you embed your figures in the text. See also the section on Electronic artwork.
    To avoid unnecessary errors you are strongly advised to use the word processor's spell-check and grammar-check functions.

    Essential title page information

    Title. Concise and informative. Titles are often used in information-retrieval systems. Avoid abbreviations and formulae where possible.
    Author names and affiliations. Where the family name may be ambiguous (e.g., a double name), please indicate correct presentation clearly. Present the authors' affiliation addresses (where the actual work was done) below the names. Indicate all affiliations with a lower-case superscript letter immediately after the author's name and in front of the appropriate address. Provide the full postal address of each affiliation, including the country name and, if available, the email address of each author.
    Corresponding author. Clearly indicate who will handle correspondence at all stages of review and publication as well as post-publication. Ensure that phone numbers (with country and area code) are provided in addition to the email address and the complete postal address. Contact details must be kept up to date by the corresponding author.
    Present/permanent address. If an author has moved since the work described in the article was done, or was visiting at the time, a "Present address" (or "Permanent address") may be indicated as a footnote to that author's name. The address at which the author actually did the work must be retained as the main, affiliation address. Superscript Arabic numerals are used for such footnotes.

    Graphical abstract

    A graphical abstract may also be provided at the author’s discretion. A graphical abstract summarizes the contents of the article in a concise, pictorial form designed to capture the attention of a wide readership online. The image should clearly represent the work described in the article and should be submitted as a separate file in the online submission system. Image size: Please provide an image with a minimum of 531 × 1328 pixels (h × w) or proportionally more. The image should be readable at a size of 5 × 13 cm using a regular screen resolution of 96 dpi. Preferred file types: TIFF, EPS, PDF or MS Office files. See http://www.elsevier.com/graphicalabstracts for examples. Authors can make use of Elsevier's Illustration and Enhancement service to ensure the best presentation of their images also in accordance with all technical requirements: http://webshop.elsevier.com/illustrationservices/ImagePolishing/gap/requestForm.cfm.

    Highlights

    Authors of all AJM articles are asked to provide research highlights -- 3 to 5 bullet points that convey the core findings of the article, which will be published in addition to the article abstract. Please use 'Highlights' in the file name. The maximum number of characters per bullet point is 85 characters, including spaces. See http://www.elsevier.com/highlights for examples.

    Artwork

    Electronic artwork
    General points
    • Make sure you use uniform lettering and sizing of your original artwork.
    • Embed the fonts used if the application provides that option.
    • Aim to use the following fonts in your illustrations: Arial, Courier, Times New Roman, Symbol, or fonts that look similar.
    • Number the illustrations according to their sequence in the text.
    • Use a logical naming convention for your artwork files.
    • Provide captions to illustrations separately.
    • Size the illustrations close to the desired dimensions of the printed version.
    • Submit each illustration as a separate file.
    A detailed guide on electronic artwork is available on our website:
    http://www.elsevier.com/artworkinstructions
    You are urged to visit this site; some excerpts from the detailed information are given here.
    Formats
    If your electronic artwork is created in a Microsoft Office application (Word, PowerPoint, Excel) then please supply "as is" in the native document format.
    Regardless of the application used other than Microsoft Office, when your electronic artwork is finalized, please "save as" or convert the images to one of the following formats (note the resolution requirements for line drawings, halftones, and line/halftone combinations given below):
    EPS (or PDF): Vector drawings, embed all used fonts.
    TIFF (or JPEG): Color or grayscale photographs (halftones), keep to a minimum of 300 dpi.
    TIFF (or JPEG): Bitmapped (pure black & white pixels) line drawings, keep to a minimum of 1000 dpi.
    TIFF (or JPEG): Combinations bitmapped line/half-tone (color or grayscale), keep to a minimum of 500 dpi.
    Please do not:
    • Supply files that are optimized for screen use (e.g., GIF, BMP, PICT, WPG); these typically have a low number of pixels and limited set of colors;
    • Supply files that are too low in resolution;
    • Submit graphics that are disproportionately large for the content.

    Figures and Figure Legends

    • All figures should be submitted electronically through the online submission system.
    • Photographs should be TIFF files of 300 dpi or greater. High-quality JPG files are also acceptable.
    • Please note that artwork of published articles will not be returned.
    • Use black ink for all charts (line drawings). Make decimals, broken lines, etc., strong enough for reproduction.
    • All lettering should be of approximately equal size.
    • Use arrows to designate special features.
    • Titles should be included in the figure legend, not in the figure.
    • Number figures in the order in which they are mentioned in the text, using Arabic numerals (Figure 1, Figure 2, etc.).
    • At the end of each legend, identify all abbreviations used in the figure.
    • Indicate staining method and magnification for all photomicrographs.
    • If figure legends are submitted separately from the figures, they should be listed in order on a single page.
    • Submit written permission from the publisher and author to reproduce any previously published figures.
    • If photographs of people are used, either the subject(s) must not be identifiable or the figures must be accompanied by written permission to use the photograph.

    Tables

    Number tables consecutively in accordance with their appearance in the text. Place footnotes to tables below the table body and indicate them with superscript lowercase letters. Avoid vertical rules. Be sparing in the use of tables and ensure that the data presented in tables do not duplicate results described elsewhere in the article.

    • Start each table at the top of a new page.
    • Give each table a title. Number tables using Arabic numerals (Table 1, Table 2, etc.) in the order in which they are mentioned in the text.
    • Provide a footnote to each table, identifying all abbreviations used.

    References

    • Number in order of mention.
    • Provide complete concluding page numbers for all journal references and specific page numbers for all book references. Indicate all abstracts and letters.
    • Follow general arrangement, abbreviations, and punctuation as given in Uniform Requirements for Manuscripts Submitted to Biomedical Journals. For periodicals, follow Index Medicus, listing all authors when four or fewer; when five or more, list only first three and add et al.
    • Personal communications are discouraged. If included, they must be noted parenthetically in the text, dated by month and year, and accompanied by a written acknowledgment.
    • No periods are used after authors' initials.

    Reference links
    Increased discoverability of research and high-quality peer review are ensured by online links to the sources cited. In order to allow us to create links to abstracting and indexing services, such as Scopus, CrossRef and PubMed, please ensure that data provided in the references are correct. Please note that incorrect surnames, journal/book titles, publication year and pagination may prevent link creation. When copying references, please be careful as they may already contain errors. Use of the DOI is encouraged.

    Web references
    As a minimum, provide the full URL and the date when the reference was last accessed. Provide any further information, such as DOI, author names, dates, reference to a source publication, etc., if known. Web references can be listed separately (e.g., after the reference list) under a different heading if desired, or can be included in the reference list.

    References in a special issue
    Please ensure that the words "this issue" are added to any references in the list (and any citations in the text) to other articles in the same Special Issue.

    Reference style

    Submission checklist

    Prior to sending your manuscript to the journal for review, please
    ensure that:
    One author has been designated as the corresponding author with contact details provided:
    • Email address
    • Full postal address
    • Phone numbers
    All necessary files have been uploaded, and contain:
    • Keywords
    • All figure captions
    • All tables (including title, description, footnotes)
    Further considerations
    • The manuscript has been spell-checked and grammar-checked.
    • References are in the correct format for this journal.
    • All references mentioned in the reference list are cited in the text, and vice versa.
    • Permission has been obtained for use of copyrighted material from other sources (including the Web).
    • Color figures are clearly marked as being intended for color reproduction on the Web (free of charge) and in print, or to be reproduced in color on the Web (free of charge) and in black-and-white in print.
    • If only color on the Web is required, black-and-white versions of the figures are also supplied for printing purposes.
    For any further information please visit our customer support site at http://support.elsevier.com.

    Use of the Digital Object Identifier

    The Digital Object Identifier (DOI) may be used to cite and link to electronic documents. The DOI is a unique alpha-numeric character string assigned to a document by the publisher upon the initial electronic publication. The assigned DOI never changes and is therefore an ideal medium for citing documents, particularly articles in press because they have not yet received their full bibliographic information. Here is an example of a correctly given DOI:
    http://dx.doi.org/10.1016/j.physletb.2010.09.059

    Proofs

    One set of page proofs (as PDF files) will be sent by email to the corresponding author (if we do not have an email address then paper proofs will be sent by post) or, a link will be provided in the email so the author can download the files. The PDF proofs can be annotated, for which you will need to download Adobe Reader version 7 (or higher), available free from http://get.adobe.com/reader. Instructions on how to annotate PDF files will accompany the proofs (also given online). The exact system requirements are given at the Adobe site: http://www.adobe.com/products/reader/tech-specs.html.
    If you do not wish to use the PDF annotations function, you may list the corrections (including replies to the query form) and return them to Elsevier in an email. Please list your corrections quoting line number. If this is not possible, then mark the corrections and any other comments (including replies to the query form) on a printout of your proof and return by fax or post, or scan the pages and return them by email. Please use this proof only to check the typesetting, editing, completeness and correctness of the text, tables and figures. Significant changes to the article as accepted for publication will be considered at this stage only with permission from the Editor. We will do everything possible to get your article published quickly and accurately – please let us have all your corrections within 48 hours. It is important to ensure that all corrections are sent back to us in one communication: please check carefully before replying, as inclusion of any subsequent corrections cannot be guaranteed. Proofreading is solely your responsibility. Note that Elsevier may proceed with the publication of your article if no response is received.

    Rapid Review
    The editors will try to make a preliminary decision concerning the potential suitability of a manuscript for the Journal within a few days, and to obtain peer review expeditiously. Electronic submission of manuscripts facilitate this process.



    You can track your submitted article at http://help.elsevier.com/app/answers/detail/a_id/89/p/8045/. You can track your accepted article at http://www.elsevier.com/trackarticle. You are also welcome to contact Customer Support via http://support.elsevier.com.

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