Guide for Authors

  • SUBMITTING THE MANUSCRIPT

    Manuscripts must be submitted through the Seminars in Arthritis and Rheumatism online submission and review web site ( http://ees.elsevier.com/sar/ ). Once the submission files are uploaded, the system automatically generates an electronic (PDF) proof that is then used for reviewing. All correspondence, including the Editor's decision and request for revisions, will be by e-mail.

    Authors may send queries concerning the submission process, manuscript status, or journal procedures to the journal's Editorial Office:

    David Newcombe
    Managing Editor
    Seminars in Arthritis and Rheumatism
    20 North Street-Unit 1
    Plymouth, MA 02360
    Tel. 508-732-6767 x11
    Fax. 508-732-6766
    Email. arthandrheum@stellarmed.com

    Every submission must include an accompanying cover letter which states that the manuscript, or parts of it, have not been and will not be submitted elsewhere for publication. Also, the authors should mention if they have any closely related papers or manuscripts that have been submitted or published elsewhere.

    All listed authors must complete and submit the ICJME's standardized disclosure form, which can be found at http://www.icmje.org/coi_disclosure.pdf
    If uncertain as to what might be considered a potential conflict of interest, authors should err on the side of full disclosure. Verification of participation of those in the acknowledgment may be requested by the editorial office. Also, written permission must be obtained from all persons named in the acknowledgment

    Authors are highly encouraged to include a list of three or more potential reviewers for their manuscript, with complete contact information, as well as a list of individuals they would not like to be asked as reviewers because of potential conflicts or relationships.

    The order of entry is as follows: Article title, selection of article type, entering authors with their degree and affiliation, entering a structured abstract, entering at least 4 keywords, selecting document classifications (this helps in selecting reviewers), entering comments (this includes the cover letter and suggested reviewers), and attach files. The attached files should include the following: manuscript, table(s), figure(s), response to reviews (revised manuscripts only), and the ICJME's standardized author disclosure form for each listed author. Files should be labelled with appropriate and descriptive file names (e.g., SmithText.doc, Fig1, Table3.doc). Upload text, tables and graphics as separate files. Do not import figures or tables into the text document and do not upload your text as a PDF.

    Authors submitting a manuscript do so with the understanding that if it is accepted for publication, copyright in the article, including the right to reproduce the article to all forms and media, shall be assigned exclusively to the Publisher. The Publisher will not refuse any reasonable request by the author for permission to reproduce any of his or her contributions to the journal.

    Authors are responsible for providing a manuscript written in clear English. Delay, or even rejection, may result when papers are poorly written and in need of extensive editing. Authors whose primary language is not English are strongly encouraged to have their manuscript reviewed by an individual or organization competent in medical scientific English, where English is the primary language.

    ARTICLE TYPES

    Seminars in Arthritis and Rheumatism publishes the following types of articles:

    1) Systematic Reviews and Meta-Analyses
    Review articles come in many forms and "Systematic Reviews" are preferred wherever possible and appropriate. The articles should be critical, in-depth literature-based reviews that include the author's perspective. The reviews should not merely be catalogs of the literature, instead they should provide the expert's perspective. Reviews must include a statement of literature search that explains the search methodology used along with the author's criteria for including/excluding articles; Seminars encourages authors to follow the PRISMA statement (http://www.prisma-statement.org). If appropriate, the literature can be summarized using either a 'best evidence' qualitative technique or with a formal meta-analysis.

    2) Extended Reviews of Basic Science
    These articles should be critical, in-depth literature-based reviews that include the author's perspective. As above, the review must include a statement of literature search that explains the search methodology used along with the author's criteria for including/excluding articles.

    3) Observational Epidemiologic Studies
    Manuscripts presenting results of observational epidemiologic studies should conform with the recommendations of the STROBE initiative (http://www.strobe-statement.org/index.html). It is recommended that a completed checklist be submitted along with the manuscript.

    4) Original Clinical Research Studies Including Clinical Trials
    These articles must include a structured abstract along with an organized manuscript including a section for methods, results, discussion and conclusion. Clinical research articles should provide sufficient information for the reader to understand the context, methods, patient population, data analysis, results and conclusions of the authors. In addition, each clinical research study must be submitted with a statement of clinical significance that describes what was already known before the study was performed and what was learned from this study. All clinical trials submitted for publication should follow the CONSORT guidelines and include a completed CONSORT flow chart as a manuscript figure (see http://www.consort-statement.org) and the CONSORT checklist should be submitted along with the manuscript.

    5) Case Series and Case Reports
    These articles should provide sufficient detail on the clinical features of the case(s) along with the description of a structured literature review and complete synthesis of the existing literature relevant to the case(s). These types of manuscripts submitted by postdoctoral fellows in rheumatology training programs will be given special attention by the Editor and Associate Editors. Such affiliation of the first author should be explicitly stated in the cover letter and a separate letter of support from the training program director should be included with the submission.

    6) Letters to the Editor
    Letters to the Editor should limit content to commentaries on articles previously published by Seminars in Arthritis and Rheumatism. Letters should be double space and a maximum of 2 pages (500 words). Letters to the editor will be published online only, except in extraordinary circumstances.

    In addition to regular submissions, Seminars in Arthritis and Rheumatism will also consider publishing symposia that address special subjects or new developments in rheumatic disease as supplements to the regular issues. Organizers of symposia are encouraged to contact the editor as early as possible, and should provide a draft of the program. All manuscripts submitted to Seminars in Arthritis and Rheumatism must undergo review.

    MANUSCRIPT FORMAT

    Manuscript format should comply with the International Committee of Medical Journal Editors' "Uniform requirements for Manuscripts Submitted to Biomedical Journals" (N Engl J Med 1997:336:309-15) except where otherwise specifically indicated herein.

    In all matters of style, please consult the Manual of Style (ed 8) published by the American Medical Association. Number each page sequentially, including the abstract, text, references, figure legends and tables starting with the title page as the first page.

    The title page should contain (1) title of the contribution; (2) first name, middle initial, and last name of each author, with highest academic degree(s) (3) title and affiliated institution of each of the authors; (4) department(s) and institution(s) to which the work should be attributed (5) source(s) of support in the form of grants, equipment, or drugs; (6) name, address, telephone number, FAX and e-mail of the corresponding author; (7) name and address for reprint requests. This information will be published with the manuscript unless requested otherwise.

    All manuscripts require the following: an ABSTRACT, INTRODUCTION, METHODS, RESULTS, DISCUSSION, CONCLUSION, ACKNOWLEDGEMENTS, REFERENCES, ROLE OF THE FUNDING SOURCE, and COMPETING INTERESTS. Begin each section of the manuscript with the appropriate title. The abstract should be of no more than 250 words that shall be structured as per the guidelines published in the Journal of the American Medical Association (JAMA) 2004;291:125-9. In this regard, the ABSTRACT should be placed into sections, at least including the following: (1) Objectives; (2) Methods -- if clinical to include setting, selection of patients, details on the intervention, outcome measures, etc.; if a literature review is included, details on the search methodology, if laboratory research to include details on methods; (3) Results; and (4) Conclusions.

    Please note: All sources of funding should be declared in the Role of the Funding Source section. Authors should declare the role of study sponsors, if any, in the study design, collection, analysis and interpretation of data; in the writing of the manuscript; and in the decision to submit the manuscript for publication. If the study sponsors had no such involvement, the authors should state this. In the Competing Interests section, every author must disclose any financial and personal relationships with other people or organizations that could potentially and inappropriately influence (bias) their work and conclusions. Examples of potential conflicts of interest include employment, consultancies, stock ownership, honoraria, paid expert testimony, patent applications/registrations, and research grants or other funding. The existence of competing interests is common and often inevitable. Competing interests are not inherently unethical, but not declaring them is.

    It is requested that classification criteria be reported on patients, where relevant, by a brief description of the clinical features of patients, and by reference to the criteria used.

    While authors should avoid unfamiliar abbreviations, a limited number of clearly defined abbreviations may be used. List the full word on its first appearance followed by the abbreviation in parenthesis. Once identified, the abbreviation should be used consistently in the text. If many abbreviations are used in the text, a glossary of abbreviations should be appended. Authors are encouraged to review the list of approved abbreviations.

    Additional points: insert an extra blank line at the end of headings and paragraphs; type text without end of line hyphenation, except for compound words; be consistent with punctuation and only insert a single space between words and after punctuation.

    TABLES AND FIGURES

    Tables and figures should be cited in the text in order of appearance using Arabic numbers. Each table should be numbered and titled. A legend must accompany each illustration. The contributor must bear the costs connected with printing color illustrations. The charge is $650 for the first color figure and $100 for each additional color figure in the same manuscript. Alternatively the figures can be published online in color and printed in black and white at no charge to the authors. Please specify which option you would prefer when submitting your manuscript.

    Figures, especially charts, graphs and line drawings, are generally reduced in size for publication. All numbers, letters and symbols should be large enough that when reduced they will remain legible. Arrows should be added to radiographs, histology and other illustrations for clarity. Right and left sides should be labeled. Figures not properly prepared or of insufficient quality for publication will be returned to the contributor for revision. The best figures for publication are from electronic sources. However, power point and JPG files often are not of sufficient detail for print publications.

    REFERENCES

    References should be typed double-spaced and listed in numerical sequence as they are cited in the text. Names of the first six authors should be provided. For seven or more authors, list the first six followed by "et al". The reference style is based on the 'Uniform Requirements for Manuscripts Submitted to Biomedical Journals' (Ann Intern Med 1997;126:36-47). Both journal and book references should contain inclusive page numbers.

    Personal communications and unpublished data should be cited in parentheses in the text, and not included in the numbered references listed at the end of the article. Such citations from someone other than the authors can only be published if a signed letter of permission is provided.

    Reference to abstracts should be included only when essential, and then only if the abstract is from a readily accessible periodical. Such references must contain the word (Abstract) after the volume number of the journal.

    References in the text should be at the end of the relevant sentence, given as numbers in brackets, parenthesis, or superscript, placed in line with the text and numbered in order of appearance.

    EXAMPLES OF REFERENCES

    Journal Articles (Vancouver Style)

    1. Standard Journal Articles (List all authors when six or less; when seven or more, list only the first six and et al.).

    Ali M, Manolios N. Proteomics in rheumatology: a new direction for old diseases. Semin Arthritis Rheum 2005;35(10):67-76.

    2. Corporate Author

    FDA Document: Guidelines for Industry. The extent of population exposure to assess clinical safety: For drugs intended for long-term treatment of non life threatening conditions. ICH ELIA, March 2003; Federal Register March 1, 2003 (60FR11270).

    Books

    1. Personal Author(s)

    Moskowitz RW, Howell DS, Altman RD, Buckwalter JA, and Goldberg VM. Osteoarthritis: Diagnosis and medical/surgical management, Third Edition, Philadelphia, W. B. Saunders 2001.

    2. Corporate Author

    Drug Information for the Health Care Professional. Volume 1 USP DI. Micromedex, Thomson Health Care, Quebecor World, Taunton, MA, XXII, 2002.

    3. Editor, Compiler, Chairman as Author

    Favus MJ, Ed. Primer on the Metabolic Bone Diseases and Disorders of Mineral Metabolism, IV. An official publication of the American Society for Bone and Mineral Research. Lippincott Williams and Wilkins, Philadelphia 1999:1-502.

    4. Chapter in Book

    He X-S, Gershwin ME. Infection, autoimmunity and autoimmune liver disease. Infection and Autoimmunity, Shoenfeld and Rose Eds. Elsevier, Amsterdam. 2004:537-48.

    Website

    Uebersax J. A practical guide to local dependence in latent class models. http://ourworld.compuserve.com/homepages/jsuebersax/condep.htm accessed January 20, 2004.

    PERMISSIONS

    Authors are responsible for applying for permission for both print and electronic rights for all borrowed materials and are responsible for paying any fees related to the applications of these permissions.

    PROOFREADING

    Contributors are provided with electronic page proofs through the Gateway System and are asked to proofread them for typesetting errors. Important changes in data are allowed, but authors will be charged for excessive alterations in proof. Corrections must be entered within 48 hours.

    REPRINTS

    Reprints of articles will be furnished to contributors when ordered in advance of publication. An order form, showing cost of reprints, is sent with proofs. Individuals wishing to obtain reprints of an article that appeared in Seminars in Arthritis and Rheumatism can do so by contacting the author whose address appears on the first page of the article.

    MANUSCRIPT CHECKLIST

    Text
    o Double spacing of text and references
    o Number pages

    Title Page
    o List all authors
    o List academic titles of all authors
    o Institution of origin
    o Source of support
    o Disclaimers
    o Name of corresponding author with address, phone number, FAX number, e-mail address

    Abstract
    o 250 word abstract in style of the Journal of the American Medical Association

    Body of Text
    o Includes Introduction, Methods, Results, Conclusion, and Acknowledgments
    o References sequentially numbered and quoted in text
    o Tables numbered sequentially and quoted in text
    o Figures numbered sequentially and quoted in text
    o Figure legends

    References
    o Vancouver style of reference with 6 authors prior to "et al."

    Role of the Funding Source
    o All sources of funding should be declared in this section. Authors should declare the role of study sponsors, if any, in the study design, collection, analysis and interpretation of data; in the writing of the manuscript; and in the decision to submit the manuscript for publication. If the study sponsors had no such involvement, the authors should state this).

    Competing Interests
    o Every author must disclose any financial and personal relationships with other people or organizations that could potentially and inappropriately influence (bias) their work and conclusions. Examples of potential conflicts of interest include employment, consultancies, stock ownership, honoraria, paid expert testimony, patent applications/registrations, and research grants or other funding. The existence of competing interests is common and often inevitable. Competing interests are not inherently unethical, but not declaring them is.

    Updated February 2012

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