Guide for Authors
Respiratory Medicine Case Reports is an open access, respiratory journal dedicated to publishing case reports. Case reports must be authentic, understandable, educational and clinically interesting to an international audience of respiratory physicians, trainees and researchers in all respiratory subspecialties, as well as clinicians in related fields. All case reports submitted are peer reviewed and if accepted for publication, authors are notified of this decision and requested to pay an Article Processing Fee of Â£250 (US$400, Euro 308, JP Yen 30,796) per article (exclusive of VAT which will be charged by Elsevier at the relevant local rate). Following payment of this fee, the article is made universally available to all on www.sciencedirect.com. Online Submission of Manuscripts http://ees.elsevier.com/rmcr
Online Submission of Case Report Manuscripts
Submission and peer review of all papers is now conducted entirely online, increasing efficiency for editors, authors, and reviewers, and enhancing publication speed. Authors are guided stepwise through the entire process, and are kept abreast of the progress of their paper at each stage.
The system creates PDF version of the submitted manuscript for peer review, revision and proofing. All correspondence, including the Editor's decision and request for revisions, is conducted by e-mail.
Authors requesting further information on online submission are strongly encouraged to view the system, including a tutorial, at http://ees.elsevier.com/rmcr.
Authors are asked to bear in mind the guideline peer review and publication times available at the Respiratory Medicine journal homepage: click here for Journal News.
Submissions are allocated to a handling editor, typically an Associate Editor. Should the paper be considered suitable for peer review, appropriate reviewers will be recruited. Authors are required to provide the name and full contact details of 2 potential reviewers, though choice of reviewers is at the discretion of the handling editor.
The final decision-making responsibility lies with the handling editor, who reserves the right to reject the paper despite favourable reviews depending on the priorities of the journal.
For full details on the peer review process and current peer review decision times please click here for Journal News.
Corresponding authors must provide a cover letter which includes statements answering the following questions:
- Has the work been seen and approved by all co-authors?
- How is the work clinically relevant, and how does it add to existing research?
- Have papers closely related to the submitted manuscript been published or submitted for publication elsewhere? If so please provide details.
Failure to provide a cover letter addressing each of the questions above will result in the paper being returned to the author. The cover letter must be uploaded as a separate submission item.For queries, please contact the journal editorial office directly: firstname.lastname@example.org Authorship
All authors should have made substantial contributions to all of the following: (1) the conception and design of the study, or acquisition of data, or analysis and interpretation of data, (2) drafting the article or revising it critically for important intellectual content, (3) final approval of the version to be submitted.
AcknowledgementsConflict of interest
All contributors who do not meet the criteria for authorship as defined above should be listed in an acknowledgements section. Examples of those who might be acknowledged include a person who provided purely technical help, writing assistance, or a department chair who provided only general support. Authors should disclose whether they had any writing assistance and identify the entity that paid for this assistance.
The potential for conflict of interest exists when an author (or the author's institution), reviewer or editor has financial or personal relationships that may inappropriately influence his or her actions. Editors and reviewers for the journal are responsible for disclosing to the Chief Editor any personal or financial relationship that may bias their work during the peer review process.
Authors are specifically asked to reflect on financial conflicts of interest (such as employment, consultancy, stock ownership, honoraria and paid expert testimony) as well as other forms of conflict of interest, including personal, academic and intellectual issues.
For the conflict of interest statement all authors must disclose any financial and personal relationships with other people or organisations that could inappropriately influence (bias) their work. Examples of potential conflicts of interest include employment, consultancies, stock ownership, honoraria, paid expert testimony, patent applications/registrations, and grants or other funding. The Conflict of Interest Statement is a mandatory submission item: authors are required to submit the statement to proceed with their submission. Conflict of Interest statements will typically be published within the body of the article, and will appear preceding the references section. All sources of funding should be declared as an acknowledgement at the end of the text. Authors should declare the role of study sponsors, if any, in the study design, in the collection, analysis and interpretation of data; in the writing of the manuscript; and in the decision to submit the manuscript for publication. If the study sponsors had no such involvement, the authors should so state.
Respiratory Medicine Case Reports accepts electronic supplementary material to support and enhance your scientific research. Supplementary files offer the author additional possibilities to publish supporting applications, movies, animation sequences, high-resolution images, background datasets, sound clips and more. Supplementary files supplied will be published online alongside the electronic version of your article including ScienceDirect: http://www.sciencedirect.com. In order to ensure that your submitted material is directly usable, please ensure that data is provided in one of our recommended file formats. Authors should submit the material in electronic format together with the article and supply a concise and descriptive caption for each file. For more detailed instructions please visit our artwork instruction pages at http://www.elsevier.com/artworkinstructions.
Work on human beings that is submitted to Respiratory Medicine Case Reports should comply with the principles laid down in the Declaration of Helsinki; Recommendations guiding physicians in biomedical research involving human subjects. Adopted by the 18th World Medical Assembly, Helsinki, Finland, June 1964, amended by the 29th World Medical Assembly, Tokyo, Japan, October 1975, the 35th World Medical Assembly, Venice, Italy, October 1983, and the 41st World Medical Assembly, Hong Kong, September 1989. The manuscript should contain a statement that the work has been approved by the appropriate ethical committees related to the institution(s) in which it was performed and that subjects gave informed consent to the work. Studies involving experiments with animals must state that their care was in accordance with institution guidelines. Patients' and volunteers' names, initials, and hospital numbers should not be used.
CopyrightRetained author rights
Upon acceptance of an article, authors will be asked to complete an "Exclusive License Agreement" where authors will retain copyright.(for more information on this see www.elsevier.com/authoragreement).
Permitted reuse of open access articles is determined by the author's choice of one of the following creative commons user license:
Creative Commons Attribution-NonCommercial-ShareAlike (CC-BY-NC-SA): for non-commercial purposes, lets others distribute and copy the article, to create extracts, abstracts and other revised versions, adaptations or derivative works of or from an article (such as a translation), to include in a collective work (such as an anthology), to text and data mine the article, as long as they credit the author(s), do not represent the author as endorsing their adaptation of the article, do not modify the article in such a way as to damage the author's honor or reputation, and license their new adaptations or creations under identical terms (CC-BY-NC-SA).
Creative Commons Attribution-NonCommercial-NoDerivs (CC-BY-NC-ND): for non-commercial purposes, lets others distribute and copy the article, and to include in a collective work (such as an anthology), as long as they credit the author(s) and provided they do not alter or modify the article.
If you need to comply with your funding body policy you can apply for a CC-BY license after your manuscript is accepted for publication.
As an author you (or your employer or institution) retain certain rights, including copyright; for details you are referred to: www.elsevier.com/OAauthoragreementOpen access publication fee
All articles published Open Access will be immediately and permanently free for everyone to read and download.
To provide Open Access, this journal has a publication fee of $400, excluding taxes, which needs to be met by the authors or their research funders for each article published Open Access.
Elsevier has established agreements with funding bodies, including Wellcome Trust and Research Councils UK. This ensures authors can comply with funding body Open Access policies and may also be reimbursed for their publication fees. Learn more about Elsevier's pricing policy: http://www.elsevier.com/openaccesspricing.
Manuscript submission checklist
Authors should ensure they have uploaded the following as separate items in order for the editorial office to process their submission. Failure to provide any of the mandatory items below will result in the manuscript being returned to the author.
- Cover letter (mandatory)
- Abstract (mandatory)
- Conflict of Interest Statement (mandatory) Manuscript including ethics statement as appropriate (mandatory)
- Artwork (optional)
- Supplementary files eg. datasets, video files (optional)
- Permissions letters (As necessary, see below)
Preparing your manuscript
Authors are asked to bear in mind the following additional points before entering the submission process.Format and Structure
Most text formats can be accommodated, but Microsoft Word is preferable. In general, articles should conform to the conventional structure of Summary, Introduction, Methods, Results, Discussion and References.
Your title page, should give the title in capital letters (not exceeding 100 letters), a running title (not exceeding 50 letters) and the authors' names (as they are to appear), affiliations and complete addresses, including postal (zip) codes. The author and address to whom correspondence should be sent must be clearly indicated. Please supply telephone, fax and e-mail numbers for the corresponding author.
An abstract of your manuscript summarizing the content, at a maximum of 250 words, should be provided as a separate submission item.
Manuscripts should use the 'Embellished Vancouver' style for references, as follows:
Text: Indicate references by superscript numbers in the text. The actual authors can be referred to, but the reference number(s) must always be given.
List: Number the references in the list in the order in which they appear in the text.
Reference to a journal publication:
1. Van der Geer J, Hanraads JAJ, Lupton RA. The art of writing a scientific article. J Sci Commun 2000; 163:51-9. Reference to a book:
2. Strunk Jr W, White EB. The elements of style. 3rd ed. New York: Macmillan; 1979.
Reference to a chapter in an edited book:
3. Mettam GR, Adams LB. How to prepare an electronic version of your article. In: Jones BS, Smith RZ, editors. Introduction to the electronic age. New York: E- Publishing Inc; 1999, p. 281-304. Note shortened form for last page number. e.g., 51-9, and that for more than 6 authors the first 6 should be listed followed by 'et al.' For further details you are referred to "Uniform Requirements for Manuscripts submitted to Biomedical Journals" (J Am Med Assoc 1997;277:927-34), see also http://www.nlm.nih.gov/tsd/serials/terms_cond.html.
Figures of good quality should be submitted online as a separate file. For detailed instructions on the preparation of electronic artwork, consult: http://www.elsevier.com/authors. Permission to reproduce illustrations should always be obtained before submission and details included with the captions.
Tables should be submitted online as a separate file, bear a short descriptive title, and be numbered in Arabic numbers. Tables should be cited in the text.
A list of three to six keywords should be supplied: full instructions are provided when submitting the article online.
Units and AbbreviationsLanguage Editing
These should be given in SI units with the traditional equivalent in parentheses where appropriate. Conventions for abbreviations should be those detailed in Units, Symbols, and Abbreviations, available from the Royal Society of Medicine.
Papers will only be accepted when they are written in an acceptable standard of English. Authors who require information about language editing and copyediting services pre- and post-submission please visit http://www.elsevier.com/wps/find/authorshome.authors/languagepolishing or contact email@example.com for more information. Please note Elsevier neither endorses nor takes responsibility for any products, goods or services offered by outside vendors through our services or in any advertising. For more information please refer to our Terms and Conditions.
Brief CommunicationsPermissions Information
These should be submitted as detailed above but should not exceed 1000 words, and may normally contain only one illustration or table. Brief communications containing new information may be selected for rapid peer review and publication at the discretion of the editor and editorial board.
If illustrations are borrowed from published sources, written permission must be obtained from both publisher and author, and a credit line giving the source added to the legend. If text material totalling 250 to 300 words, or any tables, are borrowed verbatim from published sources, written permission is required from both publisher and author. With shorter quotations, it is sufficient to add a bibliographic credit. Permission letters for reproduced text or illustration must accompany the manuscript. If you have been unable to obtain permission, please point this out.
The journal aims for prompt publication of all accepted papers. Submissions containing new and particularly important data may be fast-tracked for peer review and publication; this is a limited facility and is strictly at the discretion of the Chief Editor.
One set of page proofs in PDF format will be sent by e-mail to the corresponding author which they are requested to correct and return within 48 hours. Only minor corrections are acceptable at this stage. If we do not have an e-mail address then paper proofs will be sent by post. Elsevier now sends PDF proofs which can be annotated; for this you will need to download Adobe Reader version 7 available free from Adobe. Instructions on how to annotate PDF files will accompany the proofs. The exact system requirements are given at the Adobe site. If you do not wish to use the PDF annotations function, you may list the corrections (including replies to the Query Form) and return to Elsevier in an e-mail. Please list your corrections quoting line number. If, for any reason, this is not possible, then mark the corrections and any other comments (including replies to the Query Form) on a printout of your proof and return by fax, or scan the pages and e-mail, or by post. Please use this proof only for checking the typesetting, editing, completeness and correctness of the text, tables and figures.
The corresponding author, at no cost, will be provided with a PDF file of the article via e-mail. The PDF file is a watermarked version of the published article and includes a cover sheet with the journal cover image and a disclaimer outlining the terms and conditions of use.
For the facility to track accepted articles and set email alerts to inform you of when an article's status has changed visit: http://www.elsevier.com/authors. There are also detailed artwork guidelines, copyright information, frequently asked questions and more. Contact details for questions arising after acceptance of an article, especially those related to proofs, are provided after registration of an article for publication.
Funding body agreements and policiesEditorial office
Elsevier has established agreements and developed policies to allow authors who publish in Elsevier journals to comply with potential manuscript archiving requirements as specified as conditions of their grant awards. To learn more about existing agreements and policies please visit http://www.elsevier.com/fundingbodies.
To contact the Respiratory Medicine editorial office, please email firstname.lastname@example.org. We aim to respond to all queries rapidly.