Guide for Authors
Aims and scopeRadiography is an international, English language, peer-reviewed journal of diagnostic imaging and radiation therapy. Radiography is the official professional journal of the College of Radiographers and is published quarterly by Elsevier Ltd.
Radiography aims to publish the highest quality clinical, scientific, and educational material on all aspects of diagnostic imaging and radiation therapy and oncology.
Radiography includes research findings, technical evaluations, review articles, and in addition provides a forum for the exchange of information and views on professional radiography issues.
Types of contribution, word lengths and illustrationsAuthors are requested to include their word count at the end of the manuscript.
The below papers types covering; Radiotherapy and Oncology; Clinical Imaging and Education and Research are welcomed.
1. Original full length research papers (2,500 words)
2. Review articles (3,500 words)
3. Letters to the Editor (500 words)
4. Book Reviews (300 words)
5. Case reports (800 words)
6. Technical notes (1,000 words)
7. Guest Editorials: These are short topical pieces (approx 1000 words)
A maximum of 6 illustrations is recommended.Original Full Length Research Papers:
They should have an abstract which will not exceed 250 words and the article should be approximately 2,500 words. We acknowledge that certain article types (e.g. qualitative research) may require up to 3,000 words. These typically comprise empirical research following the standard scientific article format (introduction, method, results, discussion, and conclusion). These could also be a meta-analysis or systematic review.
Review ArticlesLetters to the Editor
Review articles should have an abstract of about 150 words and be approximately 3,000 words in length. Review articles use the existing knowledge base to generate an article. At a simple level they simply discuss and debate the issues. More complex reviews could be based upon Cochrane or meta-analysis principles. As such there is some overlap with full length research papers. The sources that have been used (databases, publications, free text searches etc) must be stated and for the more rigorous approaches (e.g. systematic review) the criteria used to select the article references must be indicated.
Letters to be considered for publication in the Journal must reach us within 2 months of publication of the original item. Letters of general interest, unlinked to earlier items in the journal, are also considered. Correspondence letters are not usually peer reviewed but the journal may invite replies from the authors of the original publication, or pass on letters to these authors. All letters are edited and proofs will be sent out before publication.
Case ReportsTechnical notes
These papers describe an interesting case, which do not have to be a rarity but one that a radiographer might encounter in their practice. It could be a case in which there was some difficulty in reaching a diagnosis. Ideally it should provide a teaching point. Preferably the case should have one good illustration. Consent for publication of a medical image should comply with local hospital policy and as such take into account any ethical and data protection constraints.
These could be similar to a full length research paper, but with less data, or could also be a note on a piece of imaging equipment. They describe issues of technical importance to clinical departments and may include the results of a small investigation. Technical notes are written in a factual manner.
Guest EditorialsThese will be commissioned by thed editorial team and will cover items of contemporary interest.
Online submission and peer reviewAuthors are requested to submit their manuscript online via http://ees.elsevier.com/radiography which is the web-based submission and peer review system for the journal. Prior to submitting your paper, please follow the instructions given below. Please note that you must have an e-mail address to use the online submission system.
Detailed instructions for authors and the use of the online submission system are available at http://ees.elsevier.com/radiography. Please read the "Hints" for information on how to register, and review the "Tutorial for Authors" for a run-through of the submission process. If you need any further help or need to send your paper or figures by post, please contact the Editorial Office: Radiography Editorial Office, Elsevier Ltd, The Boulevard, Langford Lane, Kidlington, Oxford, OX5 1GB, United Kingdom; email@example.com; telephone: +44 (0) 1865 843889; fax:+ 44 (0) 1865 843923.Preparation of the manuscript for online submission - general
We can accept text files in most standard word-processing formats but Microsoft Word is preferred. Alternatively, they can be in either LaTex or PostScript. Graphics should be high-resolution and the preferred formats are either TIFF or JPEG. Please follow the instructions below for guidance on the style of the journal. Most formatting codes are removed or replaced when your article is prepared for publication so there is no need for you to use excessive layout styling. However, please do not use options such as automatic word breaking, justified layout, double columns or automatic paragraph numbering (especially for numbered references). Do double space all text, number all pages, use bold face, italic, subscripts, superscripts, etc., as appropriate. Please note that when your manuscript is uploaded onto the online submission system or sent as a paper copy, it is considered to be in its final form. Please ensure that your manuscript is paginated, as this will help both editors and reviewers to process it promptly. An author responsible for corresponding with the Editor and Elsevier will need to be assigned.
Submission of an articleSubmission of an article assumes that:
- The work has not been published previously, except in the form of an abstract, as part of a published lecture or academic thesis
- That, if accepted, it will not be published elsewhere in the same form, in English or in any other language without the written consent of the copyright holder
- Articles are written in good English. Radiography requires authors to submit manuscripts in accordance with the Uniform Requirements for Manuscripts submitted to Biomedical Journals, October 2004, International Committee of Medical Journal Editors, http://www.icmje.org
Authors who require information about language editing and copyediting services pre- and post-submission please visit http://www.elsevier.com/wps/find/authorshome.authors/languagepolishing or contact firstname.lastname@example.org for more information. Please note Elsevier neither endorses nor takes responsibility for any products, goods or services offered by outside vendors through our services or in any advertising. For more information please refer to our Terms and Conditions http://www.elsevier.com/wps/find/termsconditions.cws_home/termsconditionsCopyright information
Authors submitting a manuscript do so on the understanding that if it is accepted for publication, copyright of the paper shall be assigned to the College of Radiographers. Upon acceptance of an article, authors will be asked to transfer copyright (for more information on copyright see http://www.elsevier.com/authors). This transfer will ensure the widest possible dissemination of information. The corresponding author will be asked to complete the copyright form on behalf of all the authors (where applicable). If excerpts from other copyrighted works are included, the author(s) must obtain written permission from the copyright owner and credit the sources(s) in the article. Elsevier has pre-printed forms for use by authors in these cases: contact Elsevier Ltd, Global Rights Department, PO Box 800, Oxford, OX5 1DX; telephone (+44) 1865 843830; fax (+44) 1865 85333; email email@example.com
Ethical policyPatient Consent
Authors should indicate whether the procedures carried out on humans followed were in accordance with the ethical standards of the World Medical Association (Declaration of Helsinki) http://www.wma.net/en/30publications/10policies/b3/ and the institutional/national committee on human experimentation. Authors may be required to produce written evidence of ethical approval for their research.
Studies on patients or volunteers require ethics committee approval and informed consent which should be documented in your paper.
Patients have a right to privacy. Therefore identifying information, including patientsÂ¿ images, names, initials, or hospital numbers, should not be included in videos, recordings, written descriptions, photographs, and pedigrees unless the information is essential for scientific purposes and you have obtained written informed consent for publication in print and electronic form from the patient (or parent, guardian or next of kin where applicable). If such consent is made subject to any conditions, Elsevier must be made aware of all such conditions. Written consents must be provided to Elsevier on request.Even where consent has been given, identifying details should be omitted if they are not essential. If identifying characteristics are altered to protect anonymity, such as in genetic pedigrees, authors should provide assurance that alterations do not distort scientific meaning and editors should so note.
If such consent has not been obtained, personal details of patients included in any part of the paper and in any supplementary materials (including all illustrations and videos) must be removed before submissionCovering letter
The online submission system requires a covering letter to be submitted with the manuscript. This should include the following information:
- Confirmation of the fact that the manuscript is not under consideration for publication elsewhere. We encourage disclosure of correspondence from other journals and reviewers, if previously submitted, and we might contact relevant editors of such journals.
- Each author should have participated sufficiently in any submission to take public responsibility for appropriate portions of the content. Please provide full contact details for each author, and identify who is responsible for the integrity of the work as a whole.
- Publication is approved by all authors and tacitly or explicitly by the responsible authorities where the work was carried out
- Information, including copies of very similar submissions/reports the author(s) has/have written. Any such submissions/reports should be referenced in the new manuscript.
- That the author(s) or author(s) institutions have no conflicts of interest. This includes financial or personal relationships that inappropriately influence (bias) his or her actions (such relationships are also known as dual commitments, competing interests, or competing loyalties) within 3 years of the work beginning submitted. If there are no conflicts of interest, authors should state that there are none.
- Confirmation of whether any parts i.e medical images, of the article have been sent by post to the Editorial Office
Preparation of the manuscript - specific
Title PageConflict of Interest
Please create a title page for your article. The title should include information which will make the electronic retrieval of the article sensitive and specific. A short version of the title will be used as a running headline. Avoid the use of abbreviations.
At the end of the text, under a subheading "Conflict of interest statement" all authors must disclose any financial and personal relationships with other people or organisations that could inappropriately influence (bias) their work. Examples of potential conflicts of interest include employment, consultancies, stock ownership, honoraria, paid expert testimony, patent applications/registrations, and grants or other funding.
Role of the funding sourceOpen access
All sources of funding should be declared as an acknowledgement at the end of the text. Authors should declare the role of study sponsors, if any, in the study design, in the collection, analysis and interpretation of data; in the writing of the manuscript; and in the decision to submit the manuscript for publication. If the study sponsors had no such involvement, the authors should so state.
This journal offers you the option of making your article freely available to all via the ScienceDirect platform. To prevent any conflict of interest, you can only make this choice after receiving notification that your article has been accepted for publication. The fee of $3,000 excludes taxes and other potential author fees such as colour charges. In some cases, institutions and funding bodies have entered into agreement with Elsevier to meet these fees on behalf of their authors. Details of these agreements are available at http://www.elsevier.com/fundingbodies. Authors of accepted articles, who wish to take advantage of this option, should complete and submit the order form (available at http://www.elsevier.com/locate/openaccessform.pdf). Whatever access option you choose, you retain many rights as an author, including the right to post a revised personal version of your article on your own website. More information can be found here: http://www.elsevier.com/authorsrights.
Authors can specify that they would like to select this option after receiving notification that their article has been accepted for publication, but not before. This eliminates a potential conflict of interest by ensuring that the journal does not have a financial incentive to accept an article for publication.Abstract
A concise and factual abstract is required. The abstract should state the purpose of the research, the principle results and major conclusions. An abstract is often presented separately from the article, so it must be able to stand alone.
Provide a maximum of 6 keywords that are not included in the title. Please avoid, where possible, general and plural terms and multiple concepts (avoid, for example, 'and', 'of '). Be sparing of abbreviations: only abbreviations firmly established in the field may be eligible. These keywords will be used for indexing purposes.
A detailed guide on electronic artwork is available at the following website http://www.elsevier.com/authors. Authors can submit artwork, such as medical images, by post even if they submit the rest of their article using the online submission system. If so, they should draw the Editor's attention to this in the covering letter. Artwork sent by post should be sent to the address above. Figures may be reduced in size for publication. Mark the appropriate position of a figure in the article. Number illustrations consecutively in the order in which they are referred to in the text, provide a caption for each figure, and indicate scale if appropriate. Use colour only where necessary. All illustrations provided in colour will appear in colour on the web for free, but authors may need to pay for colour in the journal as there is a limit on the number of free colour illustrations printed per year.
Photographs and Medical ImagesTables
Please supply original photographs and medical images for reproduction printed on glossy paper, very sharp and with good contrast. Remove non-essential areas. Clearly mark all illustrations on the back with the figure number and the Corresponding Author's name and, in cases of ambiguity, the correct orientation. Do not mount photographs or medical images unless part of a composite figure. People must not be identifiable in photographs (masking the eye are does not ensure anonymity), if they are, written permission for use of the photograph from the subject must accompany the submission. Photocopies of photographs are not acceptable.
Number tables consecutively in accordance with their appearance in the text and ensure that they are cited in the text. Place footnotes to tables below the table body and indicate them with superscript lowercase letters. Be sparing with the use of tables and ensure that the data presented in tables does not duplicate results described elsewhere in the article. Additional backup data may be published online only.
Equipment and drugsUnits and abbreviations
When quoting specific equipment or drugs, state in parentheses the name and address of the manufacturer. Generic names should be used wherever possible.
Measurements of length, height, weight and volume should be given in metric units (metre, kilogram, litre) or their decimal multiples in terms of the International System of Units http://www.bipm.fr/en/si/. Temperatures should be given in degrees Celsius and blood pressure in mmHg. Define abbreviations that are not standard in the field at their first occurrence in the article, in the abstract but also in the main text after it. Ensure consistency of abbreviations throughout the text.
Responsibility for the accuracy of bibliographic citations lies entirely with the authors. Citations in the text: Please ensure that every reference cited in the text is also present in the reference list (and vice versa). Any references cited in the abstract must be given in full. Unpublished results and personal communications are not recommended in the reference list, but may be mentioned in the text. If these references are included in the reference list they should follow the standard reference style of the journal and should include a substitution of the publication date with either "Unpublished results" or "Personal communication" Citation of a reference as "in press" implies that the item has been accepted for publication. As a minimum, the full URL should be given. Any further information, if known (Author names, dates, reference to a source publication, etc.), should also be given. Web references can be listed separately (e.g., after the reference list) under a different heading if desired, or can be included in the reference list. : Indicate references by superscript numbers in the text. The actual Authors can be referred to, but the reference number(s) must always be given. List: Number the references in the list in the order in which they appear in the text. Examples:
- Reference to a journal publication:
Van der Geer J, Hanraads JAJ, Lupton RA. The art of writing a scientific article. J Sci Commun 2000;163:51-9.
- Reference to a book:
Strunk Jr W, White EB. The elements of style. 3rd ed. New York: Macmillan; 1979.
- Reference to a chapter in an edited book:
Mettam GR, Adams LB. How to prepare an electronic version of your article. In: Jones BS, Smith RZ, editors. Introduction to the electronic age, New York: E-Publishing Inc; 1999, p. 281-304
All authors should have made substantial contributions to all of the following:
- the conception and design of the study, or acquisition of data, or analysis and interpretation of data,
- drafting the article or revising it critically for important intellectual content
- final approval of the version to be submitted.
All contributors who do not meet the criteria for authorship as defined above should be listed in an acknowledgements section. Examples of those who might be acknowledged include a person who provided purely technical help, writing assistance, or a department chair who provided only general support. Authors should disclose whether they had any writing assistance and identify the entity that paid for this assistance. Proofs
When the manuscript for your accepted article is received, it is considered to be in its final form. Proofs are not to be regarded as 'drafts'. Proofreading is solely your responsibility. One set of page proofs will be sent to the corresponding author. No changes in, or additions to, the accepted (and subsequently edited) manuscript will be allowed at this stage. Any queries should be answered in full. Correct factual and typesetting errors only. The Publisher reserves the right to charge authors for the cost of changes made at proof stage, where such changes are extensive. Please return corrections within 5 days of receipt of the proofs to avoid delay in publication. Should there be no corrections, please confirm this. The Publisher reserves the right to proceed with publication if corrections are not communicated. For more information on proofreading, see http://www.elsevier.com/authors. Please note that once your paper has been corrected we publish the identical paper online as in print.
Changes to authorshipBefore the accepted manuscript is published in an online issue: Requests to add or remove an author, or to rearrange the author names, must be sent to the Journal Manager from the corresponding author of the accepted manuscript and must include: (a) the reason the name should be added or removed, or the author names rearranged and (b) written confirmation (e-mail, fax, letter) from all authors that they agree with the addition, removal or rearrangement. In the case of addition or removal of authors, this includes confirmation from the author being added or removed. Requests that are not sent by the corresponding author will be forwarded by the Journal Manager to the corresponding author, who must follow the procedure as described above. Note that: (1) Journal Managers will inform the Journal Editors of any such requests and (2) publication of the accepted manuscript in an online issue is suspended until authorship has been agreed.
This policy concerns the addition, deletion, or rearrangement of author names in the authorship of accepted manuscripts:
After the accepted manuscript is published in an online issue: Any requests to add, delete, or rearrange author names in an article published in an online issue will follow the same policies as noted above and result in a corrigendum.Peer review process
The corresponding author will be sent notification that the article has been received and will also be informed of the outcome of the peer review process. All papers are submitted for review without details of the name, title or source of the paper (as far as possible). Similarly, names of the reviewers are not submitted to authors. Confidentiality is respected throughout the review process. All participants in the peer review and publication process should disclose any relationships which could present a potential conflict of interest. Should authors be requested by the Editor to revise the text, the revised version should be submitted in 10 weeks. After this period, the article will be regarded as a new submission.
Funding body agreements and policiesOffprints
Elsevier has established agreements and developed policies to allow authors who publish in Elsevier journals to comply with potential manuscript archiving requirements as specified as conditions of their grant awards. To learn more about existing agreements and policies please visit http://www.elsevier.com/fundingbodies.
The corresponding author, at no cost, will be provided with a PDF file of the article via e-mail. The PDF file is a watermarked version of the published article and includes a cover sheet with the journal cover image and a disclaimer outlining the terms and conditions of use.