Guide for Authors

  • CLINICS MANUSCRIPT GUIDELINES

    PDF version

    The Clinics publish current review articles covering topics of use in daily practice and for in-depth comprehension. Topics span the breadth and depth of information on a subject - evidence-based information provides the practitioner clinical information useable for point-of-care as well as for deeper comprehension, analysis, evidence. The Clinics provide practitioners and residents the current state of the practice, addressing the key points, diagnosis, prognosis, clinical management, and complications of disease and techniques, evidence, and controversies in the field.

    OVERVIEW OF CLINICS PUBLISHING PROCESS FOR PRINT PUBLICATIONS

    1. AGREE TO WRITE
      • Accept invitation to author a manuscript
    2. PREPARE MANUSCRIPT
      • Write manuscript, search references, prepare figures, contact Editor with questions
    3. REVISE MANUSCRIPT
      • Submit complete manuscript to Editor(s) and finalize revision requests from Editor or Publisher
    4. PRODUCTION
      • Manuscript typeset and copyedited (for spelling, grammar, style, etc)
    5. PAGE PROOF REVIEW
      • Corresponding Author reviews page proof, submits revisions or corrections within 2 days
    6. ON PRESS
      • Proof revised, then issue goes on press
    7. PUBLISH
      • Manuscript published on line and in print

    Adhering to the schedule is crucial in The Clinics. Practitioners, academicians, and residents value this content for its clinical usefulness and currency. Titles are promoted with publication dates in advance of publication. Publication is usually within 1 year of submission.

    CONTENTS OF MANUSCRIPT GUIDELINES

    Article Synopsis
    Disclosures
    Figure Preparation
    Keywords
    Key Points
    Permissions
    Production and Proof review
    Reference Format
    Tables, Lists, Boxes
    Text Format
    Title Page
    Trademarks

    CONTENT FORMAT AND FOCUS

    • Manuscripts focus on the most current methods, techniques, evidence, and controversies in clinical practice.
    • Visual elements in the form of figures, tables, and boxes that summarize information, are particularly encouraged, as are videos
    • Specific templates (outlines) are followed for each article; your Publishing Editor will direct you to the appropriate Content Template/Outline for your topic.
    • Manuscript length guidelines were mentioned in the initial mailing to you. Length includes the title page, figure legends and references as well as text but does not include tables and boxes.

    MANUSCRIPT PREPARATION

    • Include a TITLE PAGE with the following information:
      • Title of article
      • Names, degrees, affiliations, preferred contact address, telephone/fax numbers, and email addresses for all authors.
      • Indicate the corresponding author for proofs/queries

    • Submit 4-8 KEYWORDS to direct and optimize search results. Words should address the diagnosis, treatment and patient characteristics as applicable.

    • Include a SYNOPSIS of your article. Provide a brief overview and summary of the main points discussed in your article, about 100 to 150 words. The synopsis is published with the table of contents and is often used by indexing services, such as PubMed, as the abstract for the article.

    • Provide a brief summary of the article's KEY POINTS. Include 3 to 5 key points of approximately 25 words each.

    • DISCLOSE ANY RELATIONSHIP with a commercial company that has a direct financial interest in the subject matter or materials discussed in the article or with a company making a competing product. Clinics publications that offer optional CME/CE credits require completion of specific disclosure forms that will be sent to authors later in the project. If nothing to disclose, please state "The Authors have nothing to disclose."

    • USE OF PATIENT IMAGES OR CASE DETAILS: Studies on patients or volunteers require ethics committee approval and informed consent, which should be documented in the paper. Appropriate consents, permissions and releases must be obtained where an author wishes to include case details or other personal information or images of patients and any other individuals in an Elsevier publication. Written consents must be retained by the author and copies of the consents or evidence that such consents have been obtained must be provided to Elsevier on request. Particular care should be taken with obtaining consent where children are concerned (in particular where a child has special needs or learning disabilities), where an individual's head or face appears, or where reference is made to an individual's name or other personal details.

    • HAZARDS AND HUMAN OR ANIMAL SUBJECTS: If the work involves chemicals, procedures or equipment that have any unusual hazards inherent in their use, the author must clearly identify these in the manuscript. If the work involves the use of animal or human subjects, the author should ensure that the manuscript contains a statement that all procedures were performed in compliance with relevant laws and institutional guidelines and that the appropriate institutional committee(s) has approved them. Authors should include a statement in the manuscript that informed consent was obtained for experimentation with human subjects. The privacy rights of human subjects must always be observed.

    • Drug Trademarks: Use generic or non-proprietary name of a drug, with the TRADEMARK NAME included in parentheses at first mention. Clinics does not use ™ or ® to indicate trademark.
      e.g., Trimethoprimsulfamethoxazole (Bactrim; Septra)

    • Equipment Trademarks: Provide TRADEMARK NAMES of equipment and materials when appropriate, with the manufacturer's name and location included in parentheses. Clinics does not use ™ or ® to indicate trademark.
      e.g., Velcro tourniquet (Velcro USA, Inc., Manchester, NH)

    TEXT FORMAT

    • Double spaced, 10 or 12-point type, 1-inch margins
    • Number each page starting with the title page
    • Indent paragraphs
    • References should be numbered sequentially and cited within parentheses or as superscript numerals
    • Page limits or word counts are provided with the initial welcome email

    REFERENCE LIST FORMAT

    • Double spaced with 1-inch margins
    • List by number in the order in which used in text (sequentially, not alphabetically)
    • Use Index Medicus (http://www.nlm.nih.gov/bsd/aim.html) abbreviations for journals that are indexed; if journal is not indexed, use full name
    • If more than 3 authors, cite first three and add "et al"

    TABLES AND BOXES

    • Summarize frequently used information, complex concepts, key procedural steps, pitfalls, recommendations, etc. in Tables and boxes.
    • Tables and boxes should support or expand information presented in text.
    • Provide a Title for each Table or Box.
    • Number Tables and Boxes consecutively and call out each in order as they appear in text.
    • Provide a credit line if borrowed material is included and obtain permission.
    • A very short list (for example, one that consists of 4 or 5 items each of which is just one word) can be included in the article as bulleted text rather than as a box.

    Please note the difference between tables and boxes:

    • TABLES
      • At least 2 columns, often more
      • Usually include numerical data
      • Show relationship among data
    • BOXES
      • May include complex lists where the items are phrases or sentences
      • May compare information or summarize guidelines
      • Most often have only 2 columns
      • May provide information in outline form

    FIGURE/VIDEO PREPARATION

    • Figures should be high resolution and sharp in detail:
      • 300 dpi/ppi resolution for black-and-white and color photographs
      • 600 dpi/ppi for line drawings
      • 500 dpi/ppi for figure with combined photos and drawing
    • Submit only figures that are not under consideration for publication elsewhere.
    • Please contact the in-house Clinics editor with any questions about figure preparation.
    • Figures for black & white series are not reproduced in color unless an arrangement has been made with the Clinics editor prior to the submission of the manuscript.
    • Video files should not exceed 100 MB

    ACCEPTABLE FORMATS

    • Digital file formats: PREFERRED: JPG, TIF, EPS, PSD
    • Digital file formats accepted only if JPG, TIF, or EPS not available: PDF, PPT, DOC, XLS

    SUBMITTING FIGURES/VIDEOS

    • Submit each figure or video as a separate file.
    • Number each figure or video consecutively as it appears in the text.
    • Refer to each figure or video by number in the text (e.g., Fig. 1, Fig 3A, Fig 10A-C, Video 1, etc).
    • Digital file names must include the Figure or video number even if you use a description (e.g., Fig1-sutures, Fig4A-breast MRI)
    • Crop artwork or edit video to show desired clinical information.
    • Add labels (A, B, etc.), arrows, or other markings using appropriate software.
    • Elsevier does not mask eyes or other identifiable features of a recognizable patient. The author must have releases on file for all recognizable patient photos. Please do not send releases or any other identifying information to the publisher. For more information, see http://cdn.elsevier.com/assets/pdf_file/0007/111400/patient-consent-policy.pdf.
    • If art is borrowed, a complete source citation is required, including page numbers and original figure or table numbers when possible.
    • Obtain permission for any borrowed or courtesy figures or videos.

    PRODUCT PHOTOS

    • All product or equipment photos require written permission from the manufacturer, even if you took the photo yourself or hired a photographer. It is the author's responsibility to obtain permission. Elsevier reserves the right to withdraw any product photo submitted without manufacturer permission.

    FIGURE/VIDEO LEGENDS

    • Every figure or video must have a legend.
    • Explain each part of multi-part figures, using uppercase letters A, B, C, etc.
    • Explain each label, arrow, arrowhead, abbreviation, or other marking on the figure.

    BORROWING FIGURES

    PERMISSIONS

    • If you borrow or modify a figure or table from another source, you must obtain permission from the original source. Copyright law prevents publishing borrowed material without proper permission. It is essential for you to seek permission while you are preparing your manuscript.
    • Material taken from the Internet is not considered "public domain" or "free" and usually is copyrighted. Elsevier does not accept such images as figures.
    • As author, you are solely responsible for proper use and attribution of all borrowed material in your article, including your own work that has been previously published.
    • If you have not obtained permission by the time your article is submitted for publication, borrowed material may have to be withdrawn.
    • Copies of permission requests and approvals should be sent to the Guest Editor(s) and Publishing Editor when you submit your manuscript.
    • Retain all emails/approvals for your records.
    • Use RIGHTSLINK to Obtain Permission from Elsevier and Other Publishers
    • See Clinics Permission Guidelines on EMSS (http://editorial.elsevier.com) for further details

    PRODUCTION AND PROOF REVIEW

    After Manuscript Final Acceptance

    • Articles are typeset for grammar and Clinics' style
    • Copyeditors add queries to authors for missing or unclear information

    Journal Publishing Agreement / Copyright Transfer
    • Authors receive a Journal Publishing Agreement from when manuscript is in production.
    • Return the completed and signed original of the Journal Publishing Agreement by mail or fax, or a scanned copy of the signed original by e-mail.


    Page Proof
    • Corresponding authors receive an email with a link to a PDF file of page proof
    • Minimal content revisions allowed at page proof stage
    • All figures appear in color online, select images may appear in color in print in non-color series
    • Submit your reviewed article within 48 hours to ensure immediate publication
    • Elsevier may proceed with publication of your article if no response is received


    Instructions on reviewing and marking up PDF files
    • Acrobat Reader from Adobe is required to view and print the page proof. The program is free and can be downloaded from http://get.adobe.com/reader
    • Proof corrections can be annotated on-screen, which allows revisions directly in the PDF file
    • Instructions on annotating PDF files can also be found at: http://eproofing.tnq.co.in/fcl/561/p_annotatepdf.pdf
    • Contact e-corrections@elsevier.com with questions about annotating PDFs
    • Return the marked file as an e-mail attachment

    UPON PUBLICATION

    Corresponding Author receives:

    • Downloadable PDF of article
    • Online access to Clinics series for one year
    • Print issue
    • Option to purchase additional copies of print issue at discount
    All coauthors receive a copy of the print issue.
    If you do not receive your copy of the issue or a link to the PDF of your article or cannot gain online access within about 3 weeks of publication of the issue, contact your Clinics Editor.

    CLINICS CONTACTS

    Manuscript Submission
    Clinics Manuscript Submission System (EMSS): http://editorial.elsevier.com
    Technical Assistance/Frequently-asked-questions: http://support.elsevier.com/app/answers/detail/a_id/354/

    Order reprints of Clinics article
    Order less than 400 Reprints of your Clinics Article: authorsupport@elsevier.com
    Order 400 or more Reprints of your Clinics Article: reprints@elsevier.com

    General Customer Service
    Hours for phone calls

    North America and rest of world
    Monday - Friday, 7:30 am - 6:00 pm, EST
    800-654-2452 (Toll Free US & Canada)
    314-447-8871 (Outside US & Canada)
    E-mail: journalscustomerservice-usa@elsevier.com

    Europe
    Monday - Friday, 8:30 am - 5:00 pm, GMT
    +44 1865-843177 (Europe)
    E-mail: eurosupport@elsevier.com

    Questions?
    For questions about your complimentary print issue or online subscription: elsevierclinics@elsevier.com

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