Guide for Authors
Preparing the Manuscript
Pain Management Nursing subscribes in general to the Publication Manual of the American Psychological Association, 6th Edition (2010, Washington, DC: American Psychological Association).
• Manuscripts must be neatly typed, double spaced, with 12 cpi in Times New Roman font, on 8 1/2" × 11" format with margins at least 1" all around.
• Use APA level headings and subheadings to separate major sections and ideas within the paper.
• Submit one original electronic manuscript, including a title page, abstract, text, tables, references, and illustrations to http://ees.elsevier.com/pmn. Be sure there is an abbreviated title of no more than 52 characters as a running head on each page of the manuscript.
Submission format - Submission to this journal proceeds totally online. The following guidelines have been created to assist in the preparation of the manuscript. Submissions will automatically be converted to a single Adobe Acrobat PDF file that is used in the peer-review process. Please note that even though manuscript source files are converted to PDF at submission these source files are needed for further processing after a decision has been reached regarding acceptance.
Communications - All correspondence regarding the Editor's decision and requests for revision take place via email and via the Author's homepage, removing the need for a hard-copy paper trail. Authors are encouraged to print out the submission guidelines for reference during subsequent stages of article preparation.
Submission mandates - Only previously unpublished work should be submitted; material that has been presented in part in abstract form elsewhere should be acknowledged in a note. All individuals who are listed as authors of a manuscript must have participated significantly in the conception and design of the work and the analysis of the data (if applicable) as well as in the writing of the manuscript. At least one author must be a registered nurse. Exceptions may be made at the discretion of the Editor based on the significance and relevance of the work to the discipline of nursing. All authors must also believe the manuscript represents valid work and must have reviewed the final version of the manuscript and approved it for publication. The authors must report any potential conflicts of interest regarding this publication. See information under Journal Format. Materials submitted to the journal must not be under consideration for publication elsewhere. Manuscripts should be in English and conform to the journal format.
Foreign authors - Prior to submission, foreign authors are encouraged to have their final version proofread by a native English-speaking health professional for proper grammar and syntax. Elsevier provides a fee-based service to assist with language editing and copyediting at http://webshop.elsevier.com/languageediting or by accessing the customer support site at http://support.elsevier.com for more information.
Reference software - Please refrain from using end notes as references or automatic list numbering because these features are lost in conversion. Formatting, such as Greek letters, italics, super-and subscripts, may be used: the coding scheme for such elements must be consistent throughout. With the exception of review articles, manuscripts should be no more than 20 pages in length.
Ethics - Research article authors must include a statement within their work that assures informed consent was obtained from human subjects and the study has received ethical approval according to the Code of Ethics of the World Medical Association (Declaration of Helsinki) for experiments involving humans (http://www.wma.net/en/30publications/10policies/b3/index.html). For information on ethics in publishing and ethical guidelines for publication please access the following links: http://www.elsevier.com/publishingethics and http://www.elsevier.com/ethicalguidelines.
Revision timeline - Articles whose authors are invited to make revisions and resubmit their work will have a three (3) month window in which to make revisions unless otherwise noted by the Editor. Should the author not submit revisions within the 3 month window, the journal will conclude that the author is not interested in pursuing publication in the journal and will remove their work from the journal's data base.
Contributors and Acknowledgements - All authors listed on the manuscript should have made substantial contributions to one or more of the following: (1) the conception and design of the study, or acquisition of data, or analysis and interpretation of the data, (2) drafting the article or revising it critically for important intellectual and disciplinary content, (3) final approval of the version to be submitted. The order of author listings should reflect the extent to which the author contributed to the manuscript.
All individuals who provide help during the research (e.g. providing language help, writing assistance or proofreading the article, etc.) that do not meet the criteria for authorship should be acknowledged in the paper. Acknowledgements are noted on a separate page at the end of the manuscript, following Conclusions and before the reference pages.
The journal currently focuses on publishing works that fall into the following categories:
Papers reporting original research are welcomed. The journal editors recommend authors adhere to recognized reporting guidelines relevant to research design used in their manuscript. For quasi-experimental/non-randomized evaluations and, randomized (and quasi-randomized) evaluations the journal advocates the use of TREND (Transparent Reporting of Evaluations with Non-randomized Designs or CONSORT (Consolidated Standards of Reporting Trials) guidelines each of which may be accessed at http://www.equator-network.org/index.aspx?o=1032. Qualitative study authors may wish to refer to the guidelines known as COREQ (Consolidated criteria for reporting qualitative research) by Tong, et al. found in International Journal for Quality in Health Care (2007), 19(6), 349-357 accessible through the following link: http://dx.doi.org/10.1093/intghc/mzm042.
In depth literature reviews, systematic reviews, meta-analyses and meta- syntheses are also welcomed. For guidance regarding manuscript content authors should refer to the PRISMA (Preferred Reporting Items for Systematic Reviews and Meta-Analyses) guidelines that may be accessed at http://www.equator-network.org/index.aspx?o=1032. Authors presenting meta-syntheses are again encouraged to access the COREQ guidelines noted above. Authors are expected to include a statement early in their work about the type of review they are presenting in the submitted manuscript.
This journal offers you the option of making your article freely available to all via the ScienceDirect platform. To prevent any conflict of interest, you can only make this choice after receiving notification that your article has been accepted for publication. The fee of $3,000 excludes taxes and other potential author fees such as color charges. In some cases, institutions and funding bodies have entered into agreement with Elsevier to meet these fees on behalf of their authors. Details of these agreements are available at http://www.elsevier.com/fundingbodies. Authors of accepted articles, who wish to take advantage of this option, should complete and submit the order form (available at http://www.elsevier.com/locate/openaccessform.pdf). Whatever access option you choose, you retain many rights as an author, including the right to post a revised personal version of your article on your own website. More information can be found here: http://www.elsevier.com/authorsrights.
Other manuscript types
Other types of manuscripts such as concept analyses and those addressing contemporary pain management issues may be accepted for review based on the Editor's decision as to the significance and relevance of the work to nursing and to pain management.
Manuscripts that do not comply with journal requirements may be returned without review at the discretion of the Editor. All manuscripts, including review articles, will be subject to peer review. Please note that the publication process moves slowly, leading to a cache of articles awaiting publication. While the journal takes every effort to expedite publication, there are unavoidable constraints on how many articles may be published in each issue. Authors should expect to wait approximately 3 months to receive word about the outcome of the review of their work. Letters to the Editor will also be published at the discretion of the Editor as space permits and may be subject to editing. Accepted manuscripts will become the property of the journal (except those protected by U.S. Government law), and excerpts or parts of their contents may not be published elsewhere without written permission.
Manuscripts should be submitted in the following order: title page, abstract/key words, text, acknowledgments, references, figures, figure legends, and tables. If a disclaimer is required, it should be written on a separate page at the end of the manuscript. All pages should be numbered sequentially in the upper right hand corner of the manuscript. A cover letter should accompany all submitted manuscripts. The manuscript, including references, tables, and legends, should be typed on one side of the page only and double-spaced with at least 1" (2.5 cm) margins throughout. Each numbered page should contain a running head according to APA guidelines. In addition, to facilitate editorial review and commentary each line of text within the manuscript should be numbered beginning with line 1 on each new page.
Permissions - Permission to quote and reproduce material previously published must be obtained from the copyright holder, and a copy of the letter granting such permission must accompany the manuscript. Authors are expected to disclose any commercial associations that might pose a conflict of interest in connection with the submitted manuscript. All manuscripts accepted for publication must be accompanied by a final version in electronic format, preferably in Microsoft Word. All components of the manuscript must appear electronically.
Submission items include:
• a cover letter (save as a separate file for uploading)
• the manuscript (including title page, abstract, main text, references, tables, and figures (and table/figure legends).
• Files should be labeled with appropriate and descriptive file names (SmithText.doc, Fig1.eps, Table3.doc).
Upload text, tables and figures as separate files. You can compress multiple figure files into a ZIP file and upload in one step. The system will then unpack the files and you will be prompted to name each figure. Artwork also known as figures consists of camera ready photographs, line drawing such as graphs or illustrations, and combination art (combining line and photographic images). Authors must submit as a CMYK(4 color EPS or TIFF file is preferred over PDF format for the following reasons: EPS (encapsulated post-script) is a vector based file and not suitable for photos or combination art. Files submitted must be at 1000 dpi or higher. TIFF files (text to file format) work best for photographs. Files submitted in this format must be 300 dpi or higher. TIFF files are not compressed and cannot be expanded. Usually the image becomes grainy or jagged when enlarged. PDF files cannot be edited and should be submitted at 300 dpi or higher-these do not reproduce as well as an EPS or TIFF file and are therefore not encouraged. All images should be at least 5 inches wide.
Complete instructions for electronic artwork submission can be found on the author Gateway, accessible through the journal home page.
Software such as Photoshop® and Illustrator® may be used in the creation of art. Gray scale images should be at least 300 dpi. Black and white line art needs to be at least 500 dpi. Combinations of gray scale and line art should be at least 1000 dpi. Please include hardware and software information, in addition to the file names with the disk.
A one-page cover letter must accompany all submitted manuscripts. In addition to the request for publication, the cover letter should address the reason the author seeks publication in this particular journal. The cover letter should also provide the name, complete address, telephone and fax numbers, and email address of the corresponding author.
The title page of the manuscript must include the full name(s), highest academic title(s), affiliations/credentials, address, telephone, email address and disclosure statements for each author. Please refer to APA guidelines for proper title page formatting. Authors are required to identify who provided financial support for the conduct of the research and/or preparation of the article and to briefly describe the role of the sponsor(s), if any, in the study (see http://www.elsevier.com/funding). All funding sources supporting the work submitted should be properly acknowledged on the title page of the manuscript.
Presentation of Manuscripts
Abbreviations - Avoid using abbreviations unless they are likely to be common or well recognized within the discipline. Any abbreviations that the authors intend to use should be written out in full followed by the letters of the abbreviation in brackets the first time they appear. Thereafter, only the letters without brackets should be used.
Statistics - Standard methods of presenting statistical material should be used. A statement identifying the statistical package used should be included. Where methods are not widely recognized explanation and a full reference to widely accessible sources must be given. Wherever possible, exact p values should be given to no more than three decimal places. Wherever possible, give both point estimates and confidence intervals for all population parameters estimated by the study (e.g. group differences, frequency of characteristics).
Key words - Include a maximum of 6 key words for indexing purposes. The purpose of key words is to increase the accessibility of your paper to potential readers searching the literature. Refer to a recognized thesaurus of keywords whenever possible, such as Medical Subject Headings (MESH) thesaurus or Cumulative Index of Nursing and Allied Health (CINAHL) headings (see http://www.nlm.nih.gov/mesh/meshhome.html). Key words are placed a few lines below the abstract on the same page. See APA for an example.
Abstract - The abstract should appear on a separate page and should not exceed 250 words. The abstract should not include references of abbreviations. Abstracts for research papers should be structured to include Background; Aims; Design; Settings; Participants/Subjects; Methods; Results and Conclusions. Abstracts for reviews should provide a summary under the following headings, where possible: Objectives; Design; Data sources; Review/Analysis methods; Results and Conclusions. Abstracts are not allowed for Editorials or papers about contemporary issues.
Level Headings -The content of your paper should determine the level headings used. For quantitative research papers the level headings should include the usual layout such as Background (including problem, purpose and significance); Literature Review; Methods (including research question, design, & procedures); Data/Results; Discussion; Implications for nursing education, practice and research; and Conclusions. Be sure to refer to the APA manual for the proper placement of level headings within the manuscript (see APA, 6th ed., p. 62). For reviews, the level headings should include, insofar as possible: Objectives, Design; Data sources; Review methods; Results; Implications for nursing; and Conclusions.
All tables must be numbered sequentially in the order of their citation in the text. Each table should be typed double-spaced on a separate sheet of paper and should be accompanied by a clear, specific title and legends (as appropriate). See APA for guidelines regarding table formatting.
Figures and Figure Legends
All figures must be numbered sequentially in the text and accompanied by figure legends typed on a separate page. Legends should be brief and specific. All illustrations should be submitted electronically. Figures should preferably be submitted electronically in EPS or TIF format. Graphics software such as Photoshop and Illustrator, not presentation software such as PowerPoint, CorelDraw, or Harvard Graphics, should be used to create the art. Color images must be CMYK, at least 300 dpi. Gray scale images should be a least 300 dpi. Combinations of gray scale and line art should be at least 1200 dpi. Line art (black and white or color) should be at least 1200 dpi. Please see the Elsevier's author artwork and multimedia instructions at http://www.elsevier.com/artwork for more information.
Disclosure of Financial Interests and Potential Conflicts of Interest
Authors are required to provide full disclosure on potential conflicts of interest. This includes financial or personal relationships, interests and affiliations relevant to the subject matter of the manuscript that have occurred over the past two years, or that are expected in the foreseeable future. This disclosure may include, but not be limited to, grants or funding, employment, affiliations, honoraria, consultancies, royalties, stock options/ownership, or expert testimony. Such information may be held as confidential during the review process. If the article is accepted for publication, a disclosure statement will appear with the article.
The disclosure statement should be included for each author on the title page. If an author has no conflicts of interest to declare, this must be stated. Authors should contact the Editorial Office with questions or concerns, but should err on the side of inclusion when in doubt. The following is sample text:
- "Jane Smith reports having received lecture fees from XYZ Laboratories. Susan Brown disclosed consulting fees from 123 Inc. Elizabeth Wall reports no financial interests or potential conflicts of interest."
References are cited in the text as follows; et al. may be used as noted in the APA. Please be aware that the number of authors for a reference matters when including in-text citations. The APA manual is very helpful.
Manual: Source citation
(Beck & Higgins, 2005, p.17)
Use of the Digital Object Identifier (DOI)
The digital object identifier (DOI) is used to cite and link to electronic documents. The DOI consists of a unique alpha-numeric character string that is assigned to a document by the publisher upon initial electronic publication. The assigned DOI never changes. Therefore, it is an ideal medium for citing a document, particularly 'Articles in Press' because they have not yet received their full bibliographic information. Use of the web site Crossref.org may be helpful in locating Digital Object Identifiers (DOI's) for journal articles or seek help from a librarian.
When a DOI is unavailable refer to the APA manual for assistance in documenting retrieval information (APA (6th ed. Pp. 188-192).
The reference list should be double-spaced and in alphabetical order, according to APA format (6th edition), as follows. Authors are responsible for verifying the accuracy and completeness of references. Authors should also include retrieval information for all journal articles contained on the reference pages. Sample reference page listings with sample DOI's follow:
Journal article, one author:
McDonald, M. (2003). Seeing the cage: Stigma and its potential to inform the concept of the difficult patient. Clinical Nurse Specialist, 17(6), 305-310. doi: 10.1079/00002800-200311000-00012
Journal article, two authors:
Mitra, S., & Sinatra, R.S. (2004). Perioperative management of acute pain in the opioid-dependent patient. Anesthesiology, 101, 212-227. doi: 10.1097/00000542-200407000-00032
Journal article, three to five authors:
Dracup, K., Cronenwett, L., Meleis,A.L., & Benner, P.E. (2005). Reflections on the doctorate of nursing practice. Nursing Outlook, 53, 177-182. doi: 10.1016/j.outlook.2005.06.003
Journal article, six or more authors (article with no doi):
Quinn, E.M., Berding, C., Daniels, E., Gerlach, M.J., Harris, K., Nugent, K., Green, C., Clarke, G. (2004). Shifting paradigms: teaching gerontological nursing from a new perspective. Journal of Gerontological Nursing, 30(1), 21-27. Retrieved from http://www.slackinc.com.libproxy.unh.edu
In text, use the following parenthetical citation each time (including the first) the work is cited: (Leavitt et al., 2005)
Journal article in press:
Rieger, P.T., Pentz, R.D. (in press). Genetic testing and informed consent. Seminars in Oncology Nursing.
Chapter of book:
Shortell, S.M., Rundall, T.G. (2003). Physician-organization relationship: social networks and strategic intent. In S.S.Mick & M.E.Wyttenbach (Eds.), Advances in health care organization theory (pp. 171-173). San Francisco, CA: Jossey-Bass.
ACSM. (2000). Guidelines for Exercise Testing and Prescription (6th ed.). Philadelphia, PA: Lippincott Williams and Wilkins.
Proofs and Reprints
The corresponding authors will be provided with page proofs to check the accuracy of typesetting. Proofs must be checked carefully and returned within 48 hours of receipt. Important changes in data will be accepted, but authors will be charged for excessive alterations in proofs. A reprint order form will be sent to the corresponding author. Reprints will be shipped six to eight weeks after publication of the issue in which the article appears.
Checklist for Submitting Manuscripts
Incomplete submissions will be returned to the author. Note: Authors are responsible for keeping a copy of their manuscript.
• All material typed double spaced
• Cover letter with article title plus the name, home and work addresses, telephone and fax numbers, and email address for the corresponding author
• Title page with the article title and name, credentials, title, and institutional affiliation of each author as well as the preferred correspondence address, telephone number, and email address of the corresponding author
• Text, double-spaced, with page numbers and running head
• References, double spaced
• Legends for illustrations
• Permission from individuals to publish their photographs, from the author and publisher of copyrighted materials, and from institutions for use of forms, protocols, etc. Authors are responsible for applying for permission for both print and electronic rights for all borrowed materials and are responsible for paying any fees related to the applications of these permissions.