Browse journals > Oral Surgery, Oral Medicine, Oral Pathology and Oral Radiology > Guide for authors
Guide for Authors
Authors: Please note that, due to changes in readership, the Endodontology section of OOOO is being retired. New submissions for the Endodontology section are no longer accepted. Manuscripts currently accepted or in process will be processed as usual. Thank you for your previous support of the Endodontology section.
- - General inquiries and communications regarding editorial management should be addressed to Alice M. Landwehr, Managing Editor: tripleOjournal@gmail.com.
- General correspondence to the Editor-in-Chief, Mark W. Lingen, DDS, PhD: Mark.Lingen@uchospitals.edu.
- Publisher-specific inquires should be addressed to: Jane Ryley, Elsevier Inc., 3251 Riverport Lane, Maryland Heights, MO 63043; e-mail: J.Ryley@Elsevier.com
- Issue Manager, Jill Shepherd. Telephone: (352) 483-8113; fax: (352) 483-3417; e-mail: email@example.com
Section Scope StatementsThe Oral Medicine Section aims to publish a broad range of original articles that help clinicians understand more thoroughly the pathobiology, etiology, diagnosis, prevention, and management of oral conditions related to underlying medical conditions, including diseases of the head, neck, and oral mucosal structures, orofacial pain conditions, salivary gland disorders, and taste disorders. The section also seeks research regarding the dental management of persons with medical problems and/or complicated medical conditions. The published findings must contribute substantively to the body of oral medicine literature and should lead to improved clinical decision-making and enhanced care of medically-related disorders or conditions affecting the oral and maxillofacial region. Articles presenting original, well-documented, and reproducible research are preferred.
The Oral and Maxillofacial Surgery Section aims to publish an extensive range of original articles that advances patient care through enhanced understanding of diagnosis, surgical and adjunctive treatment of diseases, and injuries and defects involving both the functional and esthetic aspects of the hard and soft tissues of the oral and maxillofacial regions. The section also seeks research regarding both the basic science of and management of persons with oral and maxillofacial conditions. Articles presenting ethical, original, well-documented, and reproducible research are given preference.
The Oral and Maxillofacial Pathology Section encourages the submission of original articles of high scientific quality that investigate the pathogenesis, diagnosis, and management of diseases affecting the oral and maxillofacial region. Submitted manuscripts may summarize findings from clinical, translational, or basic research in the broad field of oral and maxillofacial pathology but must contribute substantively to the body of knowledge in this field and should be of obvious clinical and/or diagnostic significance to the practicing oral and maxillofacial pathologist. Areas of focus may include the investigation of disease pathogenesis, the diagnosis of disease using microscopic, clinical, radiographic, biochemical, molecular, or other methods as well as the natural history and management of patients with various conditions of the head, neck, and oral mucosal structures. Articles presenting novel and reproducible research that introduce new knowledge and observations are especially encouraged. This section also welcomes the submission of topical review papers on relevant subjects.The Oral and Maxillofacial Radiology Section publishes original peer-reviewed contributions to the advancement of diagnostic clinical oral and maxillofacial radiology and related imaging sciences. The section considers original clinical and experimental research papers, technological developments, extensive systematic reviews of the literature, comprehensive pictorial reviews, special reports, and invited papers on subjects that will appeal to clinicians involved in the diagnostic imaging of hard and soft tissue maxillofacial pathology, selection criteria, computer-assisted diagnosis, craniofacial analysis, image-guided surgical navigation, image processing, dosimetry, radiation physics, biology, and safety.
The section also seeks extensive case series representing various expressions of particular conditions, descriptions of innovative imaging technique applications to these series, and description of novel imaging features to assist imaging specialists develop clinical protocols and interpretive knowledge based on multiple observations. Only papers contributing substantively to the body of knowledge in oral and maxillofacial imaging and performed with scientific rigor will be considered. These papers should assist clinicians in developing evidence-based practice and provide improved clinical decision-making regarding the performance of specific techniques and interpretation of resulting images affecting the oral and maxillofacial region. Diagnostic accuracy studies should conform to the principles of the STARD document (http://www.stard-statement.org/).
Article Types2. Review manuscripts (RM). Manuscripts that review the current status of a given topic, diagnosis, or treatment. These manuscripts should not be an exhaustive review of the literature but rather should be a review of contemporary thought with respect to the topic.
1. Full Length Manuscripts (FLM). Reports of original research (preclinical, clinical, or translational) that are well-documented, novel, and significant. FLM will be organized into six parts: (1) Abstract; (2) Introduction; (3) Materials and methods; (4) Results; (5) Discussion; (6) References.
3. Clinicopathologic Conference (CPC). Manuscripts that present interesting, challenging, or unusual cases. The presentation should simulate clinical work-up, including the formulation of a detailed and well thought out differential diagnosis. The complete diagnostic evaluation, management, and follow-up must be included. CPC articles must be organized into six parts: (1) Title: Provide a descriptive clinical title that does not reveal the final diagnosis. (2) Clinical presentation: Describe the clinical and imaging characteristics of the lesion. Use clinical photographs and radiographs as appropriate. (3) Differential diagnosis: List and discuss lesions to be considered as reasonable diagnostic possibilities. The authors are reminded that the most important part of the CPC manuscript is the clinical differential diagnosis, where the authors guide the readership through their own diagnostic thought process. This will require the formulation of a list of the most probable diagnostic possibilities (ideally at least 5-6 entities) based on the clinical presentation, medical history, and/or radiographic studies. (4) Diagnosis: Histopathologic findings illustrated with appropriate photomicrographs. (5) Management: Describe the treatment of the patient and response to treatment. (6) Discussion: Concentrate on the most interesting aspect(s) of the case. No abstract is needed for CPC manuscripts.4. Medical Management and Pharmacology Update (MMPU). This section is intended to provide concise, current reviews of medical problems and how they relate to dentistry. Manuscripts should include a good review of the clinical aspects of the disease, stressing the impact of the disease on the dental management and dental treatment of the patient. Emphasis should be placed on new developments, new research, or new approaches to therapy or management. Manuscripts should not be an exhaustive review of the literature but rather a review of contemporary thought with respect to the topic. Likewise, the bibliography need not be all inclusive but rather should include only seminal, contemporary references deemed by the author to be most pertinent. The desired format for manuscripts submitted for the MMPU section includes: (1) abstract; (2) topic introduction/overview; (3) epidemiology/demographics; (4) etiology and pathogenesis; (5) clinical presentation/physical findings; (6) diagnosis (laboratory tests, diagnostic imaging, etc.); (7) medical management and treatment; (8) complications; (9) prognosis; oral manifestations/dental implications and significance; and (10) dental management (of patients with the disease). Manuscripts should not exceed 12 pages in 12-point, double-spaced Times New Roman (tables and figures count toward the 12-page limit).
5. Pharmacology Update is a component of the MMPU section that offers the reader the opportunity to obtain concise information regarding drugs used in the practice of medicine, clinical dentistry, and dental specialties. Manuscripts should present clearly and concisely the background information regarding the disease or condition that is managed, the indications, rationale for and approved uses of the specific drugs or class of drugs, the advantages and benefits of the drug or drug class over previous drugs, mechanism of action, criteria for selection, usual dosage, pharmacokinetics, adverse effects, drug interactions, and oral health and dental management considerations. Emphasis should be placed on new developments, effectiveness in clinical trials, therapeutic outcomes, and safety. Manuscripts should reflect contemporary thought with respect to the topic. Use of figures to illustrate the mechanism of action and tables to present therapeutic outcomes, drug interactions, and adverse effects are encouraged. Manuscripts should utilize the MMPU categories for formatting the paper. Text should not exceed 3,000 words. Font should be 12-point, double-spaced Times New Roman. A maximum of 50 references is recommended.6. Case Reports. These types of publications often add little to the scientific knowledge base. However, excellent case reports may be published as online only papers if they meet certain criteria, such as: (1) rare or unusual lesions/conditions that need documentation, (2) well-documented cases showing unusual or "atypical" clinical or microscopic features or behavior, or (3) cases showing good long-term follow-up information, particularly in areas in which good statistics on results of treatment are needed.
SubmissionAfter submission files are uploaded, the system automatically generates an electronic copy in PDF format, which is used for reviewing. All correspondence, including the Editor's decision, will be communicated by e-mail; the corresponding author should verify that the e-mail address is entered correctly in the system. If the manuscript is accepted, the Editors reserve the right to determine whether it will be published in the print edition or solely in the Internet edition of the Journal. Articles accepted for publication are subject to editorial revision.
All submissions to Oral Surgery, Oral Medicine, Oral Pathology, and Oral Radiology should be made electronically via the Elsevier Editorial System (EES) submission system: http://ees.elsevier.com/tripleo. EES guides authors through the process of creating and uploading manuscripts. Original source files are required for the submission process. Correct preparation of the manuscript by the author will expedite the reviewing and publication procedures.
The manuscript, including all tables, should be formatted in word processing software (eg, .doc) and double-spaced. The use of appropriate headings throughout the body of the text (eg, Methods, Results, and Discussion sections) is required. Legends for figures should appear after the references list. If an illustration has been taken from copyrighted material, the legend must give full credit to the original source, and permission from the copyright holder must be provided (see Permissions below). Illustrations must also be submitted electronically as separate files (not embedded in the manuscript file); see file specifications below in Illustrations. Each table should be submitted as a separate file in word processing software (eg, .doc) format.International authors who are not completely fluent in the English language should seek help in the preparation of their manuscripts. Such assistance will enhance the review, improve the chance of acceptance, and greatly reduce the time until publication if the article is accepted. You might consider using a professional English editorial service such as America Journal Experts (http://www.journalexperts.com), TextCheck (http://www.textcheck.com), Medical English Service (http://www.med-english.com), or the Elsevier Editing Services (http://webshop.elsevier.com/languageediting).
Disclosures Disclose all funding sources that supported the work as well as all institutional or corporate affiliations of the authors in the cover letter. On the title page, include a publishable statement disclosing any commercial associations, current and within the past five years, that might pose a potential, perceived, or real conflict of interest. These include grants, patent licensing arrangements, consultancies, stock or other equity ownership, advisory board memberships, or payments for conducting or publicizing the study. If there are no disclosures, provide a statement to that effect.If there is any overlap between the submission and any other material, published or submitted, detail the nature of and reason for the overlap for the editors' assessment. Although poster presentations and abstracts are not considered duplicate publication, they should be stated on the title page. Further information about Elsevier's standards for publication ethics is available at http://www.elsevier.com/wps/find/intro.cws_home/ethical_guidelines
Title Page. The title page of the manuscript should include the title of the article, the full name of the author(s), academic degrees, positions, and institutional affiliations. The corresponding author's address, business and home telephone numbers, fax number, and e-mail address should be given. Disclosures must appear on the title page (see Disclosures above).Authorship. All authors must have seen and approved the submission of the manuscript and be willing to take responsibility for the entire manuscript. All persons listed as authors must meet the criteria for authorship according to the "Uniform Requirements for Manuscripts Submitted to Biomedical Journals: Writing and Editing for Biomedical Publication" available at www.icmje.org. All persons who are identified as authors must have made substantial contribution to the manuscript through significantly contributing to the conception, design, analysis or interpretation of data; drafting or significantly revising the manuscript; and providing final approval of the manuscript. All three of these conditions must be met by each author. Persons who contribute to the effort in supporting roles should not be included as authors; they should be acknowledged at the end of the paper (see Acknowledgments below).
Abstract. A structured abstract, limited to 150 words, must be used for data-based research articles. The structured abstract is to contain the following major headings: Objective(s); Study Design; Results; and Conclusion(s). The Objective(s) reflects the purpose of the study, that is, the hypothesis that is being tested. The Study Design should include the setting for the study, the subjects (number and type), the treatment or intervention, and the type of statistical analysis. The Results include the outcome of the study and statistical significance if appropriate. The Conclusion(s) states the significance of the results. For nondata-based submissions, the abstract should be an unstructured summary of less than 150 words. No abstract is needed for submissions to the CPC section.Statement of Clinical Relevance. For FLM, RA, and MMPU manuscripts, please provide a brief statement of no more than 40 words that succinctly summarizes the clinical relevance of the findings described in your manuscript.
Methods. As relevant, the Methods section should describe in adequate detail the experimental subjects, their important characteristics, and the methods, apparatus, and procedures used so that other researchers can reproduce the experiment. When the paper reports experiments on human subjects, the methods section must indicate that the protocol was reviewed by the appropriate institutional review board (IRB), is in compliance with the Helsinki Declaration, and that each subject in the project signed a detailed informed consent form.Animals. Please indicate that protocols were reviewed by the appropriate institutional committee with respect to the humane care and treatment of animals used in the study.
Acknowledgments. The names of persons who have contributed substantially to a manuscript but who do not fulfill the criteria for authorship, along with their conflicts of interest, funding sources, and industry relations, if relevant, are to be listed in the Acknowledgment section. This section should include individuals who provided any writing, editorial, statistical assistance, etc.References. References should be complete and reflect the current state of knowledge on the topic.. Personal communications and unpublished data are not to be cited as references but rather are to be cited in parentheses at the appropriate place in the text. Make sure all references have been verified and are cited consecutively in the text (not including tables) by superscript numbers. Reference list format must conform to that set forth in "Uniform Requirement for Manuscripts Submitted to Biomedical Journals" available at www.icmje.org. References to articles in press must include authors' surnames and initials, title of article, and name of journal. The reference list should be typed double-spaced on a separate page of the manuscript file and numbered in order as the reference citations appear in the text. For journal citations, include surnames and initials of authors, complete title of article, name of journal (abbreviated according to the Cumulated Index Medicus), year of publication, volume, number, and inclusive page numbers. For book citations, surnames and initials of authors, chapter title (if applicable), editors' surnames and initials, book title, volume number (if applicable), edition number (if applicable), city and full name of publisher, year of publication, and inclusive page numbers of citation.
EXAMPLES (if six or fewer authors, list all; if seven or more list first six and add et al):Format for periodical references: Pullon PA, McGivney J. Computer utilization in an oral biopsy service. Int J Oral Surg 1977;6:251-5.
Format for book references: Seakins J, Saunders R, editors. Treatment of inborn errors of metabolism. London: Churchill Livingstone: 1973; p. 51-6.Format for chapter references: Hudson FB, Hawcroft J. Duration of treatment in phenylketonuria. In: Seakins J, Saunders R, editors. Treatment of inborn errors of metabolism. London: Churchill Livingstone: 1973; p. 51-6.
Journal article on the Internet: Abood S. Quality improvement initiative in nursing homes: the ANA acts in an advisory role. Am J Nurs 2002 Jun ;102(6). Available at: http://www.nursingworld.org/AJN/2002/june/Wawatch.htm (accessed June 24, 2011)Illustrations. Illustrations should be numbered in the order of appearance in the text and accompanied by suitable legends.
A reasonable number of halftone illustrations or line drawings will be reproduced at no cost to the author. At the editors' discretion, color illustrations may be published in grayscale with the color image available in the online edition of the Journal; elaborate tables and extra illustrations, if accepted, may also appear as supplementary material in the online edition only. Typewritten or freehand lettering on illustrations is not acceptable. All lettering must be done professionally, and letters should be in proportion to the drawings or photographs on which they appear.Figures must be submitted in electronic figure file format. For best reproduction, images should be submitted in .tif format. Figures in .jpg format may be acceptable if they meet minimum resolution guidelines. Images embedded in programs such as PowerPoint or Word will not be accepted. Photographic images must be submitted at 300 ppi (pixels per inch) with the following dimensions: Full page 5" wide (1,500 pixels wide) or half page 3" wide (900 pixels wide). Screen capture resolutions (typically 72 ppi) will not provide adequate reproduction quality. Line-art images (charts, graphs) must be submitted at 1200 ppi with the following dimensions: Full page 5" wide (6000 pixels wide) or half page 3" wide (3600 pixels wide).
Avoid background gridlines and other formatting that do not convey information (eg, superfluous use of 3-dimensional formatting, background shadings). All images should be cropped to show only the area of interest and the anatomy necessary to establish a regional frame of reference. Although multipart figures are not preferred, if they are used, label multipart figures with capital letters (eg, A, B, C, etc); do not exceed nine parts to one figure. If images are to be combined in one figure, they should be the same height and magnification to facilitate reproduction.For advice on image enhancement and annotation refer to Corl FM, et al. A five-step approach to digital image manipulation for the radiologist. RadioGraphics 2002;22:981-992.
For further information, please see www.elsevier.com/artwork.
See also Permissions below.Legends to illustrations. Each illustration must be accompanied by a legend. These should be typed double-spaced on a separate page. If an illustration has been taken from published or copyrighted material, the legend must give full credit to the original source and accompanied by signed, written permission from the copyright holder (see Permissions below).
Tables. Each table should be submitted as a separate file. Tables should be self-explanatory and should supplement, not duplicate, the text. All table reference citations should be repeats of numbers assigned within the text, not initial citations. A concise title should be supplied for each table. All columns should carry concise headings describing the data therein. Type all footnotes immediately below the table and define abbreviations. If a table or any data therein have been previously published, a footnote to the table must give full credit to the original source and accompanied by signed, written permission from the copyright holder (see Permissions below).Supplementary Material. To save print pages and/or shorten an article to a readable length while allowing for detailed information to be available to interested readers, authors are encouraged to provide information that is essential for the discussion of the results of the submission in the submission itself and utilize supporting information to describe experimental details and nonessential but useful information as Supplementary Material. If the manuscript is accepted for print publication, a reference to the online material will appear in the print version.
Upload material, figures, and tables for online publication under the submission item "Supplementary Material" through the EES system. Be sure to change the description of the Supplementary Material to reflect the content; for example, Supplementary Detailed Methodology, Supplementary Figure Sx, Supplementary Table Sx.Please order material such as Figures and Supplemental Figures separately in order of the callouts/first mentions in the text. For example: Figure 1, Figure 2; Supplemental Figure S1, Supplemental Figure S2, etc.
In the text be sure that you add behind the reference to the supplemental material "(Supplemental Table Sx; available at [URL/link*])." * To be provided by the production department.Video and Computer Graphics. Authors are encouraged to submit videos and computer-generated graphics (eg, a slide presentation with or without animation and sound, a short video clip of a procedure). An author who wishes to supply such material should notify the editors in the cover letter and note this intention in the Author Comments area of the online submission. Although the publisher will not edit any video or computer graphic, editors and reviewers may suggest changes. All patient-identifying information must be removed or masked. If any of this material is copyrighted, full credit to the original source must be given in the legend and accompanied by signed, written permission from the copyright holder (see Permissions below).
The maximum length of a video or computer graphic is 8 minutes. Longer submissions may be divided into smaller clips, each of which should be identified at the beginning of the section (eg, Video Clip 1, Graphic 1). A concise legend for each video clip or computer graphic presentation must be included with the manuscript. Videos are to be submitted in MGEG-1 or MPEG-2 (.mpg) or QuickTime (.mov) format. More detailed instructions can be found at http://www.elsevier.com/artwork. Videos and computer graphics accompanying a manuscript declined for publication will not be accepted separately. If the manuscript is accepted for publication, the presentation will be archived at http://www.oooojournal.net/.Virtual Microscope
After submission of your paper, if it contains conventional slide images, you will receive an invitation to complement the low resolution slide images with high resolution versions for use with the Virtual Microscope. After accepting the invitation, you will have the opportunity to upload the high resolution slide images using the Virtual Microscope authoring system and will receive instructions on how to include references to the high resolution slides in your manuscript. Readers of your final, published paper will be able to see the slides at their highest resolution using the Virtual Microscope and can link from the article straight to the slides. For more information about the Virtual Microscope: http://www.elsevier.com/about/content-innovation/virtual-microscope
Permissions. Direct quotations, tables, or illustrations that have appeared in copyrighted material must be accompanied by written permission for their use from the copyright owner along with complete information with respect to source. Photographs of identifiable persons must be accompanied by signed releases from the patient or legal guardian showing informed consent and permission to publish recognizable photographs. We cannot review a manuscript with a recognizable photograph until the consent form is signed and uploaded. If it is impossible to obtain a consent form, the image must be sufficiently cropped or otherwise changed so the patient cannot be recognized. However, placing bars over the eyes is no longer acceptable to eliminate the need for a signed consent form. Articles appear in both the print and online versions of the journal, and wording of permissions should specify permission in all forms and media. Failure to obtain electronic permission rights may result in the images not appearing in the print or online versions.Letters to the Editor. Letters to the Editor should be a succinct comment pertaining to a paper(s) published in the Journal within the past year or to related topics. Provide a unique title for the Letter on the title page with complete contact information for the author(s). Double-space the text of the Letter. References, including reference to the pertinent article(s) in the Journal, should conform to style for manuscripts (see References). If accepted, the author(s) of the pertinent article(s) may be contacted to prepare a response to the comment.
Announcements. Announcements must be received by the Editorial Office at least 10 weeks before the desired month of publication. Items published at no charge include those received from a sponsoring society of the Journal; courses and conferences sponsored by state, regional, or national dental organizations; and programs for the dental profession sponsored by government agencies. All other announcements selected for publication by the Editor carry a charge of $60 US, and the fee must accompany the request to publish.Reprints. Because of the extremely high cost of preparing color articles, author reprints for articles containing color illustrations have to be prepared as overprints (overrun pages). Order forms will be sent to the corresponding author of articles containing color illustrations so that overprints of those articles can be ordered at the time of publication. No complimentary overprints or reprints will be provided.
Checklist for authors__ Letter of submission, to include disclosure of any previous publications or submissions with any overlapping information
__ Statement of clinical relevance (uploaded separately)
__ Title page
- __ Title of article
__ Full names(s), academic degree(s), affiliation(s) and titles of author(s)
__ Author to whom correspondence, proof, and reprint requests are to be sent, including address and business and home telephone numbers, fax number, and e-mail address
__ Any conflict of interest statement(s), disclosure(s), and/or financial support information, including donations
__ Word count for the abstract (if relevant to article type), a complete manuscript word count (to include body text and figure legends), number of references, and number of figures/tables
__ Article proper (double-spaced)
__ Statement of IRB review and compliance with Helsinki Declaration (stated in Methods section of manuscript, as relevant)
__ References (double-spaced on a separate page of the manuscript file)
__ Figure legends (double-spaced, on a separate page of the manuscript file)
__ Tables (double-spaced, uploaded separately as word processing [eg, .doc] files)
__ Illustrations, properly formatted (uploaded as separate files)
__ Video/computer graphics, properly formatted (uploaded as separate files)
__ Signed permission to reproduce any previously published material, in all forms and media (scanned in as a file and uploaded as Permission)
__ Signed permission to publish photographs of identifiable persons from the individual or legal guardian specifying permission in all forms and media (scanned in as a file and uploaded as Permission)
- - General inquiries and communications regarding editorial management should be addressed to Alice M. Landwehr, Managing Editor: tripleOjournal@gmail.com.