Guide for Authors

  • Electronic manuscript submission is mandatory athttp://ees.elsevier.com/jvoice

    Editorial Office
    Electronic Submissions: http://ees.elsevier.com/jvoice
    Email: journal@voicefoundation.org (general correspondence)
    Please address all non-Internet correspondence to:

    Robert T. Sataloff, M.D., D.M.A., F.A.C.S.
    Editor-in-Chief, Journal of Voice
    1721 Pine Street
    Philadelphia, PA 19103
    Telephone: 215-735-7999
    Fax: 215-735-9293

    Scope
    The Journal of Voice includes clinical and research articlesthat are of interest to all professionals of all backgrounds. Papersare solicited on all aspects of voice, including basic voice science,acoustics, anatomy, synthesis, medical and surgical treatmentof voice problems, voice therapy, voice pedagogy, andstudies in other areas that increase the knowledge of normal (includingperformance) and abnormal vocal function in adults andchildren. Review articles will also be considered.

    Manuscript Submission
    All manuscripts must be submitted via the Elsevier EditorialSystem (EES) at http://ees.elsevier.com/jvoice . You will be instructedto enter the manuscript title, type, authors, abstract, andkeywords and to upload your cover letter, manuscript text (includingreferences, figure legends, etc.), and figures (see belowfor further information on figures). It is advisable to save thecomplete manuscript as a word-processing document (MS Wordis preferred) and then upload it into EES.

    All materials submitted for publication, including solicited articlesand supplements, are subject to editorial review and revision.Only previously unpublished material will be considered forpublication. Material submitted to the Journal must not be underconsideration for publication elsewhere. All accepted manuscriptsbecome the property of the Journal and may not be reproducedwithout the written permission of the Editor and the Publisher.

    Copyright
    In compliance with current U.S. Copyright law, transfer ofcopyright from author to publisher or its designee must beexplicitly stated in writing to enable the publisher to assuremaximum dissemination of the author's work. A copy of theagreement, executed and signed by the author(s), is requiredwith each manuscript submission. The form to be used is availablefrom the Editor and Publisher. No manuscript can be publishedwithout a signed copyright transfer.

    Form of Manuscript
    Manuscripts should be submitted in English. The papershould be divided into sections with appropriate section headings.Pages must be numbered sequentially with the first page ofthe manuscript being page 1 (title page and abstract page are notnumbered). Authors are cautioned to type, where possible, allmathematical and chemical symbols, equations, and formulasand to identify all unusual symbols the first time they are used.Author(s) will use the American Medical Association Manual ofStyle, 9th ed., as a reference guide for writing purposes.

    Cover Letter
    Please include a cover letter indicating the name, mailing address,email address, telephone number, and fax number of theperson to whom correspondence, proofs, and reprint requestsare to be sent.

    Title Page
    The title page should contain the title, list of authors withaffiliations, and complete mailing address, email address,telephone number, and fax number of the author to whomcorrespondence, proofs, and reprint requests are to be sent. If theresearch was presented at a meeting, the name of the meeting,location, and date should be given.

    Abstract
    The abstract must be included twice--once alone, where indicatedby EES, and once as a part of the whole manuscript. Itshould be factual, comprehensive, and presented in a structuredabstract format. Limit the abstract to 250 words. Do not cite referencesin the abstract. Limit the use of abbreviations andacronyms. Use the following subheads: Objectives/Hypothesis,Study Design (randomized, prospective, etc.), Methods, Results,and Conclusions. Abbreviations and general statements (e.g.,"the significance of the results is discussed") should be avoided.

    Body of Paper
    The beginning of the manuscript should be an introduction tothe topic discussed including references to related literature, followedby a statement of the purpose and, where applicable, specificquestions to be answered by the research. Typically, thissection is followed by labeled sections with a sequence similarto Methods, Results, Discussion, and Conclusions.

    References
    References should follow the "Uniform Requirements forManuscripts Submitted to Biomedical Journals" (http://www.icmje.org/ ). References are to be supplied in order of citationin the text, numbered consecutively, and typed double-spaced.Sample references are given below of a journal articleand a book.

    1. Sataloff RT. Professional singers: the science and art of clinical care. Am J Otolaryngology. 1981;2: 251-266.
    2. Sataloff RT, Myers DL. Cancer of the Ear and Temporal Bone. In: Gates, Ed. Current therapy on Otolaryngology-Head & neck surgery. 3rd ed. Toronto and Philadelphia: B.C. Decker; 1987:157-160.

    Volume and issue numbers, specific beginning and endingpages, and name of translator should be included where appropriate.

    Journal title abbreviations should follow the practices of IndexMedicus. Provide all author names when there are seven orfewer co-authors. If there are more than seven co-authors,list only the first three and use et al. Authors are responsible forthe bibliographic accuracy of all references. "Personal communications"and "unpublished observations" should be indicatedwithin the text but excluded from the reference list (such communicationsand observations should be used only with the permissionof those cited).

    Symbols and Abbreviations
    Use of symbols and abbreviations should conform to those providedby professional standards publications such as the AmericanNational Standard Letter Symbols and Abbreviations for QuantitiesUsed in Acoustics Y10.11-1984, and the American NationalStandard Acoustical Terminology S1.1-1994. These two publicationsare available from the American National Standards Institute,11 West 42nd Street, New York, NY 10018, 212-642-4900.

    Accuracy of Data
    For all studies dealing with instrumental quantities, a statementof the "error of measurement" should be included. For studiesdealing with judgments, a statement concerning the procedure fordetermining the "reliability" of the judgments is expected.

    Glossary
    Authors are encouraged to define or explain jargon, and technicalor novel language (or expressions) for terms not commonlyknown across the audiologic professions. These terms and explanationscan be placed in a glossary table. If few, the terms canbe explained in the text.

    Tables
    All tables must be cited sequentially in the text, numbered,and supplied with suitable explanatory legends and headings.Tables should not be supplied typed within the body of the manuscript.They must be separately uploaded into EES. Tablesshould be self-explanatory and should supplement, rather thanduplicate, the material in the text.

    Figures and Illustrations
    All figures and illustrations must be cited sequentially in thetext, numbered, and supplied with legends. Figures, illustrations,and legends should not be supplied within the body of themanuscript. Each individual figure must be separately uploadedinto EES. Legends to figures should be brief, specific, and explanatory.They should not unduly repeat information alreadygiven in the text. Magnification and stain should be providedwhere appropriate. All photographs and illustrations documentingany postoperative change must be labeled with the postoperativeinterval.

    Figures should be submitted in electronic format, preferably inEPS or TIF format. Figures should be created using graphics softwaresuch as Photoshop or Illustrator. DO NOT USE PowerPoint,Corel Draw, or Harvard Graphics. COLOR figures submittedwith the manuscript will appear in black and white in print unlessthe author agrees to pay fees associated with color reproduction.They will appear on the website in color at no extra charge. Whencolor images appear in print in black and white, the black andwhite contrast will diminish, so choose distinct color contrastsand/or patterns for best conversion to black and white images.

    If a color image is accepted for print, it must meet the followingspecifications: CMYK at least 300 dots per inch (DPI). Grayscale images should be at least 300 DPI. Combinations of grayscale and line art should be at least 600 DPI. Line art (black andwhite or color) should be at least 1200 DPI. The author may beresponsible in part for costs associated with reproducing illustrationsin color and special artwork. Information on the extracharges can be obtained by calling Elsevier at 1-800-325-4177.

    For manuscripts that contain PHOTOGRAPHS OF A PERSON,submit a written release from the person or guardian, orsubmit a photograph that will not reveal the person's identity(eye covers may not be adequate to protect patient identity).

    If a figure has been taken from previously copyrighted material,the legend must give full credit to the original source, andletters of permission must be submitted with the manuscript.Articles appear in both the print and online versions of theJournal, and wording of the letter should specify permission inboth forms of media. Failure to get electronic permission rightsmay result in the images not appearing in the online version.

    Proofs and Reprints
    All manuscripts are subject to copyediting. The correspondingauthor will receive page proofs to check the accuracy oftypesetting. Authors may be charged for any alterations to theproofs beyond those needed to correct typesetting errors. Proofsmust be checked carefully and returned within 48 hours of receipt.The author is responsible for all statements in the article.

    A reprint order form will be sent to the corresponding authorwhen the article is sent to the publisher for publication. Reprintsare normally shipped four to six weeks after publication of theissue in which the article appears.

    Proofs, reprints orders, and all inquiries concerning items inproduction should be sent to Issue Management, Elsevier, 1600 JFK Blvd., Suite 1800, Philadelphia, PA 19103-2899; Tel: 800-523-4068.

    Peer Review
    Manuscripts received by the Journal are read by two or threereviewers who are knowledgeable in the topic in question. Therole of the reviewer(s) is to read the manuscript critically, commenton possible or needed changes, and assist the Editor inmaking a decision concerning the acceptance or rejection of themanuscript for publication. Final page proofs sent to the author(s) can be changed only minimally.

    Research Subjects
    Research studies reported in manuscripts submitted to theJournal of Voice must abide by the ethical principles for the protectionof human and animal subjects. The Journal endorsesthose principles found in the Belmount Report: Ethical Principlesand Guidelines for the Protection of Human Subjects (1979, Officeof the Protection from Research Risks Report, Bethesda,MD: U.S. Dept. of Health and Human Services); the Guide forthe Care and Use of Laboratory Animals (DHEW Publication No.(NIH) 80-23, Revised 1978, Reprinted 1980, Office of Scienceand Health Reports, DDR/NIH, Bethesda, MD 20205); and theWorld Medical Association Declaration of Helsinki guidelines(JAMA. 1997;277:925-926). To be considered for publication,studies involving human research subjects ordinarily require astatement indicating Institutional Review Board approval and/orcompliance with the Guidelines specified.

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