Guide for Authors

  • All journal information and instructions compiled in one document (PDF) in just one mouse-click Author information pack

    • Electronic manuscript submission
    • General information
    • Submission process
    • Guidelines for Original Articles
    • Other submissions
    • Graphical abstract
    • Highlights
    • 3D models
    • Submission checklist
    AUTHOR INQUIRIES

    Electronic manuscript submission

    The Journal of the World Federation of Orthodontists uses the Elsevier Editorial System (EES), an online manuscript submission and review system. To submit or review an article, please go to the JWFO EES website: ees.elsevier.com/jwfo.

    Send other correspondence to:
    Jorge Faber DDS, MS, PhD
    Editor-in-Chief JWFO
    Universidade de Brasília
    FS - Departamento de Odontologia
    Brasília, DF, CEP 70910-900
    Brazil
    E-mail: faber.jorge@gmail.com
    Telefone 55 (61) 3328-1798

    General information

    The Journal of the World Federation of Orthodontists (JWFO) is a unique publication dedicated to presenting the results of scientific research from orthodontics and related fields. In addition, it provides a forum in which to discuss this scientific research and so provide for each and every article its maximum possible impact. JWFO's overall goal is to contribute to the education and continuing education of professionals throughout the world, thus, stimulating the advancement of the art and science of orthodontics.

    Articles may reflect a wide range of ideas and study designs, from guest editorials and case reports to systematic reviews with meta-analysis, provided they do not contain material that has been submitted or published elsewhere. The nearer an article is to the bottom of the pyramid of evidenced based practice, the more thought provoking and insightful it should be in order to be eligible for publication.

    Authors who are not fluent in American English are strongly advised to seek help in the preparation of their manuscripts, in order to enhance the review process, improve the chance of acceptance, and greatly reduce the time until publication, if the article is accepted.

    Submission process

    Articles are submitted through EES and go through a peer review process. After editorial analysis, there are several possible decisions:

    • Accept
    • Minor revision
    • Major revision
    • Reject

    Decisions concerning acceptance, revision, or rejection of any manuscript are made by the Editor-in-Chief based on the reviews of the associate editors and guest reviewers. Editing by the author may include shortening an article, reducing the number of illustrations or tables, or changing the article's format. Accepted articles may appear with an invited discussion if the Editor so desires.

    The Editor-in-Chief reserves the right to edit manuscripts to fit the space available and to ensure conciseness, clarity, and stylistic consistency.

    The Editor-in-Chief maintains the right to submit accepted manuscripts for further reviews, revisions, and possible change of status based on potential legal, ethical, and biostatistical issues which become evident prior to publication. This may result in the article being further revised or even withdrawn from publication entirely at any point during the publication process.

    Guidelines for Original Articles

    All submissions must contain the following sections in separate files:

    1. Cover letter. It is important that you include a cover letter signed by all authors, and this material is confidential. Explain in the cover letter why this manuscript is suitable for publication in the JWFO. Consider the following questions as guide: How does your article provide a worthwhile addition to the scientific literature and clinical practice? How does your article relate to previously published work? In the cover letter you must also provide authors' names, affiliations, addresses, emails, and acknowledgements. Also indicate the name of the corresponding author.

    2. Manuscript. Should not contain any information that could identify the authors. The manuscript should not exceed 3000 words (including references), and must have the following structure in one single file:

    • Title. The title should include sufficient detail for indexing purposes but be general enough for readers outside the field to appreciate what the article is about.
    • Abstract. A 250 word or less structured abstract contains the following sections: Background, describing the problem; Methods, describing concisely how the study was performed; Results, describing the primary results; and Conclusions, reporting authors' main conclusions and possible clinical implications.
    • Article text. This section should include: Introduction, Materials and Methods, Results, Discussion, and Conclusions. You should express measurements in metric units, whenever practical. Refer to teeth by their full name or their FDI tooth number. For style questions, refer to the AMA Manual of Style, 9th edition.
    • References. All references should be cited in the text and numbered consecutively. Follow the format for references in Uniform Requirements for Manuscripts Submitted to Biomedical Journals, external link: icmje.org/manuscript_1prepare.html.
      Example of citations:
      Vermylen K, Collaert B, Lindén U, Björn AL, De Bruyn H. Patient satisfaction and quality of single-tooth restorations. Clin Oral Implants Res 2003; 14: 119-24.
      Skin flaps. In: Green DP, editor. Operative hand surgery. 3rd ed. New York: Churchill Livingstone; 1993. p 1334-60.
    • Figure and multimedia legends. The aim of the legend should be to describe the key messages of illustration, but the illustration should also be discussed in the text. An enlarged version of the illustration and its full legend will often be viewed in a separate window online, and it should be possible for a reader to understand it without switching back and forth between this window and the relevant parts of the text. The legend itself should be succinct, while still explaining all symbols and abbreviations.

    3. Figures. Do not embed figures in the word processing document. All figures must be submitted individually as single files. Figures should be in TIF or EPS format, CMYK or grayscale, at least 5 inches wide and at least 300 pixels per inch (118 pixels per cm). All patient-identifying information must be removed (for example, name in radiographs). If an illustration has been published before, include in a footnote with credit to the original source and include written permission for its use from the copyright holder. Permission also must be obtained to use modified figures.

    4. Tables. All tables should have a concise title. Footnotes can be used to explain abbreviations. Tables should supplement, not duplicate the text. Number them with Arabic numerals, in the order they are mentioned in the text. If a table has been previously published, include in the footnote the credits to the original source and include written permission for its use from the copyright holder. Submit tables as text-based files (Word or Excel, for example) and not in an image file format. Permission also must be obtained to use modified tables.

    5. Multimedia content. We encourage authors to submit multimedia files along with their manuscripts. Multimedia files should be smaller than 10 MB in size because of the difficulties that some users will experience in loading or downloading files. Be sure videos open in either QuickTime Player or Windows Media Player.

    6. Patient release. Photographs of identifiable persons must be accompanied by a release signed by the person or both living parents or the guardian of minors.

    7. Copyright release. Manuscripts must be accompanied by the following written statement, signed by all authors: "The undersigned author(s) transfers all copyright ownership of the manuscript [insert title of article here] to the World Federation of Orthodontists in the event the work is published. The undersigned author(s) warrants that the article is original, does not infringe upon any copyright or other proprietary right of any third party, is not under consideration by another journal, and has not been previously published. I (we) sign for and accept responsibility for releasing this material." Scan the printed copyright release and submit it via EES.

    8. Conflict of interest statement. Report any possible conflict of interest that might exist through the International College of Medical Journal Editors Form for the Disclosure of Conflict of Interest (http://www.icmje.org/coi_disclosure.pdf). If the manuscript is accepted, the disclosed information will be published with the article. The usual and customary listing of sources of support and institutional affiliations on the title page is proper and does not imply a conflict of interest. Guest editorials, Letters, and Review articles may be rejected if a conflict of interest exists.

    9. Institutional Review Board (IRB) approval. For those articles that report on the results of experiments of treatments where patients or animals have been used as the sample, IRB approval is mandatory. A copy of the letter granting approval from the IRB or the animal utilization study committee should be scanned and submitted via EES. No manuscripts will be sent out for review without it.

    10. Randomized Clinical Trials. Contributors to the JWFO must refer to the CONSORT statement on clinical research design (www.consort-statement.org) and are expected to comply with its recommendations when reporting on a randomized clinical trial. Articles must be accompanied by the current CONSORT statement, checklist, and flow diagram.

    11. Systematic Reviews and Meta-Analyses. These articles must be accompanied by the current PRISMA checklist and flow diagram (http://www.prisma-statement.org/).

    Other submissions

    We encourage readers to evaluate and comment on articles, stimulating debate about them. We publish these commentaries in the Letters to the Editor section. Letters to the Editor must be less than 500 words including references. Send letters directly to the editor, via e-mail: faber.jorge@gmail.com. Submit a signed copyright release with the letter.

    Case Reports are the gate through which new ideas and concepts develop. To deserve publication, the case report must present an insightful or thought provoking perspective. Another reason to publish a case report is for the lesson that it teaches. Unusual complications of a treatment or an innovative and proper diagnostic strategy may also deserve publication. Case Reports must have complete high quality records. We also analyze the quality of treatment and quality of the manuscript. Manuscripts must include the following sections: Introduction; Diagnosis; Etiology; Treatment Objectives, Treatment Alternatives, Treatment Progress, and Treatment Results; Discussion; Conclusion. Illustrations must include extraoral and intraoral photographs, dental casts, panoramic radiographs, cephalometric radiographs, and tracings from both pretreatment and posttreatment. Other figures may be necessary according to article characteristics.

    We publish book and monograph reviews, depending upon their interest and value to WFO members. Send books to the Editor-in-Chief Jorge Faber, Universidade de Brasília, FS - Departamento de Odontologia, Brasília DF CEP:70910-900, Brazil. They will not be returned.

    Graphical abstract

    A Graphical abstract is optional and should summarize the contents of the article in a concise, pictorial form designed to capture the attention of a wide readership online. Authors must provide images that clearly represent the work described in the article. Graphical abstracts should be submitted as a separate file in the online submission system. Image size: Please provide an image with a minimum of 531 × 1328 pixels (h × w) or proportionally more. The image should be readable at a size of 5 × 13 cm using a regular screen resolution of 96 dpi. Preferred file types: TIFF, EPS, PDF or MS Office files. See http://www.elsevier.com/graphicalabstracts for examples.
    Authors can make use of Elsevier's Illustration and Enhancement service to ensure the best presentation of their images also in accordance with all technical requirements: Illustration Service.

    Highlights

    Highlights are mandatory for this journal. They consist of a short collection of bullet points that convey the core findings of the article and should be submitted in a separate file in the online submission system. Please use 'Highlights' in the file name and include 3 to 5 bullet points (maximum 85 characters, including spaces, per bullet point). See http://www.elsevier.com/highlights for examples.

    3D models

    You can enrich your online articles by providing 3D models (optional) in PLY, OBJ or U3D format, which will be visualized using the interactive viewer next to the article. Each 3D model will have to be zipped and uploaded to the online submission system via the '3D models' submission category. Please be advised that the recommended model size before zipping is 50–100 MB. Multiple models can be submitted. Please provide a short informative description for each model by filling in the 'Description' field when uploading a dataset. Note: all datasets will be available for download from the online article on ScienceDirect. If you have concerns about your data being downloadable, please provide a video instead. For more information see http://www.elsevier.com/about/content-innovation/obj-ply-models and http://www.elsevier.com/about/content-innovation/u3d-models.

    Submission checklist

    o Cover letter signed by all authors.
    o Manuscript text without information that could identify authors.
    o Figures (TIF or EPS format), Tables and Multimedia content. All figures, tables, and multimedia content must be submitted individually as single files.
    o Patient release.
    o Copyright release.
    o Conflict of interest statement.
    o Institutional Review Board approval.
    o Permissions to reproduce previously published material.



    You can track your submitted article at http://help.elsevier.com/app/answers/detail/a_id/89/p/8045/. You can track your accepted article at http://www.elsevier.com/trackarticle. You are also welcome to contact Customer Support via http://support.elsevier.com.

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