Guide for Authors

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    INTRODUCTION
    • TYPES OF PAPERS
    BEFORE YOU BEGIN
    • Ethics in publishing
    • HUMAN AND ANIMAL RIGHTS
    • CONFLICT OF INTEREST
    • SUBMISSION DECLARATION AND VERIFICATION
    • AUTHORSHIP
    • Changes to Authorship
    • COPYRIGHT
    • ROLE OF FUNDING SOURCE
    • Funding body agreements and policies
    • PUBLISHING WITH JANAC
    • OPEN ACCESS PUBLICATION (OA)
    • LANGUAGE USE AND EDITING SERVICES
    • MANUSCRIPT SUBMISSION
    • PEER REVIEW
    PREPARATION
    • YOUR PAPER YOUR WAY (YPYW)
    • FORMATTING REQUIREMENTS
    • TYPES OF SUBMISSIONS
    • COMPONENTS OF A MANUSCRIPT
    • REPORTING GUIDELINES
    • Graphical abstract
    AFTER ACCEPTANCE
    • REVISED SUBMISSIONS
    • COPYRIGHT
    • AUDIOSLIDES
    • USE OF THE DIGITAL OBJECT IDENTIFIER
    • ONLINE PUBLICATION OF ACCEPTED MANUSCRIPTS
    • Online proof correction
    • Offprints
    JANAC STYLE GUIDE
    • AUTHOR INQUIRIES



    The Journal of the Association of Nurses in AIDS Care (JANAC) is the official journal of the Association of Nurses in AIDS Care (ANAC). JANAC’s mission is to support nursing practice, research, and education through the dissemination of scholarly, cutting-edge knowledge and practice standards. JANAC provides a forum for interdisciplinary discussions about clinical practice, education, research, prevention, public health, health administration, international health, legal-ethical issues, social issues, and public policy related to all aspects of the HIV epidemic. JANAC invites original articles that focus on a broad spectrum of issues related to HIV, from the perspectives of nursing, public health, clinical care, research, mental health, behavioral health, and medicine. Submissions are welcomed from nurses, other health care providers, social scientists, epidemiologists, and other authors.

    TYPES OF PAPERS

    JANAC invites contributions in the form of feature manuscripts, including reports of original research and state-of-the-knowledge reviews; research, practice, or program briefs; case studies; topical columns and commentaries; guest editorials; and media and book reviews. Letters to the editor are encouraged.

    Ethics in publishing

    For information on Ethics in publishing and Ethical guidelines for journal publication see http://www.elsevier.com/publishingethics and http://www.elsevier.com/journal-authors/ethics.

    HUMAN AND ANIMAL RIGHTS

    The privacy rights of human subjects must always be observed. Authors should include a discussion in the manuscript about the process used to assure privacy and safety for all human subjects. This will usually include acknowledging the review board that approved the study, and discussing the informed consent process and how human subjects were informed of their rights.
    Authors should ensure that all work described has been carried out in accordance with The Code of Ethics of the World Medical Association (Declaration of Helsinki) for experiments involving humans http://www.wma.net/en/30publications/10policies/b3/index.html; EU Directive 2010/63/EU; for animal experiments http://ec.europa.eu/environment/chemicals/lab_animals/legislation_en.htm; Uniform Requirements for manuscripts submitted to Biomedical journals http://www.icmje.org.

    CONFLICT OF INTEREST

    Authors are required to provide full disclosure of actual or potential conflicts of interest relevant to the subject matter of the manuscript that have occurred over the previous 2 years, during the research being reported on, and/or that can reasonably be expected to occur in the foreseeable future. Disclosures may include, but are not limited to, grants and funding, employment, affiliations, honoraria, consultancies, board positions, royalties, stock options and ownership, or expert testimony. Unless determined to be important to the review process, disclosures are held confidential until an article is accepted for publication. Disclosure statements appear with all articles published in JANAC. Authors should contact the Managing Editor with questions or concerns, but should err on the side of inclusion when in doubt. Please see the full Conflict of Interest Policy on our Web site at http://www.nursesinaidscarejournal.org/webfiles/images/journals/jana/conflict.pdf

    If the author(s) has no conflicts of interest to declare (including relationships with pharmaceutical companies, biomedical device manufacturers, grantors, or other entities whose products or services are related to topics covered in this manuscript), this must be stated. In this case, please use the following statement:

    • The author(s) report(s) no real or perceived vested interests that relate to this article that could be construed as a conflict of interest.

    The following is sample text for disclosure of a real or perceived conflict of interest:
    • This study was funded in part by ABC Corporation and grant #1-234-5678 from DEF Foundation. Kyle Smith reports having received lecture fees from XYZ Laboratories. Chris Gallegos disclosed consulting fees from 123 Inc. Pat Jones reports no financial interests or potential conflicts of interest.

    SUBMISSION DECLARATION AND VERIFICATION

    It is unethical to submit a manuscript to more than one journal at a time. A manuscript must be rejected or formally withdrawn by the author from one journal before it can be submitted to another journal.

    Submission of an article implies that the work described (a) has not been published previously (except in the form of an abstract, as part of a published lecture or academic thesis, or as an electronic preprint, see http://www.elsevier.com/postingpolicy); (b) is not under consideration for publication elsewhere; (c) is approved by all authors for publication and is tacitly or explicitly approved by the responsible authorities where the work was carried out; and (d) if accepted, will not be published elsewhere in the same form, in English or in any other language, including electronically without the written consent of the copyright-holder. To verify originality, your article will be checked by the originality detection service CrossCheck http://www.elsevier.com/editors/plagdetect

    AUTHORSHIP

    JANAC follows the ICMJE guidelines for definition of authorship:

    Authorship credit should be based on (a) substantial contributions to conception and design, acquisition of data, or analysis and interpretation of data; (b) drafting the article or revising it critically for important intellectual content; and (c) final approval of the version to be published. Authors must meet all 3 conditions. (Retrieved from http://www.icmje.org/ethical_1author.html)

    Note: It may be more appropriate to recognize individuals who have contributed but who do not meet authorship criteria in your acknowledgment statement.

    Papers with More than 6 Authors
    For papers with more than 6 authors, each author is required to declare his or her individual contribution to the article. All authors must have materially participated in the research and/or article preparation, so roles for all authors should be described in the disclosure statement.

    For published manuscripts with more than 6 authors, the author list will appear in APA format on the cover and in the table of contents of the publication issue. These pages will list the first 6 authors, followed by ellipses (…), and the last author (i.e., Author, A., Author, B., Author, C., Author, D., Author, E., Author, F., . . . Author, Z.). All authors will be listed on the first page of the article in the print journal and in the online version.

    Changes to Authorship

    Authorship and the order of authors are established when the manuscript is submitted. Any change after that must be formally requested in a letter listing newly added or deleted authors, a change in the order of the previously listed authors, the new order of authors, and the reason for the change. All of the manuscripts’ authors must sign the request to signify agreement to the change. Alternatively, the corresponding author may e-mail this information to all of the authors and copy the editorial office (Kristen.overstreet@mac.com). Each author should then reply to all with his/her approval.

    COPYRIGHT

    When using another author’s work (e.g., modifying or adapting a published table or figure, or re-publishing a tool or questionnaire), even if you are not copying the material exactly, you may need to seek permission from the original copyright owner. Referencing the original source may not be enough. It is the author’s responsibility to gain needed permissions. For more information see: http://www.copyright.gov/

    ROLE OF FUNDING SOURCE

    You are requested to identify sources of financial support for the conduct of research and/or article preparation and to briefly describe the role of the sponsor(s), if any, in (a) study design; (b) the collection, analysis, and interpretation of data; (c) writing the report; and (d) the decision to submit the article for publication. If the funding source(s) had no such involvement then this should be stated. Please include this information in your Acknowledgment section.

    Funding body agreements and policies

    Elsevier has established agreements and developed policies to allow authors whose articles appear in journals published by Elsevier, to comply with potential manuscript archiving requirements as specified as conditions of their grant awards. To learn more about existing agreements and policies please visit http://www.elsevier.com/fundingbodies.

    JANAC follows the policy and procedure of its publisher, Elsevier, to comply with the NIH Access Mandate. All reports of NIH-funded research accepted for publication in JANAC will be handled in the following manner.
    Elsevier will send to PMC [PubMed Central] the final peer-reviewed manuscript, which was accepted for publication and sent to Elsevier’s production department, and that reflects any author-agreed changes made in response to peer-review comments. Elsevier will authorize the manuscript’s public access posting 12 months after final publication. Following the deposit by Elsevier, authors will receive further communications from the NIH with respect to the submission.

    PUBLISHING WITH JANAC

    JANAC offers a variety of publication options, including traditional print with online ahead of print, online only, and open access. Manuscripts must go through peer review and editing processes prior to being accepted for any form of publication.

    PRINT PUBLICATION WITH ONLINE AHEAD OF PRINT

    After a paper is accepted for publication in JANAC, type set, and given final author approval, it will be placed into the publication queue. Print publication will usually take place within 9 months of acceptance. All articles accepted for publication will be published online ahead of print in a fully citable format until they are published in a print issue. The final format will include volume, issue, and page numbers. The only change from traditional print publication is that the article is available online for citation before formal print publication, allowing more rapid dissemination of cutting-edge information.

    ONLINE ONLY PUBLICATION

    JANAC offers the opportunity to publish accepted articles online only. These articles will not appear in JANAC’s printed pages. Instead, online-only articles are listed in the table of contents of the next available print issue and readers are directed to a URL to retrieve the articles in a final, fully citable format with e-page numbers. Online-only publication allows authors to publish their work in a timelier manner than waiting for print publication.

    OPEN ACCESS PUBLICATION (OA)

    Open access provides peer-reviewed scholarly research to readers via the Internet. Open access articles are freely available to members of ANAC, other subscribers, and the wider public with permitted reuse based on individual copyright agreements.

    Immediate Open Access

    If immediate open access is desired, a publication fee (see below) is payable by authors or their research funders. These articles will be immediately and permanently free for anyone to read and download. Permitted reuse is defined by the author’s choice of one of the Creative Commons user licenses listed below. Subscription open access articles are made available to subscribers as well as to developing countries and patient groups through Elsevier’s access programs (http://www.elsevier.com/access). There is no open access publication fee for these types of articles.

    Open Access Fees

    JANAC has a publication fee to provide open access, with the exception noted above. The author(s) or research funders may pay the fee. The author’s publication choice will have no effect on the peer review process or acceptance of submitted articles. The open access publication fee for JANAC is $2,500 USD, excluding taxes. Learn more about Elsevier's pricing policy at www.elsevier.com/openaccesspricing

    Open Access User Licenses

    Authors who have paid The open access publication fee should choose from one of the following Creative Commons user licenses.

    Creative Commons Attribution-NonCommercial-ShareAlike (CC-BY-NC-SA). This option is for non-commercial purposes. It lets others distribute and copy the article; create extracts, abstracts, and other revised versions; make adaptations or derivative works of or from an article (such as a translation); include in a collective work (such as an anthology); text; and data mine from the article, as long as the user credits the author(s), does not represent the author(s) as endorsing the adaptation of the article, does not modify the article in such a way as to damage the author's honor or reputation, and licenses the new adaptations or creations under identical terms (CC-BY-NC-SA).

    Creative Commons Attribution-NonCommercial-NoDerivs (CC-BY-NC-ND). This option is also for non-commercial purposes. It allows others to distribute and copy the article and to include it in a collective work (such as an anthology), as long as the user credits the author(s) and does not alter or modify the article.

    Creative Commons Attribution (CC-BY). This option is available only for authors funded by organizations with which Elsevier has established an agreement. For a full list of these, please see www.elsevier.com/fundingbodies. Elsevier has established agreements with funding bodies. This ensures that authors can comply with funding body open access requirements, including specific user licenses, such as CC-BY. Some authors may also be reimbursed for associated publication fees (see www.elsevier.com/fundingbodies).

    RETAINED AUTHOR RIGHTS

    As an author, you (or your employer or institution) retain certain rights. For more information on author rights:

    LANGUAGE USE AND EDITING SERVICES

    Please write your text in proper English with U.S. spelling, grammar, and punctuation conventions. Authors who feel a manuscript may require editing to eliminate grammatical or spelling errors and to conform to correct scientific English may wish to use the English Language Editing service available from Elsevier's WebShop (http://webshop.elsevier.com/languageediting/) or visit our customer support site (http://support.elsevier.com) for more information.

    Manuscripts with poor English grammar are likely to be rejected without further consideration.

    MANUSCRIPT SUBMISSION

    JANAC uses an online manuscript submission and review system. Please visit http://ees.elsevier.com/janac to submit a manuscript electronically. The Web site guides authors through the initial registration process, including uploading requisite files. A tutorial is available at the site for authors. All correspondence, including notification of the Editor's decision and requests for revision, takes place by e-mail.

    The system automatically converts source files to a single PDF file of the article, which is used in the peer-review process. Please note that although manuscript source files are converted to PDF files at submission for the review process, the source files (in a Word document) are needed for further processing during the revision process.

    JANAC uses iThenticate© to detect similarities between submitted papers and previously published materials, including materials written and published by the author(s) of the submitted paper and information on the Internet. We will not review submissions with excessive similarities to other publications.

    Submit your article
    Please submit your article via http://ees.elsevier.com/janac.

    PEER REVIEW

    Every submission for a featured manuscript is evaluated by at least two members of the review panel. Reviewers help the editor determine the paper’s relevance and significance, the degree to which it advances knowledge, the quality of scholarly presentation, the integrity of research methods, and clinical content relevant to nursing practice and HIV care.

    YOUR PAPER YOUR WAY (YPYW)

    JANAC now offers the Your Paper Your Way service. This service allows you to submit your manuscript as a single file, in any format or layout that our reviewers can use to evaluate your manuscript.

    • The submission can be a PDF file or a Word document.
    • Please note that JANAC uses a double-blind peer-review process, so the title page must be uploaded separately.
    • Your submission should contain high enough quality figures for review. Individual figure files larger than 10 MB must be uploaded separately.
    • Remember that you should submit a document that will be easy for reviewers to read and understand.

    Note: Authors will eventually be asked to put papers into JANAC format, which is based on the Publication Manual of the American Psychological Association (APA, 2010), 6th edition. Instructions in the JANAC Style Guide take precedence over the APA Manual.

    FORMATTING REQUIREMENTS

    There are no strict formatting requirements for initial submission, but all manuscripts must contain essential elements. For example, a research paper should include an Abstract, Keywords, Introduction, Methods, Results, Conclusions, and Figures and Tables with Captions. If your paper contains videos and/or other supplementary material, they should be included in your initial submission for peer review purposes. Divide the article into clearly defined sections. JANAC format and style will need to be applied during the final revision process.

    References

    References can be in any style or format for initial submission, as long as the style is consistent and required components are included. Required components, when applicable, are: author name(s), journal title/book title, chapter title/article title, year of publication, journal volume number or book chapter, pagination, and DOI. The reference style used by the journal will be applied to all accepted articles by Elsevier at the proof stage. Note that missing components will be highlighted at the proof stage for the author to correct. Citations in the text must, likewise, be consistent, accurate, and easy for readers to use to find the correct reference.

    Figures and tables

    Please insert figures and tables near the relevant text in the manuscript, rather than at the end of the file.

    TYPES OF SUBMISSIONS

    Feature Articles

    Submissions for feature articles should have the following components: (a) title page, submitted in a separate file (see the sample title page in the JANAC Style Guide); (b) manuscript body, including abstract and 3-6 key words (on first page), title, manuscript text, references, and tables, if applicable, and key considerations (see the JANAC Style Guide); and (c) figures, if applicable. Feature articles may be up to 28 pages on initial submission, not including the Title Page or Key Considerations. We accept a combined total of up to 5 tables and figures in feature manuscript submissions.

    Other Submissions

    Submissions are accepted for research, practice, or program briefs; topical columns and commentaries; guest editorials; media reviews; and letters to the editor. The editor reviews these submissions and determines whether input is needed from additional reviewers. These submissions should have the following components: (a) title page, submitted in a separate file (see the sample title page in the JANAC Style Guide); (b) manuscript body, including title, text, references, and tables, if applicable; and (c) figures, if applicable. Papers in this category may be up to 10 pages on initial submission. Please limit these submissions to a total of 2 tables and/or figures per manuscript. Abstracts and key considerations are not required.

    COMPONENTS OF A MANUSCRIPT

    Title Page

    The title page should include each author’s credentials, title/position, affiliation, and location (city and state and/or country), and corresponding author and her/his e-mail address. The title page should be submitted as a separate document to blind our reviewers to information about the authors. See sample title page in the JANAC Style Guide.

    Acknowledgments

    Please acknowledge all sources of funding in an Acknowledgment Statement on the title page of the manuscript. This is also an appropriate place to acknowledge assistance from non-author colleagues in the development and production of a manuscript.

    Abstract

    Abstracts may contain up to 150 words, and should appear immediately above the body of the manuscript on page 1. Authors will also be asked to provide the abstract as part of the submission process. You may cut and paste your abstract into the submission box. Abstracts are required for all feature articles but not for other submissions.

    Key words

    Please provide at least 3 and no more than 6 key words. Key words related to the content of the manuscript should be listed in alphabetical order and separated by commas. For feature articles, place key words after the abstract on the first page of the manuscript. For other submissions, please place the key words on the title page.

    Manuscript body

    Manuscript pages should be numbered consecutively; running heads are not recommended. A clear and concise writing style is required.

    References

    The reference section should start on a new page after the end of the body of the paper. The list should represent current literature and appropriate historical references that have been used in the body of the paper as citations or referenced in the tables and/or figures. References should be limited to about 30 for research manuscripts; review manuscripts may use more references, but with restraint; brief submissions should limit references to 10-15.

    Key Considerations

    All feature manuscripts should include 3-6 key points from the article, with a focus on clinical applications. Points should be presented in a bulleted list and focus on pertinent concepts that can be reasonably derived from the manuscript and how they apply to the care of people living with HIV infection. This list should start on a new page following the reference list.

    Tables

    Tables are encouraged if they will help the reader better understand the text. Tables should be self-explanatory and enhance, not duplicate, the text. Tables should be numbered, titled, and referenced in the most appropriate section of the manuscript text. Tables should be placed as close as possible to the table reference in the submission. Any abbreviations in the table should be defined in a “Note.” below the table. Please number tables sequentially as they appear in the paper.

    Figures

    Figures, including photographs, are encouraged if they will help the reader better understand the text. Figures should be self-explanatory and enhance, not duplicate, the text. Figures can be imbedded in the manuscript as long as they remain clear and easy to read. Otherwise, submit them as separate files.

    REPORTING GUIDELINES

    JANAC encourages authors to use the following industry-recognized reporting guidelines to clarify that minimum reporting requirements have been met. For further information on reporting guidelines, visit http://www.equator-network.org

    Study Type: Randomized Controlled Trial (RTC); Reporting Guideline: CONSORT

    Link to Guideline
    Checklist: http://www.consort-statement.org/consort-statement/overview0/
    Flowchart: http://www.consort-statement.org/consort-statement/overview0/

    Study Type: Systematic Reviews and Meta-analyses of controlled trials; Reporting Guideline: PRISMA

    Link to Guideline
    Checklist: http://www.prisma-statement.org/statement.htm
    Flowchart: http://www.prisma-statement.org/statement.htm

    Study Type: Quality Improvement (QI); Reporting Guideline: SQUIRE

    Link to Guideline
    Statement: http://www.squire-statement.org/
    Checklist: http://www.squire-statement.org/assets/pdfs/SQUIRE_guidelines_table.pdf

    Graphical abstract

    Although a graphical abstract is optional, its use is encouraged as it draws more attention to the online article. The graphical abstract should summarize the contents of the article in a concise, pictorial form designed to capture the attention of a wide readership. Graphical abstracts should be submitted as a separate file in the online submission system. Image size: Please provide an image with a minimum of 531 × 1328 pixels (h × w) or proportionally more. The image should be readable at a size of 5 × 13 cm using a regular screen resolution of 96 dpi. Preferred file types: TIFF, EPS, PDF or MS Office files. See http://www.elsevier.com/graphicalabstracts for examples.
    Authors can make use of Elsevier's Illustration and Enhancement service to ensure the best presentation of their images and in accordance with all technical requirements: Illustration Service.

    REVISED SUBMISSIONS

    When we ask for revisions, we will also ask that you provide JANAC with editable source files in Word documents: 1 file for the title page; 1 file for the text, tables, and key considerations; and 1 file for each figure. For best publication quality, figure files should be 300 dpi and in jpeg, EPS, or TIFF format. Figures should be numbered, titled, and referenced in the most appropriate section of the manuscript text. See the copyright section.

    COPYRIGHT

    Authors will be asked to sign appropriate transfer of copyright agreement for publication type, following acceptance of the paper. The author is responsible for the content of the final manuscript, accuracy of references, quoted material, and any violation of copyright. Authors must adhere to ethical standards for research and publication.

    AUDIOSLIDES

    JANAC encourages authors to create an AudioSlides presentation with their published articles. AudioSlides are brief presentations that are shown next to the online article in ScienceDirect. AudioSlides allow authors to summarize the article in their own words and to help readers better understand the paper. Information and examples are available at http://www.elsevier.com/audioslides. Authors will receive an invitation to create an AudioSlides presentation after acceptance of the paper.

    USE OF THE DIGITAL OBJECT IDENTIFIER

    The Digital Object Identifier (DOI) is used to cite and link to electronic documents. The DOI consists of a unique alphanumeric character string assigned to a document by the publisher on initial publication (electronic or print). The assigned DOI never changes. Therefore, it is an ideal medium for citing a document, particularly Articles in Press, which have not yet received full bibliographic information. Example of correct DOI format: doi:10.1016/j.jana.2013.10.005 or, in URL format: http://dx.doi.org/10.1016/j.jana.2013.10.005

    ONLINE PUBLICATION OF ACCEPTED MANUSCRIPTS

    JANAC publishes accepted articles 5 business days after they are released to Elsevier in an “In Press” Accepted Manuscript version. This version has not yet been copyedited or typeset. It is the final author-accepted version of the article. After the article has been copyedited, typeset, and approved by the author, a new electronic final version will replace the accepted version on the journal website and in Scopus. This version will then be incorporated into a future print issue of the journal unless the online-only option has been selected by the author.

    Online proof correction

    Corresponding authors will receive an e-mail with a link to our online proofing system, allowing annotation and correction of proofs online. The environment is similar to MS Word: in addition to editing text, you can also comment on figures/tables and answer questions from the Copy Editor. Web-based proofing provides a faster and less error-prone process by allowing you to directly type your corrections, eliminating the potential introduction of errors.
    If preferred, you can still choose to annotate and upload your edits on the PDF version. All instructions for proofing will be given in the e-mail we send to authors, including alternative methods to the online version and PDF.
    We will do everything possible to get your article published quickly and accurately - please upload all of your corrections within 48 hours. It is important to ensure that all corrections are sent back to us in one communication. Please check carefully before replying, as inclusion of any subsequent corrections cannot be guaranteed. Proofreading is solely your responsibility. Note that Elsevier may proceed with the publication of your article if no response is received.

    Offprints

    The corresponding author, at no cost, will be provided with a personalized link providing 50 days free access to the final published version of the article on ScienceDirect. This link can also be used for sharing via email and social networks. For an extra charge, paper offprints can be ordered via the offprint order form which is sent once the article is accepted for publication. Both corresponding and co-authors may order offprints at any time via Elsevier's WebShop (http://webshop.elsevier.com/myarticleservices/offprints). Authors requiring printed copies of multiple articles may use Elsevier WebShop's 'Create Your Own Book' service to collate multiple articles within a single cover (http://webshop.elsevier.com/myarticleservices/booklets).

    JANAC STYLE GUIDE

    Authors are encouraged to consult and follow the “JANAC Style Guide,” http://www.nursesinaidscarejournal.org/pb/assets/raw/Health%20Advance/journals/jana/JANAC%20style%20guide%20with%20YPYW%20July2014.072314.pdf

    AUTHOR INQUIRIES

    For inquiries relating to the submission of articles (including electronic submission) please visit this journal's homepage (http://www.nursesinaidscarejournal.org/). For detailed instructions on the preparation of electronic artwork, please visit http://www.elsevier.com/artworkinstructions. Contact details for questions arising after acceptance of an article, especially those relating to proofs, will be provided by the publisher. You can track accepted articles at http://www.elsevier.com/trackarticle. You can also check our Author FAQs at http://www.elsevier.com/authorFAQ and/or contact Customer Support via http://support.elsevier.com.

    Inquiries regarding manuscript submission or status should be directed to the Managing Editor, Kristen Overstreet, via e-mail at kristen.overstreet@mac.com. All other inquiries should be directed to the Editor, Lucy Bradley-Springer, via e-mail at lucy.bradley-springer@UCDenver.edu or at 1-303-724-0811. Manuscript status information is always available for registered authors via the journal's online submission system.

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