Guide for Authors
Journal of Surgical Education is the official journal of the Association of Program Directors in Surgery (APDS), and it is affiliated with the Gary P. Wratten Surgical Symposium (U. S. Army), and the Society of Air Force Clinical Surgeons. The journal's purpose is to publish information on educational principles, clinical teaching and outcomes for trainees within the field of surgery. The journal supports activities of the APDS and communicates information regarding surgical education to students, residents, program directors, program coordinators and general surgeons. The Journal of Surgical Education is published six times a year by Elsevier. One issue is dedicated to the proceedings from the annual meeting of the APDS.
Articles are considered for publication with the understanding that 1) the manuscript must be an original work that has not been previously published by or submitted to another journal in print or electronic form (exceptions to this rule would be abstracts or press reports published in connection with scientific meetings), 2) the author must accept full responsibility for the accuracy of all content, and 3) acceptance for publication means assigning the copyright to the APDS through the publisher, Elsevier.Each article submitted is subjected to peer review. Peer reviewer identities are kept confidential; author identities are not. The editors reserve the right to edit manuscripts, overrule the decision of a peer reviewer, fit articles into available space, and rewrite copy to ensure conciseness, clarity, and consistency of style.
Journal of Surgical Education's Instructions for Authors follow many of the standards included in the Uniform Requirements for Manuscripts Submitted to Biomedical Journals.2 The American Medical Association's Manual of Style3 is used to determine style and format. Please refer to these guides when questions beyond the scope of these instructions occur. The journal has adopted the Consensus Statement on Surgery Journal authorship, 2006. (see Current Surgery, May/June 2006, Vol. 63, No. 3, BM I-III.)SUBMISSION OF MANUSCRIPTS
All manuscripts are submitted through the Journal's online submission and review Web site (http://ees.elsevier.com/jsured). Authors are requested to submit the text, tables, and artwork in electronic form (not as a PDF) to this address. In an accompanying letter, authors should state that the manuscript, or parts of it, have not been and will not be submitted elsewhere for publication. Authors are highly encouraged to include a list of three or more potential reviewers for their manuscript, with complete contact information.Submission items include a cover letter (save as a separate file for upload), suggested reviewers, the manuscript (including title page, abstract, manuscript text, references, and table/figure legends), tables, and figures. Revised manuscripts should also be accompanied by a unique file (separate from the covering letter) with responses to reviewers' comments. The preferred order of files is as follows: cover letter, suggested reviewers, response to reviews (revised manuscripts only), manuscript file(s), table(s), figure(s). Files should be labeled with appropriate and descriptive file names (e.g., SmithText.doc, Fig1.eps, Table3.doc). Upload text, tables and graphics as separate files. Do not import figures or tables into the text document and do not upload your text as a PDF. Complete instructions for electronic artwork submission can be found on the
Author Gateway, accessible through the journal home page. Authors who are unable to provide an electronic version or have other circumstances that prevent online submission must contact the Editorial Office prior to submission to discuss alternate options. The Publisher and Editors regret that they are not able to consider submissions that do not follow these procedures.Contact Information
Please contact the editorial offices through any of the following means:Journal of Surgical Education
Division of Trauma/Critical Care
Department of Surgery
9200 W. Wisconsin Avenue
Milwaukee, WI 53226
ABSTRACTS/COMMENTARY SECTIONThis section of the journal involves a review of a topic chosen by an Editorial Board member. Current literature pertaining to the topic is reviewed and summary statements made by the reviewer.
Three or four articles from the national or international medical literature pertaining to the topic are usually included although as many of six articles can be reviewed. A structured abstract is written for each article using the information provided under the Format section below. The structured abstract provides an abbreviated version of the original article. An editorial commentary (labeled "Reviewer Comments") is written and follows each structured abstract evaluating the merits of the study presented in the article. A summary synthesizes the ideas presented in the structured abstracts and provides an overall state-of-the-art assessment of the topic, including documented references germane to that topic.Format
Objective: State the main question or objective of the study and major hypothesis tested, if any.The structured abstracts must be followed by an overall summary section. This section consists of a one- or two-page, double-spaced scholarly summary that synthesizes the ideas presented in the cluster and adds your own further thoughts, opinions, and observations.
Design: Describe the design of the study indicating, as appropriate, use of randomization, blinding, criterion standards for diagnostic tests, temporal direction (retrospective or prospective), and so on.
Setting: Indicate the study setting (name of institution and location), including the level of clinical care (eg, primary or tertiary, private practice or institutional).
Participants: State selection procedures, entry criteria, and number of participants entering and finishing the study.
Results: The main results of the study should be given. Measurements that require explanation for the expected audience of the article should be defined.
Conclusions: Only those conclusions of the study that are directly supported by the evidence reported by the author should be given, along with their clinical application.
Reviewer Comments: Give one to two paragraphs of brief commentary evaluating the merits of the study presented in the original article. Commentary should follow each structured abstract.
ORIGINAL MANUSCRIPTSManuscripts must meet the following criteria (taken from JAMA's Instructions for Authors5): the material is original; the writing is clear; the study methods are appropriate; the data are valid; the conclusions are reasonable and supported by the data; the information is important; and the topic is one of interest to the general surgeon and/or surgical resident. All original research papers are to follow the instructions for manuscript submission, with three additions. Each original manuscript should include four to six key words or phrases that describe the key concepts, content, or medical terminology discussed within the manuscript. These key words should appear on the title page. For help in finding key words or phrases look in the Medical Subject Headings from Index Medicus. The second page of all original research manuscripts should contain a structured abstract of, at most, 300 words, summarizing the objectives, design, setting, participants, results, and conclusions of the study. The third requirement for an original manuscript is to select at least one of the six ACGME competencies that the manuscript addresses and list these at the end of the structured abstract.
Case reports follow the same criteria for submission as original research reports, except that their abstracts do not have to be structured, and they are to be limited to 200 words. Original manuscripts that are not "scientific" in nature, form, or scope, like reviews, historical articles, information articles, or other special section articles, are not required to have key words or abstracts. All submissions are required to select at least one of the six competencies.APDS PRESENTATIONS
A manuscript must be submitted for all plenary presentations at the annual APDS meeting. These are to be submitted according to the time lines established by the program committee and Editor in Chief of the journal.VIDEOS
The journal will not edit any video or computer graphics, but reviewers, following the usual policy with illustrations, may suggest changes in the video or computer graphic. A sound track is highly recommended but please note that if the soundtrack contains music, the author must have obtained permissions to include the music. Maximum cumulative length of videos or computer graphics is 8 minutes, and may be divided into several smaller clips not to exceed 8 minutes in total. If the video or animation is divided into several clips, each clip should be identified at the beginning of the section, e.g., Video Clip 1 or Graphic 1, and each clip or graphic should be saved as a separate file. Files should not exceed 30 MB each but can be split into pieces (Part A, Part B, etc.). Concise legends (typed on a separate page) must accompany each video clip or computer graphic presentation. The following formats for video will be accepted: MPEG-1 or MPEG-2 (.mpg) or MPEG-4, QuickTime (.mov), Audio/Video Interface (.avi) or Compuserve GIF (.gif). Please contact the publisher about the use of other formats. Videos and computer graphics will not be accepted separately from a manuscript that has been rejected. If the article is accepted for publication, the video will be permanently archived on the journal's website. The location of the video on the World Wide Web will be linked in the online version of the article.LETTERS TO THE EDITOR
Letters to the editor are welcome. Letters referring to a recent journal article are best received as soon as possible after that article is published. If letters about an article continue to pour in long after an article's publication, these letters may be published, but they will not be as timely and substantial. Letters should be no more than three double-spaced, typed pages, including references. Receipt of letters will be acknowledged. Unpublished letters will be returned only by request. Often a reply from the principal author of the article in question will be printed along with your letter.OTHER SUBMISSIONS
Guest editorials, Society news, poems, tips, book reviews, and other types of submissions are also welcome. Questions regarding the format or content of these submissions need to be addressed to the editorial staff directly.PERMISSIONS
The author is responsible for obtaining copyright permission for figures and tables that you are going to adapt or reproduce from other publications. If patient descriptions or photographs submitted in a manuscript to Journal of Surgical Education reveal the identity of a particular patient, please send a signed statement of informed consent from the patient to publish the description or photograph.PUBLICATION PROCESS
After acceptance, your manuscript will be sent to the production offices of Elsevier for copyediting and typesetting. The printer will initially send you a copyright transfer form and a reprint order form. You must return the signed copyright transfer form to the publisher; returning the reprint order form is optional, based on your decision to purchase reprints. A few weeks after this correspondence you will receive an original, copyedited version of your manuscript and a galley proof. Please proofread the text, tables, figures, and references within the galley proof carefully for errors as well as answer the copyeditor's queries. Return both the original manuscript and the galley proof (whether it needed editing or not) to Elsevier within 48 hours of receipt. A holdup in returning the proofs cannot delay the journal. If the proofs are not promptly returned the article may be published in a later issue or miss publication. These notifications will be done electronically.CONFLICT OF INTEREST
Authors of research articles must disclose at the time of submission any financial arrangement they may have with a company whose product figures prominently in the submitted manuscript or with a company making a competing product. Such information will be held in confidence while the paper is under review and will not influence the editorial decision, but if the article is accepted for publication, the editors will discuss with the authors the manner in which such information is to be communicated to the reader. Journal of Surgical Education expects the authors of such articles not to have any financial ties to or interest in the makers (or competitors) of the product discussed in the article.REFERENCES
1. Cox SS, Pofahl WE II, Pories WJ eds. Surgical Resident Curriculum. 4th ed. Arlington, VA: The Association of Program Directors in Surgery; 2002.2. International Committee of Medical Journal Editors. Uniform requirements for manuscripts submitted to biomedical journals. JAMA. 1997;277: 927-934. Available at: http://www.acponline.org/journals/resource/unifreqr.htm .
3. Iverson CL, Flanagin A, Fontanarosa PB, et al. American Medical Association Manual of Style: A Guide for Authors and Editors. 9th ed. Baltimore, Md: Williams & Wilkins; 1998.4. American Board of Surgery, Inc. Booklet of Information: July 2000-June 2001. Philadelphia, Pa: American Board of Surgery, Inc; 2000.
5. JAMA instructions for authors. JAMA. 2000;284:105-111.6. Consensus Statement on Surgery Journal Authorship, 2006, Current Surgery, Curr Surg 2006;63:I-III.Updated February 2013