Guide for Authors

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    • Notice to Contributors
    BEFORE YOU BEGIN
    • Ethics in Publishing
    • Preparation of Manuscripts
    • Authorship
    • Reporting Clinical Trials
    • Copyright
    • Informed Consent and Patient Details
    PREPARATION
    • Graphical abstract
    • Offprints

    Notice to Contributors

    The Journal of Oral and Maxillofacial Surgery (JOMS) publishes articles reflecting a wide range of ideas, results, and techniques, provided they are original, contribute new information, and meet the journal's standards of scientific thought, rational procedure, and literary presentation. 

    Ethics in Publishing

    The JOMS requires compliance with the World Medical Association Declaration of Helsinki on medical research protocols and ethics. The JOMS requires institutional review board (IRB) approval of the study protocol of all prospective studies; retrospective studies and chart reviews may be granted exemption by an IRB by the author's institution or must be approved in accord with local IRB standards. The JOMS requires that a statement of such approval or exemption be provided in the Methods section of manuscripts.

    For example:

    1) "This study was approved by the ___ Hospital IRB and all participants signed an informed consent agreement"; or

    2) "This study followed the Declaration of Helsinki on medical protocol and ethics and the regional Ethical Review Board of ___ approved the study"; or

    3) "Due to the retrospective nature of this study, it was granted an exemption in writing by the University of ___ IRB."

    For authors in private practice, commercial or independent IRBs exist whose services should be sought; private practice does not exempt one from the responsibility to seek ethical approval of study protocols prospectively.

    For studies featuring animal subjects, the JOMS requires confirmation that the research was approved by the appropriate animal care and use committee(s), and this information must be stated in the Methods section of the manuscript. Declaration of Helsinki: External link http://www.wma.net/en/30publications/10policies/b3/index.html

    Financial Interests. As specified in the AAOMS disclosure statement regarding duality of interest, any commercial associations that might create a conflict of interest in connection with a submitted manuscript must be disclosed. All sources of external funds supporting the work and all corporate affiliations of the authors must be indicated in a footnote, if the manuscript is accepted.

    Permissions and Waivers. These must accompany the manuscript when it is submitted. The Cover Letter must inform the Editor about relevant consultancies, stock ownership or other equity interests, or patent licensing arrangements. All information will remain confidential during review and will not influence the editorial decision; the Editor will discuss with the authors how best to disclose the relevant information.

    Preparation of Manuscripts

    Submission of an article is the author's assurance that the article has not been accepted or published and is not under consideration by another publication. Correct preparation of the manuscript by the author will expedite the reviewing and publication procedures. Authors who are not fluent in American English are strongly advised to seek help in the preparation of their manuscripts, in order to enhance the review process, improve the chance of acceptance, and greatly reduce the time until publication, if the article is accepted.

    Authorship

    Authors listed on the title page must have made substantive intellectual contributions to the manuscript and all be prepared to accept responsibility for the manuscript. No more than 4 authors may be listed for case reports, brief communications or technical reports; and no more than 6 authors may be listed for full-length or review articles. If a greater number of authors are listed, a detailed description of each author's substantive contribution must be provided in the article's cover letter. Generally, editing a manuscript or permitting access to patients or their records will not be considered substantive intellectual contributions to qualify as a co-author.

    Reporting Clinical Trials

    Contributors to the JOMS must refer to the Consort statement on clinical research design: www.consort-statement.org and are expected to comply with its recommendations when reporting on a randomized clinical trial. When reporting observational studies, e.g. cohort or case-series, case-control, or cross-sectional studies the editors recommend that authors refer to the STROBE guidelines (External link http://www.strobe-statement.org/).

    The Journal of Oral and Maxillofacial Surgery strongly encourages all interventional clinical trials be registered in a public trials registry that is in conformity with the International Committee of Medical Journal Editors (ICMJE). It is valuable to researchers hoping to eventually publish the results of their clinical trial to register their project at its inception since many major publications now require such registration in order for articles based on the investigation to be considered for acceptance. The Journal of Oral and Maxillofacial Surgery is considering implementing such a requirement. Registering a trial is easy, is free of charge, and helps improve scientific transparency among researchers, as well as for readers evaluating the results of clinical trials in peer-reviewed publications. Trials can be registered in http://www.clinicaltrials.gov/ or in one of the registries meeting the ICMJE criteria that can be found listed at http://www.who.int/ictrp/network/primary/en/index.html

    Copyright

    Upon acceptance of an article, authors will be asked to complete a 'Journal Publishing Agreement' (for more information on this and copyright see http://www.elsevier.com/copyright). Acceptance of the agreement will ensure the widest possible dissemination of information. An e-mail will be sent to the corresponding author confirming receipt of the manuscript together with a 'Journal Publishing Agreement' form or a link to the online version of this agreement.
    Subscribers may reproduce tables of contents or prepare lists of articles, including abstracts for internal circulation within their institutions. Permission of the Publisher is required for resale or distribution outside the institution and for all other derivative works, including compilations and translations (please consult http://www.elsevier.com/permissions). If excerpts from other copyrighted works are included, the author(s) must obtain written permission from the copyright owners and credit the source(s) in the article even if the author authored the other copyrighted work. Elsevier has preprinted forms for use by authors in these cases: please consult http://www.elsevier.com/permissions.

    Retained author rights
    As an author you (or your employer or institution) retain certain rights; for details you are referred to: http://www.elsevier.com/authorsrights.

    This journal offers authors a choice in publishing their research:
    Open Access

    • Articles are freely available to both subscribers and the wider public with permitted reuse

    • An Open Access publication fee is payable by authors or their research funder
    Subscription

    • Articles are made available to subscribers as well as developing countries and patient groups through our access programs (http://www.elsevier.com/access)

    • No Open Access publication fee
    All articles published Open Access will be immediately and permanently free for everyone to read and download. Permitted reuse is defined by the following Creative Commons user license:
    Creative Commons Attribution-Non Commercial-No Derivs (CC BY-NC-ND): for non-commercial purposes, lets others distribute and copy the article, and to include in a collective work (such as an anthology), as long as they credit the author(s) and provided they do not alter or modify the article.
    To provide Open Access, this journal has a publication fee which needs to be met by the authors or their research funders for each article published Open Access. Your publication choice will have no effect on the peer review process or acceptance of submitted articles.

    Informed Consent and Patient Details

    Figures must be numbered and cited in the text in order, and all patient-identifying information must be removed or masked. Signed patient releases must accompany manuscripts in which there are photos of identifiable patients (unless eyes are masked to prevent identification). Release forms can be downloaded from the Web site during the submission process.

    The JOMS uses EES, an online, electronic submission system. The Web site, http://ees.elsevier.com/joms, guides authors through the submission process. Authors must specify the article type (full length article, case report, etc.) and select from a set of classifications provided online.

    The following statements MUST be included in the Cover Letter:

    "In consideration of the Journal of Oral and Maxillofacial Surgery taking action in reviewing and editing my (our) submission, the author(s) undersigned hereby transfer(s), assign(s), or otherwise convey(s) all copyright ownership to the American Association of Oral and Maxillofacial Surgeons in the event that such work is published in the JOURNAL OF ORAL AND MAXILLOFACIAL SURGERY. The undersigned author(s) understands that if the manuscript is accepted, the Editors reserve the right to determine whether it will be published in the print edition or solely in the Internet edition of the Journal. Articles accepted for publication are subject to editorial revision."

    Permission of original author and publisher must be obtained for direct use of material (text, photos, drawings) under copyright that is not your own. (Up to 100 words of prose material usually may be quoted without obtaining permission, provided the material quoted is not the essence of the complete work.)

    Authors are responsible for applying for permission for both print and electronic rights for all borrowed materials and are responsible for paying any fees related to the applications of these permissions.

    Original articles are considered and accepted for publication on the condition that they have not been published in another journal or are not currently submitted or accepted for publication elsewhere. The Editor reserves the right to edit manuscripts to fit the space available and to ensure conciseness, clarity, and stylistic consistency.

    Case reports. Routine case reports add little to our knowledge, but may be published if the report: 1) contains new information; for example, new disease process, diagnostic technique or maneuver, treatment, or operative approach; or 2) contains information that needs to be reinforced periodically; or 3) includes a comprehensive review on a topic requiring an updated review; or 4) is of an extremely unusual case.

    Submissions to Perspective Section: Perspective articles represent succinct opinion pieces that address various topics of relevance to oral-maxillofacial surgeons. These topics may include, for example, public policy, patient safety, health care or surgical trends, government actions, and commentaries on other subjects. Articles in this section are limited to no more than 1200 words, no more than 1 figure or table, and no more than 5 references. Articles accepted for publication do not necessarily represent the views of the AAOMS or the editorial staff. (Perspective articles do not require an abstract).

    Correspondence. Authors may send queries concerning the submission process, manuscript status, or journal procedures to the Editorial Office at joms@aaoms.org. All correspondence, including the Editor's decision and request for revisions, will be via e-mail.

    Letters to the Editor may be directed to the Editor-in-Chief:

    Dr James R. Hupp, Professor of Oral-Maxillofacial Surgery East Carolina University School of Dental Medicine and must be submitted via the EES system to be considered (http://ees.elsevier.com/joms).

    Letters to the Editor should be in reference to a specific article or editorial that has been published by the JOMS on which you would like to comment; letters must be under 500 words (body of the letter, not including the references). One figure may accompany the letter if it is essential to understanding the subject. Please limit the number of references to fewer than 5.

    Letters must be submitted within 8 weeks of the article's print publication or for online-only articles, within 8 weeks of the date of the print issue to which they appear in the table of contents.

    Submit your article
    Please submit your article via http://ees.elsevier.com/joms.



    Articles, including all tables, must be formatted in a recent version of Microsoft Word; the manuscript and references must be double-spaced. The use of appropriate subheadings throughout the body of the text (Abstract, Introduction, Methods, Results, and Discussion sections) is required. For ideas and suggestions to aid preparation of clinical research papers, consider this reference: Dodson TB. A guide for preparing a patient-oriented research manuscript. Oral Surg Oral Med Oral Pathol Oral Radiol Endod 104:307, 2007.

    A Title Page must be included with each article that lists the title; the authors' names, degrees and affiliations; and complete mailing address and telephone number, fax number and e-mail address for the corresponding author. Titles of articles should be descriptive and concise.

    Abstracts are required for full-length articles, review articles, and case reports. Structured abstracts should be submitted for full-length and review articles in the following format and must be limited to 300 words (case report abstracts should not be structured):

    Purpose: One sentence background (if necessary) and one sentence purpose stated as a declarative sentence or as a research question:

    The investigators hypothesized [insert hypothesis statement].

    Given the audience, commonly a background sentence is not necessary as it will be evident from the study purpose or research questions.

    Methods: This can be as short as 5 or 6 declarative sentences:

    The investigators implemented a [insert type of study design]. The sample was composed of [describe eligible sample]. The predictor variable was... The outcome variable was... Other study variables were... Descriptive and bivariate statistics were computed and the P value was set at .05.

    Results: This section can be as short as 2 sentences: The sample was composed of [insert sample size and a few representative descriptive statistics such as age and sex and any key differences between the study groups]. There was a statistically significant association between [insert the predictor and outcome variables and report the key statistics with P values and appropriate confidence intervals] after adjusting for [list other variables].

    Conclusion: Example:

    The results of this study suggest [insert key conclusion(s)]. Future studies will focus on [insert future research plans as indicated].

    Abstract Example (Hypothesis driven patient-oriented research)-

    Comparative Effectiveness of Maxillomandibular Advancement and Uvulopalatopharyngoplasty for the Treatment of Moderate to Severe Obstructive Sleep Apnea

    Scott B. Boyd, DDS, PhD, Arthur S. Walters, MD, Yanna Song, MS, Lily Wang, PhD

    Purpose
    To directly compare the clinical effectiveness of maxillomandibular advancement (MMA) and uvulopalatopharyngoplasty (UPPP)—performed alone and in combination—for the treatment of moderate to severe obstructive sleep apnea (OSA).

    Patients and Methods
    The investigators designed and implemented a retrospective cohort study composed of patients with moderate to severe OSA (baseline AHI >15). The predictor variable was operative treatment and included MMA, UPPP, and UPPP followed by MMA (UPPP/MMA). The primary outcome variable was the apnea-hypopnea index (AHI) measured preoperatively and 3 months to 6 months postoperatively. Other variables were grouped into the following categories: demographic, respiratory, and sleep parameters. Descriptive and bivariate statistics were computed.

    Results
    The sample was composed of 106 patients grouped as follows: MMA (n = 37), UPPP (n = 34), and UPPP/MMA (n = 35) for treatment of OSA. There were no significant differences between the 3 groups for the study variables at baseline, except for AHI. Surgical treatment resulted in a significant decrease in AHI in each group: MMA (baseline AHI, 56.3 ± 22.6 vs AHI after MMA, 11.4 ± 9.8; P < .0001), UPPP/MMA (baseline AHI, 55.7 ± 49.2 vs AHI after UPPP/MMA, 11.6 ± 10.7; P < .0001), and UPPP (baseline AHI, 41.8 ± 28.0 vs AHI after UPPP, 30.1 ± 27.5; P = .0057). After adjusting for differences in baseline AHI, the estimated mean change in AHI was significantly larger for MMA compared with UPPP (MMA AHI, -40.5 vs UPPP AHI, -19.4; P = < .0001). UPPP/MMA was no more effective than MMA (P = .684).

    Conclusion
    The results of this study suggest that MMA should be the surgical treatment option of choice for most patients with moderate to severe OSA who are unable to adequately adhere to CPAP.

    Graphical abstract

    A Graphical abstract is optional and should summarize the contents of the article in a concise, pictorial form designed to capture the attention of a wide readership online. Authors must provide images that clearly represent the work described in the article. Graphical abstracts should be submitted as a separate file in the online submission system. Image size: Please provide an image with a minimum of 531 × 1328 pixels (h × w) or proportionally more. The image should be readable at a size of 5 × 13 cm using a regular screen resolution of 96 dpi. Preferred file types: TIFF, EPS, PDF or MS Office files. See http://www.elsevier.com/graphicalabstracts for examples.
    Authors can make use of Elsevier's Illustration and Enhancement service to ensure the best presentation of their images also in accordance with all technical requirements: Illustration Service.

    Acknowledgments. Only persons who have made significant contributions to an article may be acknowledged.

    Figures/Illustrations. Color art and color photography submissions are strongly encouraged. Figures must be submitted electronically as separate files (not embedded in the manuscript file). Use arrows or other indicators to point out key findings in images or photomicrographs. Images must be high-resolution digital illustrations (EPS or TIFF files): line artwork = minimum of 1,000 dpi; halftone artwork (photographic/continuous tone) = minimum of 300 dpi; combination artwork (line/tone) = minimum of 500 dpi; recommended dimensional size is a minimum of 5 x 7 inches. PowerPoint or other presentation software are not of sufficient quality for publication. Authors may contact Elsevier for more information or should download a copy of the Specifications for Supplying Digital Artwork from External link http://www.elsevier.com/artwork. This provides detailed information on file formats, artwork guidelines, and color.

    Legends. All figures require a legend. For photomicrographs, magnification and stain must be specified. Please use arrows or some other indicator to point out the key findings in the figures. A list of figure legends must appear after the References and Tables, in Microsoft Word.

    Tables. Each table in the manuscript should stand alone and be interpreted without referencing the text of the manuscript. As such, tables must be logically organized and supplement the article. Where possible, consider summarizing the information as text in the manuscript rather than using a table. Tables should include descriptive titles. Tables must be numbered consecutively and cited in the text in order. Title and footnotes must be on the same page with the table. Use of footnotes is encouraged to explain abbreviations and symbols used in the table. Do not draw vertical rules in tables. Tables must follow the references in the manuscript document and be in Microsoft Word.

    References. (type with double spacing). References must be cited in numerical order in the text.

    Bibliographies and reading lists may not be submitted. For journal references, give the author's name, article title, journal name as abbreviated in Index Medicus, volume, pagination, and year, for example:

    Boyd SB, Walters AS, Song Y, Wang L: Comparative effectiveness of maxillomandibular advancement and uvulopalatopharyngoplasty for the treatment of moderate to severe obstructive sleep apnea. J Oral Maxillofac Surg 71:743, 2013

    For books, give the author's name, book title, location and name of publisher, and year of publication (exact page numbers are required for direct quotations), for example:

    Bagheri, SC: Clinical Review of Oral and Maxillofacial Surgery: A Case-based Approach. 2nd Ed. St. Louis, MO, Mosby, 2013, pp 48-57, 60

    Journal abbreviations source
    Journal names should be abbreviated according to the List of Title Word Abbreviations: http://www.issn.org/services/online-services/access-to-the-ltwa/.

    Video and Computer Graphics. Authors are encouraged to submit videos and computer-generated graphics; eg, a slide presentation with or without animation and sound. Authors who wish to supply such material should notify the editors in the Cover Letter and in the Author Comments of the online submission. Although the publisher will not edit any video or computer graphic, editors and reviewers may suggest changes. All patient-identifying information must be removed or masked.
    The maximum length of a video or computer graphic is 8 minutes. Longer submissions may be divided into smaller clips, each of which should be identified at the beginning of the section (eg Video Clip 1, graphic 10). A concise legend for each videoclip or computer graphic presentation must be included with the manuscript. Videos are to be submitted in MGEG-1 or MPEG-2 (*mpg) or QuickTime (*mov) format. More detailed instruction can be found at External link http://www.elsevier.com/artwork.

    AudioSlides The journal encourages authors to create an AudioSlides presentation with their published article. AudioSlides are brief, webinar-style presentations that are shown next to the online article on ScienceDirect. This gives authors the opportunity to summarize their research in their own words and to help readers understand what the paper is about. More information and examples are available at External link http://www.elsevier.com/audioslides. Authors of this journal will automatically receive an invitation e-mail to create an AudioSlides presentation after acceptance of their paper.

    AAOMS Disclosure Statement Regarding Dual Commitment
    The JOMS requires that a completed AAOMS disclosure statement signed by ALL authors be submitted with the article.

    Checklist for authors:
    _Cover letter (including copyright statements, disclosures).
    _Title page (including authors' information).
    _Manuscript (including abstract, article, references, tables and figures legends---all in Microsoft Word format).
    _Statement of IRB in the Methods and Materials section.
    _Figures (individually submitted as separate files).
    _AAOMS Disclosure Statement.
    _Patient release forms for photographs.

    Offprints

    The corresponding author, at no cost, will be provided with a personalized link providing 50 days free access to the final published version of the article on ScienceDirect. This link can also be used for sharing via email and social networks. For an extra charge, paper offprints can be ordered via the offprint order form which is sent once the article is accepted for publication. Both corresponding and co-authors may order offprints at any time via Elsevier's WebShop (http://webshop.elsevier.com/myarticleservices/offprints). Authors requiring printed copies of multiple articles may use Elsevier WebShop's 'Create Your Own Book' service to collate multiple articles within a single cover (http://webshop.elsevier.com/myarticleservices/booklets).

    Correspondence. Authors may send queries concerning the submission process, manuscript status, or journal procedures to the Editorial Office at joms@aaoms.org. All correspondence, including the Editor's decision and request for revisions, will be via e-mail. 

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