Guide for Authors


  • Guide for Authors - Contents list:

    Short Overview

    Manuscript Preparation:
    General
    Structure
    Text Layout
    Corresponding Author
    Abstract
    Keywords
    Units
    References
    Illustrations
    Colour Costs and Queries
    Free Online Colour
    Tables
    Electronic Annexes

    Other:
    Notification
    Open Access
    Copyright
    PDF Proofs
    Online proof correction
    Author Benefits
    Online Paper Tracking
    Enquiries
    Useful Links


    Short Overview

    Submission of papers:

    By email: For initial submission, a cover email together with an attached PDF containing the text, tables and figures should be sent to the submission email address.

    Submission address:
    Professor R Kerry Rowe, email: rowek@queensu.ca

    Submission language: English

    English language help service: Upon request, Elsevier will direct authors to an agent who can check and improve the English of their paper (before submission). Please contact authorsupport@elsevier.com for further information.

    Types of contributions: Original research papers, case studies, technical notes, book reviews, reports of conferences and meetings, letters to the editor. (All letters to the editor must be received by the Editor within 3 months of publication of the paper under discussion.)

    Corresponding author: Clearly indicate who is responsible for correspondence at all stages of refereeing and publication, including post-publication. Ensure that telephone and fax numbers (with country and area code) are provided in addition to the e-mail address and the complete postal address. Full postal addresses must be given for all co-authors. Please consult a recent journal paper for style if possible.

    Original material: Submission of an article implies that the work described has not been published previously (except in the form of an abstract or as part of a published lecture or academic thesis), that it is not under consideration for publication elsewhere, that its publication is approved by all authors and that, if accepted, it will not be published elsewhere in the same form, in English or in any other language, without the written consent of the Publisher.

    Editor's requirements: For initial email submission the paper should have Text, Tables and Figures (in that order) all contained in one pdf file. The author must supply the final accepted paper text in word, word perfect or latex, and images in original graphics files (see illustrations) and winzipped to the editor by email.

    Detailed instructions on manuscript preparation and artwork instructions can be found below. The editor reserves the right to return manuscripts that do not conform to the instructions for manuscript preparation and artwork instruction, as well as paper that do not fit the scope of the journal, prior to refereeing.

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    Manuscript Preparation:

    General:
    Editors reserve the right to adjust style to certain standards of uniformity. Original manuscripts are discarded one month after publication unless the Publisher is asked to return original material after use. Please use Word, Word Perfect or LaTeX files for the text of your manuscript. (For further information about LaTeX submission, please go to http://www.elsevier.com/locate/latex.) For initial submission please convert to a pdf.
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    Structure:
    Follow this order when typing manuscripts: Title, Authors, Affiliations, Abstract, Keywords, Main text, Acknowledgements, Appendix, References, Figure Captions and then Tables. Embedded images in text pdf for initial email submission. The author must supply the final accepted paper text in word, word perfect or latex, and images in original graphics files, see illustrations and winzipped, to the editor by email. Collate acknowledgements in a separate section at the end of the article and do not include them on the title page, as a footnote to the title or otherwise.
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    Text Layout:
    Use single column, double spacing and wide (3 cm) margins. (Avoid full justification, i.e., do not use a constant right-hand margin.) Ensure that each new paragraph is clearly indicated. Add line numbers in the margin alongside each line of the document. (This can be automated using the page layout/line numbering facility in WORD.) Present tables and figure legends on separate pages at the end of the manuscript. If possible, consult a recent issue of the journal to become familiar with layout and conventions. Number all pages consecutively, use 12 pt font size and standard fonts.
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    Corresponding author:
    Clearly indicate who is responsible for correspondence at all stages of refereeing and publication, including post-publication. Ensure that telephone and fax numbers (with country and area code) are provided in addition to the e-mail address and the complete postal address. Full postal addresses must be given for all co-authors. Please consult a recent journal paper for style if possible.
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    Abstract:
    A self-contained abstract outlining in a single paragraph the aims, scope and conclusions of the paper must be supplied.
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    Keywords:
    Immediately after the abstract, provide a maximum of six keywords (avoid, for example, 'and', 'of'). Be sparing with abbreviations: only abbreviations firmly established in the field may be eligible.
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    Units:
    Follow internationally accepted rules and conventions: use the international system of units (SI). If other quantities are mentioned, give their equivalent in SI in parentheses. Temperatures should be given in degrees Celsius. The unit 'billion' is ambiguous and should not be used.
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    References:
    All publications cited in the text should be presented in a list of references following the text of the manuscript.

    Text: All citations in the text should refer to:
    1. Single author: the author's name (without initials, unless there is ambiguity) and the year of publication;
    2. Two authors: both authors' names and the year of publication;
    3. Three or more authors: first author's name followed by 'et al.' and the year of publication.
    Citations may be made directly (or parenthetically). Groups of references should be listed first alphabetically, then chronologically.
    Examples: "as demonstrated (Allan, 1996a, 1996b, 1999; Allan and Jones, 1995). Kramer et al. (2000) have recently shown ...."

    List: References should be arranged first alphabetically and then further sorted chronologically if necessary. More than one reference from the same author(s) in the same year must be identified by the letters "a", "b", "c", etc., placed after the year of publication.
    Examples:
    Reference to a journal publication:
    Van der Geer, J., Hanraads, J.A.J., Lupton, R.A., 2000. The art of writing a scientific article. J. Sci. Commun. 163, 51-59.
    Reference to a book:
    Strunk Jr., W., White, E.B., 1979. The Elements of Style, third ed. Macmillan, New York.
    Reference to a chapter in an edited book:
    Mettam, G.R., Adams, L.B., 1999. How to prepare an electronic version of your article, in: Jones, B.S., Smith , R.Z. (Eds.), Introduction to the Electronic Age. E-Publishing Inc., New York, pp. 281-304.
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    Colour Costs and Queries:
    For colour illustrations to be produced in the print journal, a colour printing fee is charged to the author per colour page. Further information concerning colour illustrations and costs is available from Author Support at authorsupport@elsevier.com, and at http://www.elsevier.com/artworkinstructions.
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    FREE ONLINE COLOUR
    If, together with your accepted article, you submit usable colour and black/white figures then Elsevier will ensure, at no additional charge, that these figures will appear in colour on the web (e.g., ScienceDirect and other sites) regardless of whether or not these illustrations are reproduced in colour in the printed version. ' Usable' means the formats comply with our instructions. See the information about Illustrations at http://www.elsevier.com/artworkinstructions. For colour illustrations in the print journal see Colour Costs above.
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    Tables:
    Tables should be numbered consecutively and given suitable captions and each table should begin on a new page. No vertical rules should be used. Tables should not duplicate results presented elsewhere in the manuscript (for example, in graphs). Footnotes to tables should be typed below the table and should be referred to by superscript lowercase letters.
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    Electronic Annexes
    We strongly encourage you to submit electronic annexes, such as short videos, computer-enhanced images, audio clips and large databases. Please refer to the Artwork Instructions (Multimedia files) at http://www.elsevier.com/artworkinstructions for details on file types to be used. In the text of your article you may wish to refer to the annex. This is not mandatory, however, if you do wish to refer to the annex in the text then please do so using this example: "?see Electronic Annex 1 in the online version of this article." Production will insert the relevant URL at the typesetting stage after this statement.
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    Notification:

    Authors will be notified of the acceptance of their paper by the editor. The Publisher will also send a notification of receipt of the paper in production.
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    Open Access:

    This journal offers authors a choice in publishing their research:

    Open Access

    • Articles are freely available to both subscribers and the wider public with permitted reuse
    • An Open Access publication fee is payable by authors or their research funder

    Subscription

    • Articles are made available to subscribers as well as developing countries and patient groups through our access programs (http://www.elsevier.com/access)
    • No Open Access publication fee

    All articles published Open Access will be immediately and permanently free for everyone to read and download. Permitted reuse is defined by your choice of one of the following Creative Commons user licenses:Creative Commons Attribution (CC BY): lets others distribute and copy the article, to create extracts, abstracts, and other revised versions, adaptations or derivative works of or from an article (such as a translation), to include in a collective work (such as an anthology), to text or data mine the article, even for commercial purposes, as long as they credit the author(s), do not represent the author as endorsing their adaptation of the article, and do not modify the article in such a way as to damage the author's honor or reputation.
    Creative Commons Attribution-NonCommercial-ShareAlike (CC BY-NC-SA): for non-commercial purposes, lets others distribute and copy the article, to create extracts, abstracts and other revised versions, adaptations or derivative works of or from an article (such as a translation), to include in a collective work (such as an anthology), to text and data mine the article, as long as they credit the author(s), do not represent the author as endorsing their adaptation of the article, do not modify the article in such a way as to damage the author's honor or reputation, and license their new adaptations or creations under identical terms (CC BY-NC-SA).
    Creative Commons Attribution-NonCommercial-NoDerivs (CC BY-NC-ND): for non-commercial purposes, lets others distribute and copy the article, and to include in a collective work (such as an anthology), as long as they credit the author(s) and provided they do not alter or modify the article. To provide Open Access, this journal has a publication fee which needs to be met by the authors or their research funders for each article published Open Access.
    Your publication choice will have no effect on the peer review process or acceptance of submitted articles.

    The publication fee for this journal is $2500, excluding taxes. Learn more about Elsevier's pricing policy: http://www.elsevier.com/openaccesspricing.
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    Copyright:

    All authors must sign the Transfer of Copyright agreement before the article can be published. This transfer agreement enables Elsevier to protect the copyrighted material for the authors, but does not relinquish the authors' proprietary rights. The copyright transfer covers the exclusive rights to reproduce and distribute the article, including reprints, photographic reproductions, microfilm or any other reproductions of similar nature and translations. Authors are responsible for obtaining from the copyright holder permission to reproduce any figures for which copyright exists.
    For more information please go to our copyright page www.elsevier.com/locate/guidepublication.
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    PDF Proofs:

    One set of page proofs in PDF format will be sent by e-mail to the corresponding author, to be checked for typesetting/editing. The corrections should be returned within 48 hours. No changes in, or additions to, the accepted (and subsequently edited) manuscript will be allowed at this stage. Proofreading is solely the author's responsibility. Any queries should be answered in full. Please correct factual errors only, or errors introduced by typesetting.
    For more information on proofreading please go to our proofreading page www.elsevier.com/locate/guidepublication.Please note that once your paper has been proofed we publish the identical paper online as in print.
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    Online proof correction:

    Corresponding authors will receive an e-mail with a link to our online proofing system, allowing annotation and correction of proofs online. The environment is similar to MS Word: in addition to editing text, you can also comment on figures/tables and answer questions from the Copy Editor. Web-based proofing provides a faster and less error-prone process by allowing you to directly type your corrections, eliminating the potential introduction of errors.

    If preferred, you can still choose to annotate and upload your edits on the PDF version. All instructions for proofing will be given in the e-mail we send to authors, including alternative methods to the online version and PDF.

    We will do everything possible to get your article published quickly and accurately - please upload all of your corrections within 48 hours. It is important to ensure that all corrections are sent back to us in one communication. Please check carefully before replying, as inclusion of any subsequent corrections cannot be guaranteed. Proofreading is solely your responsibility. Note that Elsevier may proceed with the publication of your article if no response is received.
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    Author Benefits:

    Free Online Offprints: The corresponding author will be provided with a PDF file of the article via e-mail. The PDF file is a watermarked version of the published article and includes a cover sheet with the journal cover image and a disclaimer outlining the terms and conditions of use.

    Author discount: Contributors to Elsevier journals are entitled to a 30% discount on all Elsevier books except Major Reference Works. See http://www.elsevier.com/homepage/booksbutler for more information.

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    Online Paper Tracking:

    Authors can track the status of their accepted paper online at http://www.elsevier.com/trackarticle using the reference supplied by the Publisher.

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    Author enquiries:

    All author enquiries should be made to: authorsupport@elsevier.com

    Useful links:
    • A submissions checklist can be found at http://www.elsevier.com/locate/guidepublication
    • Register for free to receive email updates from the article tracking service at http://www.elsevier.com/trackarticle
    Track a paper
    • If you are interested in submitting a book in this area go to http://www.elsevier.com/bookauthors

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