Guide for Authors

  • Manuscripts submitted should not have been published as full papers previously or be under simultaneous consideration for publication by any other Journal. This does not apply to abstracts published in conference proceedings. Violation may lead to a retraction of the published article by the Journal and other actions as deemed necessary by the editor. All articles (including invited ones) will be peer-reviewed, and accepted articles edited to the Journal's style. Accepted manuscripts become the permanent property of the Journal and may not be reproduced, in whole or in part, without the written permission of the editor.

    Studies involving intervention in human subjects should have received the approval of an institutional ethics committee. A statement to this effect and that informed consent was obtained from participating human subjects must be included in the manuscript text. If the institution has no formal ethics committee, it will be necessary to provide a statement by the authors that the terms of the Helsinki Declaration were adhered to.

    If there are queries regarding the scope of the journal, submission or review process please call IndiaClen staff in Chennai on weekdays (Monday - Friday) between 10 am to 5 pm IST (+91-44-24422477) who will be pleased to help or sent an email to editorcegh@gmail.com.

    Submission of manuscripts
    The Journal only accepts online submissions in electronic Microsoft Word or similar format. All new manuscripts must be submitted through CEGH online and review Website (http://ees.elsevier.com/cegh). Authors are requested to submit the text, tables, and figures in electronic form to this address. Please follow the following steps to submit your manuscript:
    a) Open the homepage of the Journal's website (www.ees.elsevier.com/cegh)
    b) Register yourself for free access by clicking on 'Register' on the top and create a user profile with a desired username and mandatory details.
    c) On submission of the information, you will receive an email confirming your registration along with a 'Password'.
    d) Click 'Log In' on the main navigation menu at the top of the journal screen to open the login page. Enter your username and password in the appropriate fields (e-mailed to you at the time of registration).
    e) Click 'Author Log in', this takes you to the 'Author Main Menu'.

    Note: Please note that the username and password combination required for Elsevier Editorial System is different from your username and password combination used to 'Track your paper' on the Elsevier 'Authors' Home' website.

    By submitting a manuscript online, the author agrees to the following:

    1. The work is original and free from plagiarism (See http://www.ICMJE.org).
    2. It has not been submitted for publication/is not under consideration for publication in another journal.
    3. All clinical trial and research work involving human or animal subjects were done with strict adherence to the Institutional/Independent ethics committee and no subject was harmed during the procedure Authorship credit is according to internationally acceptable norms. (See http://www.icmje.org/ethical_1author.html).
    4. All authors are aware of the order of authorship. The submitting author shall be solely responsible in case disputes arise.
    5. Once published, the copyright of the manuscript shall stand transferred to the Journal.
    6. 'Conflict of interest' if any, must be explicitly stated at the end of the manuscript (See http://www.ICMJE.org).

    General information
    Editorials are always solicited, although unsolicited editorials can also be considered. Editorials are limited to 1200 words and 10 references.

    Original Research Articles are full-length papers that address research questions with appropriate study design and methodology. The entire manuscript, excluding the abstract, tables, figures and references, should not exceed 3000 words and should not contain more than 30 references. Original research articles are typically RCTs and other interventional studies, cohort studies, case-control studies, epidemiological assessments, observational studies, surveys, economic analysis, decision analysis and manuscripts which deal with screening test, diagnostic test evaluation, systematic reviews, meta-analysis and qualitative studies, health service research etc. Clinical trials must be registered in either Indian CT registry or any one of the internationally available registries and the registration number must be provided.

    Submitted manuscripts must follow the International Committee of Medical Editors Revised Requirements for Manuscripts submitted to Biomedical Journals (See http://www.ICMJE.org). Names of authors and author information must not be included in the manuscript. The manuscript should be presented in the following order: 1) Title page; 2) Abstract with key words; 3).Text; 4) Acknowledgements; 4) References; and 5) Tables and Figures with legends. The data included in the study must be original and must be timely and current as possible. Manuscripts previously published in other journals or data bases are not accepted for publication in the journal.

    Title Page: The title page should contain 1) Concise title of the paper and running title; 2) Full names of all authors, including the corresponding author; 3) Address of institutions; 4) E-mail and contact phone number of the corresponding author; 5) Total word count in main text; 6) Total number of references; 7) Number of Tables and Figures in the manuscript.

    Abstract and Key words: Abstract should be structured into problem considered, methods, results and conclusion. It should not exceed 250 words. Up to 5 keywords can be given.

    Text: It must be structured into Introduction, Methods, Results and Discussion (IMRAD) format. The manuscript should clearly state the importance of the problem, current knowledge bearing on the question, why this work adds to what is currently known and the objectives or hypothesis in the Introduction section. Methods must include study design, setting, subjects/patients/participants with inclusion and exclusion criteria, details of interventions, if any, the exposure factor and how it was measured and the primary outcome and the secondary outcomes if any. It must also give details on data management and analysis. The result section should provide data with confidence interval and statistical significance, whenever appropriate. Conclusions must be consistent with the results and must relate to the research question addressed. It should include summary of main results, related literature, strengths and limitations, and implications. Internationally accepted check lists/guidelines should be followed like the CONSORT, STROBE, PRISMA, STRAND, STREGA etc. (See http://www.equator-network.org). There can be up to 4 tables and 3 Figures. Additional data can be given as hyperlinks, if needed. The main article should not contain any information that discloses the identity of the authors.

    Figures: Figures are classified as line drawings and photographs. High-resolution photographs(300 dpi:dots per inch or greater resolution) of all figures including graphs, black and white light and electron micrographs and color photographs in *.jpg, *.tif, *.eps format , must be submitted. The use of color illustrations is encouraged, but authors should contact the editor prior to their preparation for advice and assistance. All figures should be clearly labelled. Photomicrographs should be sized to fit one column (8 cm) or two columns (17 cm); the maximum plate size is 17 × 22 cm. Written permission must accompany any illustration that has already been published. All illustrations must be numbered as cited in the text in consecutive numeric order. Line figures must be sharp. Diagrams must be drawn with a computer graphics package.

    Legends to figures must be typed separately. It should include definitions to any abbreviations used and specify units of measurement. Graphs must be digitally scanned if not prepared initially as an electronic file in a graphic program. Avoid 3-D charts. Legends should state degree of magnification or scale bars to be used on the photograph. Computer generated graphs should be of laser quality. Graphs must be of professional quality. High contrast prints of roentgenographic photographs and electron micrographs are essential.

    Tables: Tables should be prepared in Microsoft Office software or similar packages. The data presented in the tables must be consistent with that given in the text and not repeat the same information. Type double-spaced with each Table on separate page; each table should have a title and be numbered in the order of appearance in the text. Use superscript letters to indicate footnotes typed at the bottom of the table.

    Acknowledgements: Authors are responsible to obtain permission from those acknowledged, in the format available on the Journal website. Contributions and credits should be listed in this section. A statement disclosing conflicts of interest and financial interest must be included in the format available on the Journal website.

    Funding: Source/s of funding for the study must be given with the grant number/s, wherever applicable.

    References: List references in consecutive numerical order as given in the text and in Vancouver style. The maximum number of references is 25.

    Continuing Education articles are usually by invitation but direct submissions will also be reviewed. These will be written by leaders in the field of Clinical Epidemiology/Global Health (CE/GH) and will serve the purpose of building global capacity for research. The length of review articles should not exceed fifteen typed pages (3500 - 4000 words) with 40 references. Hyperlinked files can also be uploaded.

    Evidence updates are usually by invitation but direct submissions will also be reviewed. This section will present summaries from Cochrane Systematic Reviews in formats meant for clinicians with commentaries by clinicians, and will be editorially managed by the South Asian Cochrane Network and Center and the Effective Healthcare Research Consortium. This will serve the purpose of synthesizing evidence and have the potential to influence practise and policy. Those who want to contribute to this section can contact the Editor-In-Chief. This section will also be peer-reviewed.

    Journal Club is a relatively novel section. Contributors to this section may review research published in any of the indexed, peer reviewed journals in his/her own specialty, in the past year, conducted on or relevant to humans and published in English. The article reviewed must be important to the clinical practice of medicine and its subspecialties and to ensure quality analysis must be consistent with the study question. The contributor must ensure that copy right provisions of the original article are not infringed and only reference to it is provided. The contributor reviews the article and presents it in the form of an original structured abstract of up to 450 words. One table may be included. In addition, the contributor should write a commentary of up to 500 words highlighting the context of the article in the research that has preceded it, any important methodological problems that affect interpretation, and recommendations for clinical application.
    The completed submission to the Journal Club section thus consists of:

    1. The names of contributors to the Journal Club section
    2. The title and complete citation of the original article
    3. Source of Funding of the original study, if any
    4. Address for correspondence as given in the original article
    5. Link to the original article.
    6. The structured abstract prepared by the contributors to the journal club after independent review of the original article and in the following sections: Question, Methods, Main Results and Conclusion. This has to be within 450 words.
    7. Commentary - up to 500 words
    8. Contributor's name, affiliation and address for correspondence.
    9. Relevant references - up to 5
    Students' section publishes research work done by the doctors in training (undergraduates, interns and postgraduates) to reach the largest possible audience of biomedical professionals within their field. This section will publish opinions and brief research communications (see instructions for original research articles), including thesis work. Brief research communications, excluding abstract, tables, figures and references, should not exceed 2000 words and should not contain more than 15 references.This section will serve to build students' capacity in research, medical writing and publishing. Articles accepted in this section will be subject to the same high standards of research validity as other original research works. The lead author of the manuscript should have been a student either at the time of submission or conduct of the study.

    Manuscript should conform to general instructions and requirements for manuscripts submission to biomedical journals.

    Information and Commentary section publishes information about IndiaClen-related network activities, health-related non-profit activities by other institutions and organizations and commentary on national, regional and global conferences. This section will serve to promote academic and research activities and information sharing. Maximum word count is 500 words and 5 references.

    Letters to the Editor publishes information about ongoing projects, opinions on management and policy issues, response to publications in the journal, brief preliminary research communications etc. This section promotes information sharing among communities of practice. Response to publications will only be considered if received within 30 days of the manuscript being published online. The replies to such letters, where applicable, will also be published as and when received from the authors. The letter and the reply should not exceed 500 words and should not contain more than 3 references.

    Advertisements section publishes information about jobs, health-related meetings, health and medical institutions, health-related products and equipment, etc. Guidelines on adverts (including financial) are laid down by the Journal's ethics board, which will conform to international guidelines and Indian laws.

    Review Process
    The manuscript will be forwarded to a section editor who will review the merit of the submission and thereafter assign it to an associate editor, who will identify two reviewers for each submission to the journal. Manuscripts that are outside the range of interest of CEGH readership or that fail to satisfy the technical requirements will be rejected and promptly returned to authors without further review. The rejected manuscripts will be destroyed. Manuscripts returned to authors for modification should be returned to the editorial office as soon as possible but not later than 3 months, after which the article would be archived and not considered for publication. The editorial board reserves the right to assess suitability of the language, modify the grammar and text, and improve the photographs and illustrations to enhance clarity of expression and presentation without affecting the message and meaning being conveyed by the article. The process will be completed in about 12 weeks.

    Manuscript preparation (See http://www.ICMJE.org)
    Type the manuscript (using 'Times New Roman' font, size 10) in double space throughout. Please arrange the manuscript as follows: Title page, Abstract, Introduction, Methods, Results, Discussion, Acknowledgments, References, Tables and Figure legends. Number all pages consecutively, beginning with the title page. Figures, tables and references must be cited by numbers in the manuscript. All weights and measures must be given in metric units. Avoid use of full stops in the middle of abbreviations (ECG, not E.C.G). Serial number of each reference should be superscripted and not written in parenthesis. Authors should use American spelling (Webster dictionary).

    Use generic names of drugs. Do not use abbreviations in the title. Define unusual abbreviations with the first use in the body of the manuscript. Text footnotes should be typed on a separate page. For references, after the name of 6 authors's et al should be used. The abbreviations used for name of a particular journal should be as given in the National Library of Medicine.

    Title page: Type the full names and affiliations of all authors. The title should not exceed 100 characters including spaces between words. Number all pages consecutively beginning with the title page; include an abbreviated title of not more than 40 characters.

    Abstract: State the problem considered, methods, results and conclusions in less than 250 words. Up to 5 key words must be given.

    Tables and Figures: See under Original Research Articles.

    References: References should be typed on a separate page and numbered in the order of appearance in the text, with only one reference to a number. Citation of unpublished observations or personal communications (include separately, permission to quote from appropriate individual) should be placed in the text in parenthesis. Reference number in the text should be typed as superscript and not in the brackets. (See http://www.ICMJE.org).

    E.g. Hyperlipidemia after transplant.10

    Journal Article
    Author(s), title, journal, year of publication; volume: page numbers. Example: Sharma RK, Bansal SB, Gupta A, Gulati S, Prasad N, Kumar A. Ribavirin monotherapy for Hepatitis C virus infection in renal transplant recipient. Ind J Transplant 2005;1:13-16.

    Abstract
    Yoo KH, Norwood VF, Chevalier RL. Regulation of angiotensin II AT1 and AT2 receptors in neonatal unilateral ureteral obstruction. J Am Soc Nephrol 1995;6:1035 (Abstract).

    Chapters in Book
    Author(s), chapter title, book title, edition, editor(s), city of publication and publishers, year, page. Example: Broune WE. The immunobiology of different types of renal allograft rejection. In: Contemporary Issues in Nephrology, Renal Transplantation Milford EL, Brenner BM, Stein JH, eds. New York: Churchill 1989:45-96.

    Checklist for the manuscript

    1. Include the original typed manuscript.
    2. Send high-resolution photographs of figures (300 dpi JPG/TIF scanned image of the figures; low resolution files of figures i.e. less than 300 dpi are not good for printing) to be included along with each manuscript.
    3. Include a cover letter containing a copyright transfer statement.
    4. Include all authors personal signatures on the statement that each author has approved the final version of the manuscript and takes public responsibility for the work, including an undertaking that the manuscript has not been submitted for publication in any other journal and if accepted for publication in CEGH will not be published in whole or in part without the editor's written permission. The declaration by authors should also state that all clinical investigation described in the manuscript has been under taken in accordance with the guidelines proposed in the Declaration of Helsinki.
    5. Designate a corresponding author and provide a telephone number, fax number, email and mailing address.

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