Guide for Authors

  • Aims and Scope: Brachytherapy is an international and multidisciplinary journal which publishes original articles, reviews of selected subjects, and information on the techniques and clinical applications of interstitial radiation, endovascular brachytherapy, systemic brachytherapy, and hyperthermia in the management of cancer, cardiac and other patients, including laboratory and experimental research relevant to clinical practice. Related disciplines include medical physics, medical oncology, and radiation oncology. Brachytherapy will consider original articles describing aspects of brachytherapy, clinical trials, and translational research (i.e., those articles that unite clinical research with the laboratory).

    Brachytherapy publishes technical advances, original articles, reviews, and point/counterpoint on controversial issues. Original articles that address any aspect of brachytherapy are invited. Letters to the Editor-in-Chief are encouraged.

    General Guidelines: It is a condition of publication that manuscripts submitted to Brachytherapy have not been previously published and will not be simultaneously submitted or published elsewhere. Brachytherapy is published four times annually by Elsevier Inc., New York, NY. Brachytherapy abides by the "Uniform Requirements for Manuscripts Submitted to Biomedical Journals," 5th ed (N Engl J Med 1997;336:309-315) as well as the American Medical Association Manual of Style, 9th ed.

    Submission of Manuscripts: Manuscripts must be written in English. As of 01 August, 2006 all new manuscripts must be submitted through the Brachytherapy online submission and review web site (http://ees.elsevier.com/brachyjournal). All authors are requested to submit the text, tables and artwork in electronic form (not as a PDF) through the web site. Authors should also state that the manuscript or parts of it have not been and will not be submitted elsewhere for publication, while in the review process for Brachytherapy.

    The web site guides authors step-by-step, through the creation and uploading of various files. Authors may send queries concerning the submission process manuscript status or journal procedures to the Editorial Office: Eve S. Ferdman, Managing Editor, Brachytherapy, Memorial Sloan-Kettering Cancer Center, 1275 York Avenue, Box 22, New York, NY 10021 (Tel: 212-639-8838, Fax: 917-432-2312, E-mail: brachyjournal@mskcc.org).

    Submitted items must include a cover letter, the manuscript (including the title page, abstract, manuscript text, references and table/figure legends), Tables and Figures. The preferred order of files is as follows; cover letter, response to reviewers' comments (revised manuscripts only), manuscript file(s), Figure(s), Files should be labeled with appropriate and descriptive file name (ex.smithtext.doc, Fig1.eps, Table 8.doc. etc). Upload text, tables and graphics as separate files. Do not import figures or tables into the text, document and do not upload your text as a PDF. Complete instructions for electronic artwork submission may be found on the Author Gateway, accessible through the journal homepage. Authors unable to provide an electronic version or with other circumstances that prevent online submission, must contact the Editorial Office prior to submission to discuss alternate options. The Publishers and the Editors regret that they are not able to consider submissions that do not follow these procedures.

    The revised manuscript should also be accompanied by a uniquefile (separate from the cover letter) with the response to the reviewers' comments listed, item number by item number, stating the page number, paragraph, etc., where in the revised version each point has been addressed, or alternatively why it has not been addressed. Please boldface or highlight all changes in the revised version.

    Once the submission files are uploaded, the system automatically generates electronic (PDF) proof, which is then used for reviewing. All correspondence including the Editor's decision and request for revisions will be by e-mail only.

    Conflict of Interest Guidelines: Sources of funding should be acknowledged and all authors must disclose any commercial association or other arrangement (financial compensation, potential to profit consultancy, stock ownership, honor, patent -licensing arrangements, etc) that might pose or imply a conflict of interest in connection with the submitted paper. Some or all suchinformation will be available to the reviewer and at the discretion of the Editor, will be published in a footnote to the article.

    Preparation of Manuscripts: In the case of all original articles, the following materials must be submitted. The manuscript should be arranged as Title Page, Structured Abstract with Key Words, Introduction, Methods and Materials, Results, Discussion,Acknowledgments, References, Figure Legends, Tables and Figures. Pages must be numbered consecutively beginning with the Title Page as number 1. The last name of the first author must be typed at the top of each page. All authors listed on the title page should have full first name and degrees. The manuscript should be double-spaced on pages (size 22 x 28 cm/8.5 x 11 inches).A 8.0 cm (1.2 inch) margin all around is advised.

    Upon receipt, the Editorial Office, through the EES system, will send an acknowledgment that the manuscript has been received. Each manuscript will be given a Manuscript number. All future correspondence must refer to the manuscript number.

    Title Page: The Title page must include a concise title: names and affiliations of all authors; department, and institution address where the research was conducted; number of text pages including tables and figures; a short running title (60 characters or less): name, address, telephone number, fax number and email address of corresponding author.

    Structured Abstract: The structured abstract should be no more than 250 words and should be on a separate sheet. It must be divided into sections as: Purpose, Methods and Materials, Results and Conclusions.

    Text: Acronyms and other abbreviations should be first defined and then remain consistent throughout the manuscript.

    Any reference in the text to manufacturers or commercial products or equipment must be in parentheses placed in the text.

    In the case of human subjects, the text must indicate that the appropriate institutional and ethics committee approval had been obtained.

    Acknowledgments: Individuals who contributed significantly to the research or the preparation of the manuscript may be acknowledged in this section. The covering letter to the Editor-in-Chief should indicate that those named have granted permission.

    Permissions: Quotations must be accurate and full credit given to their source. The author is responsible for obtaining in writing the permission of the publisher and/or copyright holder to reprint in Brachytherapy any material that has been previously published. Reference to personal communications must be included in the text using the following form (name, degrees of the person(s) with whom the author has communicated, written or oral communication, month, and year). Reference to unpublished data should follow a similar format (name, degree, unpublished data, month, year). The author must obtain written permission from the source to use such information. Copies of letters granting such permission must be submitted with the manuscript.

    References: Type references double-spaced and number them consecutively in the order in which they are first cited in the text (do not order the references alphabetically). Identify references in the text, tables, and legends with Arabic numerals typed in parentheses, not superscripted. References cited only in table or figure legends should be numbered in accordance with a sequence established by the first mention in the text of the particular table or figure. All works cited in text must be listed, and all references in the list must be cited in the text. Do not include personal communications or unpublished data in the reference list. Journal abbreviations are those of the Index Medicus. The American Medical Association Manual of Style should be followed for style. In any article with more than three authors, the use of "et al." will prevail. Reference examples follow:

    Journal Article Reference:

    1. Giap H, Tripuraneni P, Massullo V. Theoretical assessment of dose-rate effect in endovascular brachytherapy. Cardiovasc Radiat Med 1999;1:227-232.

    Journal Article Reference With More Than 3 Authors:

    1. Matsuyama T, Tsukamoto N, Matsukama K, et al.Uterine perforation at the time of brachytherapy for carcinoma of the uterine cervix. Gynecol Oncol 1986;23:205-211.

    Book Reference:

    1. Leibel SA, Phillips TL. Textbook of radiation oncology.Philadelphia, PA: WB Saunders Co; 1998. pp. 1-24.

    In Press: This is to be used only for papers accepted for publication. Cite these articles as for other journal articles with (in press) in place of volume and page numbers.

    Figures: Figures should be consecutively numbered (Arabic) as they appear in the text and should be accompanied by legends. The top of the figure should be indicated. High-quality black and white halftones, four-color photographs, or laser printer generated figures are required.

    Figure Legends: Legends should be typed, double-spaced, numbered corresponding to the figures, and submitted on a separate page. When symbols, arrows, numbers or letters are used to identify parts of the figure, each should be explained clearly in the legend. Please use lowercase letters to label multipart figures. For photomicrographs, the internal scale marks should be defined and the method of staining should be given. The legend should permit the figures to be understood without reference to the text. If the figure has been previously published, a credit line should be included and a permission letter supplied by the author.

    Color Figures: Color figures supplied with the article willappear in color on the web at no extra charge. There is no charge for a figure submitted in color to be reproduced in print in black and white. However, there is a charge for the reproduction of color figures in print ($650 for the first color figure and $100 for each additional color figure in the same article).

    Tables: All tables should be numbered consecutively and havedescriptive titles (no legends). Tables should be typed, doublespaced at the end of the manuscript. Tables must be self-explanatory and authors must insure that the data is not duplicated in the text. Written permission from the publisher must accompany the articles when the table is reproduced from previously published data. Acknowledgment of previously published material shouldbe given in a footnote to the table, and the source should be included in the reference list. All abbreviations used in the table must be defined in footnotes at the bottom of the table. Footnotes should be ordered as they first appear in the table with superscript Arabic numerals.

    Proofs and Reprints: The corresponding author will receive proofs, which should be corrected and returned within 48 hours of receipt. Proofs must be carefully checked by the authors, as it is their responsibility to see that all errors are corrected and queries from editors answered. To order reprints, use the order form and price list accompanying proofs.

    Copyright Transfer: Upon acceptance of an article by the journal, the author(s) will be asked to transfer copyright of the article to the publisher. This transfer will ensure the widest possible dissemination of information under the U.S. copyright law. A copy of the copyright transfer form will accompany author proofs.

    Guidelines for Submission of Electronic Manuscripts:

    You may: bold, underline, italic, subscript, superscript, and strikeout, but do not justify text. For long dashes, please use two hyphens. In tables, use only tabs, not spaces, to align columns. If you use Microsoft Word, do not use the 'fast save' feature when saving your document.

    Brachytherapy now uses a Web-based online manuscript submission and review system. Please visit http://ees.elsevier.com/brachyjournal to submit your manuscript electronically. The website guides authors stepwise through the creation and uploading of the various files. Note that original sources files, not PDF files, are required. A cover letter is generally required; please save this as a separate file for upload. Authors may send queries concerning the submission process, manuscript status or journal procedures to the Editorial Office. Once the submission files are uploaded the system automatically generates electronic (PDF) proof which is then used for reviewing. All correspondence, including the Editor's decision and request for revisions, will be by e-mail.

    As of August 1, 2006, only online submission is accepted. This schedule has no impact on previously accepted articles currently being prepared for publication.

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