Guide for Authors

  • Editor-in-chief
    Dr. R N SRIVASTAVA

    Contact Information:
    Dr. R N SRIVASTAVA

    Office of the Medical Advisor,
    Indraprastha Apollo Hospitals, Sarita Vihar,
    New Delhi 110076
    Telephone No. 011-26276188, Fax No. 011-26823629
    E-mail: drrnsri@gmail.com; Tel: +91 522 2258010
    Manuscript submission: (http://ees.elsevier.com/apme)

    Dr. Nipun Chaudhary
    Indraprastha Apollo Hospitals, Sarita Vihar,
    New Delhi 110076
    Telephone No. +91 9891985982
    Email: drnipun_c@apollohospitals.com

    Manuscripts submitted should not have been published earlier or be under simultaneous consideration for publication by any other Journal. Violation may lead to a retraction of the published article by the Journal and other actions as deemed necessary by the editor. All articles (including invited ones) will be peer-reviewed, and accepted articles edited to the Journal's style. Accepted manuscripts become the permanent property of the Journal and may not be reproduced, in whole or in part, without the written permission of the editor.

    Studies involving intervention in human subjects or animals should have received the approval of the institutional ethics committee. A statement to this effect and that an informed consent was obtained from participating human subjects must be included in the manuscript text. If the institution has no formal ethics committee, a statement by the authors that the terms of the Helsinki Agreement were adhered to will be necessary.

    Manuscripts must conform to the instructions given below:

    Submission of manuscripts

    The Journal only accepts online submissions in electronic format. All new manuscripts must be submitted through Apollo Medicine online and review Website ( http://ees.elsevier.com/apme ). Authors are requested to submit the text, tables, and figures in electronic form to this address. Please follow the following steps to submit your manuscript:

    1. Open the homepage of the Journal's website http://ees.elsevier.com/apme
    2. Register yourself for free by clicking on register on the top and create a user profile with a desired username and mandatory details. On submission of the information, you will receive an email confirming your registration along with the 'Password'
    3. Click "Log In" on the main navigation menu at the top of the journal screen to open the login page.
    4. Enter your username and password in the appropriate fields (e-mailed to you at the time of registration)
    5. Click "Author Log in", this takes you to the "Author Main Menu".

    Note : Please note that the username and password combination required for Elsevier Editorial System is different from your username and password combination used to "Track your paper" on the Elsevier "Authors' Home" website.

    By submitting a manuscript online, the author agrees to the following:

    1. The work is original and free from plagiarism.
    2. It has not been submitted for publication/is not under consideration for publication at another Journal.
    3. All authors are aware of the order of authorship. The submitting author shall be solely responsible in case disputes arise.
    4. Once published, copyright of manuscript shall stand transferred to the Journal.
    5. 'Conflict of interest' if any, must be explicitly stated at the end of the manuscript.

    PRESENTATION OF MANUSCRIPTS:

    The prose used in manuscript should conform to Standard English. Usage of colloquial terms and slangs should be avoided. The text must be clear, logical and concise. In assessing manuscript for publication the Editors will consider its originality, educational value and validity.

    Failure to submit papers in accordance with these instructions will result in the return of the manuscript for correction before it is sent out for review. All copies must be typewritten, double spaced, including text, references, figure legends and tables, on one side of good quality white A4 size paper with a margin of at least 3 cm all round. All pages should be numbered.

    The manuscripts should be prepared with each section beginning on a separate sheet. There should be a title page, author details, abstract, key words, summary, acknowledgements, references, tables and captions to illustrations.

    All articles are to be written under any of the following Headings:

    (a)Theme Symposium

    (b) Review Article

    (c) Original Article

    (d) Brief Report

    (e) Personal Practice

    (f) Case Report

    (g) Quality in Health

    (h) Technology Update

    (i) Education and Research

    (j) Letters to the editor

    Original Research Articles are full-length papers that address research questions with exhaustive study design and methodology. The entire manuscript including abstract, tables, figures and references should not exceed 15 typed pages in double space or 2500 words and should not contain more than 25 references.

    Brief Communications should not contain more than 2000 words (including abstract, figures, tables and references) describing important new observations in craniofacial research.

    Review of basic and clinical topics of interest to the readership will be solicited by the editors. The length of review articles should not exceed fifteen typed pages.

    Case reports should be limited to 1200 words, should not have more than 4 authors and should not contain over 2 illustrations and 10 references. Case reports submitted as 'Case Report and Review of Literature', must also conform to these rules.

    Letters to the editor containing interesting observations and comments on the articles published in the journal are welcome for publication. Due care should be taken in the formation of the letter to avoid any misunderstanding. The replies to such letters will also be published as and when received from the authors. The letter and the reply should not exceed 300 words and should not contain more than 5 references.

    The manuscript would be forwarded to an associate editor and two reviewers. Manuscripts that are outside the range of interest of Apollo Medicine Journal readership or that fail to satisfy the technical requirements would be rejected and promptly returned to authors without further review. The rejected manuscripts would be destroyed. Manuscripts returned to authors for modification should be returned back to editorial office as early as possible but not later than 3 months, after which the article would be filed and not considered for publication. The editorial board reserves the right to assess suitability of the language, modify the letter and text, and improve the photographs and illustrations to enhance clarity of expression and presentation without affecting the message and meaning being conveyed by the article.

    Manuscript Preparation: Type the manuscript (using 'Times New Roman' font, size 10) in single space throughout. Please arrange the manuscript as follows: Title page, Abstract, Introduction, Methods, Results, Discussion, Acknowledgements, References, Tables and Figure legends. Number all pages consecutively, beginning with the title page. Figures, tables and references must be cited by numbers in the manuscript. All weights and measures must be given in metric units. Avoid use of full stops in the middle of abbreviations (ECG, not E.C.G). Serial number of each reference should be superscripted and not written in parenthesis.

    Use generic names of drugs. Do not use abbreviations in the title. Define unusual abbreviations with the first use in the body of the manuscript. Text footnotes should be typed on a separate page. For references, the names of all authors should be mentioned instead of using et al. The abbreviations used for name of a particular journal should be standard.

    Title page: The title page should give the following information: (1) Title of the article, (2) initials and name of each author(s), (3) name and address of the department of institution to which the work should he attributed, (4) the name and address of the author responsible for editorial correspondence and (5) details of any meeting at which the work was presented wholly or in part.

    Abstract: This should consist of not more than 250 words. Whenever applicable, the summary should be in four sections: the background and purpose of the study, the subjects studied and the methods used, the main findings (including specific data and statistical analysis) and the conclusions.

    Keywords: Four to six appropriate key words should be provided at the end of the summary.

    Text: Headings should be appropriate to the nature of the paper. Research papers should usually be split into sections under the headings: Introduction, Materials/ Patients and Methods, Results and Discussion. Other headings may be used depending on the nature of the paper, and the proper use of headings enhances clarity and readability. Normally only two categories of headings should be used, which should be clearly distinguished. Do not use `he', `his', etc. where the sex of the person is unknown; say `the patient' etc. Avoid inelegant alternatives such as 'he'/'she'.

    Trade Names: Authors should use generic names of drugs, suture materials and instruments whenever possible. Give the trade name in brackets after the generic or approved name, and spell it with a capital letter.

    Abbreviations: Avoid abbreviations in the title and summary and explain unusual abbreviations when they first occur in the text.

    Units: Use SI units throughout. Always insert a space between a number and a unit, e.g. 5 mm.

    Numerals: Spell out one to ten except when used for units of measurement (mass, time, length); for numbers over ten use numerals except when starting a sentence. Do not give percentages if the total number in the sample is less than fifty. Round percentages greater than ten to the nearest whole number.

    Statistics: Numerical data should be analyzed by appropriate statistical methods. When evaluating a manuscript, the Editor and statistical referees will consider the design of the study, the presentation of the data, the analysis of the data and the interpretation of the results.

    The use of standard deviation and standard error should be clearly distinguished. Use of the `f' symbol should be avoided; these statistics should be presented parentheses after the mean value.

    The statistical test used should be stated clearly in the `Methods' section of the paper. Statistical significances should not be confused with clinical significance. In particular, `negative' findings should be interpreted through the use of confidence intervals. Authors should beware of placing undue emphasis on secondary analyses, especially when they are suggested by an inspection of the data.

    Tables: These should be double spaced on separate sheets and contain only horizontal rules. Do not submit tables as photographs. A short descriptive title should appear above each table and any footnotes, suitably identified, below. Care must be taken to ensure that all units are included. Ensure that each table is cited in the text.

    Acknowledgement: Place these at the end of the main text and before the references. You may acknowledge technical help in carrying out a study but not in preparation of a manuscript. Give details of any funding or other support for the study.

    The Authors: At the end of the manuscript, the following information should be provided:
    Full name of each author, followed by academic degree(s) and posts held e.g. Consultant Plastic Surgeon.
    1. Full address of each author.
    2. Name, address, telephone and fax number of the author who will be responsible for correspondence after publication.

    Illustrations: Send three copies of all illustrations. Legends are required for illustrations and should be typed on a separate page. All illustrations should be referred to as figures and should be numbered in a single sequence.

    Line illustrations should present a crisp black image on an even white background 127 x 173 mm (5 x 7 in), or not large than 203 x 254 mm (8 x 10 in).

    'Before' and 'after' photographs of patients should be standardized in terms of size, position and lighting. Color photographs which significantly enhance the presentation of clinical cases and results are encouraged. Clear, lightly contrasted black and white prints are acceptable. Provide scale bars on photomicrographs rather than stating the magnification in the legend.

    All illustrations should be clearly marked by a label pasted on the back or by a soft pencil with the abbreviation paper title, figure number and the top of the figure indicated by an arrow. Do not use ink or paper clips on photographs.

    Photographic illustrations and radiographs: Photographs must be in sharp focus with good contrast and should not be altered or retouched in any way

    Patent Confidentiality: Where illustration must include recognizable individuals, living or dead and of whatever age, provide copies of written consent for publication.

    Permission for reproduction: Written permission to reproduce borrowed material such as illustrations and tables must be obtained from the original copy right holders and submitted with the typescript. Borrowed material should be acknowledged in the legends, in this style: `Reproduced with the permission of... ..(publisher/journal) from... (Reference).

    References: The accuracy of references is the responsibility of the authors. References are checked during the review process, and to facilitate this, authors must submit two photocopies of the first page of each reference cited with the manuscript. Limit citations to those that are essential to the study. It is not necessary to quote each and every historical reference unless there is a specific point to be made. Similarly, references derived from computer literature searches should not be cited unless they have been read and contribute specifically to the discussion.

    Twenty-five appropriate references suffice for most publications. References should be cited in the text in numerical order, not alphabetically, and indicated in the text by Arabic superscript, e.g.[1,2] or [1-4] as written. The reference list should be in numerical order on separate sheets in double spacing. Include authors' names and initials. If there are more than six authors list only the first three and add `et al'. Journal titles should be abbreviated using Index Medicus abbreviations. Set out references as in the following examples:

    Stranc MF, Sowa MG, Abdulrauf B, Mantsch HH.Assessment of tissue viability using near-infrared spectroscopy. BrJ Plast Surg 1998; 51:210-217. Lister GD. Skin flaps. In Green DP, ed. Operative Hand Surgery. 3rd ed. New York: Churchill Livingstone, 1993: 1741-1823.

    Mathes SJ, Nahai F. Reconstructive Surgery: Principles, anatomy, and technique. New York: Churchill Livingstone, 1997.

    When citing a Churchill Livingstone journal that includes a digital object identifier (DOI), please set as in the following example:S-D Lin. Correction of the epicanthal fold using the VM-Plasty. Br J Plast Surg 2000; 53:95-99. doI: 10.1054/ bjps.2000.3288.

    MANUSCRIPT SUBMISSION CHECK LIST

    1. Include the original typed manuscript
    2. Send high-resolution photographs of figures (300 DPI JPG/ TIF scanned image of the figures; low resolution files of figures i.e. less than 300 DPI are not good for printing) to be included along with each manuscript.
    3. Covering letter
    4. Undertaking by authors signed by all authors
    5. Copyright transfer agreement form signed by all authors.
    6. Send high-resolution photographs of figures (300 DPI JPG/ TIF scanned image of the figures; low resolution files of figures i.e. less than 300 DPI are not good for printing) to be included along with each manuscript.
    7. Title page
      • Title of manuscript
      • Full name(s) and affiliations of authors(s) and city(ies) from which work originated
      • Name, address, telephone, fax numbers and e-mail address of the corresponding author Running title
    8. Abstract in structured format along with key words (on a separate sheet)
    9. Acknowledgement
    10. References
    11. Tables (on separate sheets)

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