Guide for Authors

  • Instructions to authors

    Manuscripts submitted should not have been published earlier or be under simultaneous consideration for publication by any other Journal. Violation may lead to a retraction of the published article by the Journal and other actions as deemed necessary by the editor. All articles (including invited ones) will be peer-reviewed, and the articles accepted shall be edited to the Journal’s style. Accepted manuscripts become the permanent property of the Journal and may not be reproduced, in whole or in part without the written permission of the editor. Studies involving intervention in human subjects or animals should have received the approval of the Institutional Ethics Committee. A statement to this effect and that an informed consent was obtained from participating human subjects must be included in the manuscript text. If the institution has no formal ethics committee, a statement by the authors that the terms of the Helsinki Agreement adhered to will be necessary.

    Manuscripts must conform to the instructions given below:

    Submission of manuscripts

    The Journal accepts online submissions in electronic format. All new manuscripts must be submitted through Apollo Medicine, online and review Website ( http://ees.elsevier.com/apme ). Authors are requested to submit the text, tables, and figures in electronic form to this address. Please follow the following steps to submit your manuscript:

    1. Open the homepage of the Journal's website http://ees.elsevier.com/apme
    2. Register yourself for free by clicking on register on the top and create a user profile with a desired username and mandatory details. On submission of the information, you will receive an email confirming your registration along with the 'Password'
    3. Click "Log In" on the main navigation menu at the top of the journal screen to open the login page.
    4. Enter your username and password in the appropriate fields (e-mailed to you at the time of registration)
    5. Click "Author Log in", this takes you to the "Author Main Menu".

    Note : Please note that the username and password combination required for Elsevier Editorial System is different from your username and password combination used to "Track your paper" on the Elsevier "Authors' Home" website.

    By submitting a manuscript online, the author agrees to the following:

    1. The work is original and free from plagiarism.
    2. It has not been submitted for publication/is not under consideration for publication at another Journal.
    3. All authors are aware of the order of authorship. The submitting author shall be solely responsible in case disputes arise.
    4. Once published, copyright of manuscript shall stand transferred to the Journal.
    5. 'Conflict of interest' if any, must be explicitly stated at the end of the manuscript.

    General: Type the manuscript (using ‘Times New Roman’ font, size 10) in single space throughout. Please arrange the manuscript as follows: Title page, Abstract, Introduction, Materials and Method, Results, Discussion, and References. Number all pages consecutively, beginning with the title page.Figures and Tables must be referred to in the manuscript. Consult a recent issue of the Journal for details. Only the Title page should bear the names and complete addresses of the author(s). Editorials and review articles are accepted generally by invitation. Note: The authors should submit the contributors/copyright form with signatures of all the contributors within 2 weeks of submission.

    Length of articles (including abstract): In general, the length of original articles should be between 2000 and 4000 words and not more than 1000 words for case reports unless the topic demands more explanation (in which case word limit can be eased which is subject to the discretion of the editor). Other short submissions (e.g., innovative techniques, communications) need not have an abstract or all the headings of a full article and be limited to about 500 words in length. These may have a short introduction, case description followed by discussion. Please keep the number of illustration and references to minimum for such short submissions. Letters discussing or criticizing material published recently in the Journal, brief presentations of data, or those pertaining to issues of relevance to health policy, practice of medicine, or the like, are welcome. These should not exceed 500 words, 1 table, and 5 references.

    Title page: In animal studies, the title should state the species; all other titles will refer to human studies. State names of authors (including first names), the departments, and the institution where the work was done. The Journal reserves the right to ask for the contribution of each author to an article. A short, running title, not exceeding 40 characters, should be provided. Please provide the name, postal address with PIN code, facsimile number and E-mail address of the author to whom communications and proofs are to be sent. Acknowledgements, if any, may be mentioned on this page.

    Abstract: The abstract should summarize the most important points in the study. Original articles should include a structured abstract of about 250 words under the following headings: Background/Objectives, Methods, Results, and Conclusions (see Ann Intern Med 1990;113:69–76). For case reports, a non structured abstract should be provided with not more than 100 words. References should not be included in abstracts. Less than 10 keywords, not present in the title, to assist indexing, should be typed in alphabetical order below the Abstract; these may be obtained from the Medical Subject Headings (MeSH) database of ‘Pubmed’.

    Acknowledgements: These should appear at the end of the manuscript. The source of funding as well as a disclosure statement mentioning confl ict of interest, if any, should appear under this heading.

    References: Number the references in the order in which they first appear in the text and identify the reference numbers in the text in superscript. References may be placed at the end of the manuscript. Publications as abstract and letters should be so identified in parentheses. The responsibility for accuracyof references lies with the respective authors. The Journal is in agreement with the International Committee of Medical Journal Editors (www.icmje.org). The general arrangement, abbreviations of Journal names and punctuations followed are as per the uniform requirements for manuscripts submitted to Biomedical Journals (www.icmje.org). Please pay attention to the style of references and punctuations as follows:

    Journal article

    List all authors when six or less as shown in the example below:

    Tallon D, Chard J, Dieppe P. Exploring the priorities of patients with osteoarthritis of the knee. Arthritis Care and Res 2000;13:312–9.

    When there are seven or more authors, list only the first three and add et al.

    Book or monograph

    Example: Cassidy JT. Juvenile rheumatoid arthritis. In: Textbook of Rheumatology 6th ed. Kelly, ed. Philadelphia: Saunders 2000:1297–313.

    Rare Case Pictures:The title of the case that will be discussed in the section “Rare Case Pictures” should be specified. The word limit for summarizing the importance of the image(s) should not exceed 250 words. It is mandatory to mention 2 or 3 learning points. Please limit references to a maximum of 3.Figures/video captions can be uploaded separately.

    Online Videos: The minimum size of the video should not be less than 50 MB and the maximum allowed is 160 MB. There should be a caption explaining the video clip.

    Informed consent and patient details: Studies on patients or volunteers require ethics committee approval and informed consent, which should be documented in the paper. Appropriate consents, permissions and releases must be obtained where an author wishes to include case details or other personal information or images of patients and any other individuals in an Elsevier publication. Written consents must be retained by the author and copies of the consents or evidence that such consents have been obtained must be provided to Elsevier on request. For more information, please review the Elsevier Policy on the Use of Images or Personal Information of Patients or other Individuals, http://www.elsevier.com/patient-consent-policy. Unless you have written permission from the patient (or, where applicable, the next of kin), the personal details of any patient included in any part of the article and in any supplementary materials (including all illustrations and videos) must be removed before submission.

    Publication Ethics: Apollo Medicine takes publication ethics very seriously and abides by the best practice guidance of the Committee on Publication Ethics. Apollo Medicine is a member of CrossCheck by CrossRef and iThenticate which is a plagiarism screening service that verifies the originality of content submitted before publication. Authors, researchers and freelancers can also use iThenticate to screen their work before submission by visiting www.ithenticate.com .

    Every article is screened on submission to the Journal. If the article is found to have plagiarized content, it will be rejected automatically with no right of appeal.

    Image Quiz: This section will be available as online image quiz where a brief case report or description will have to be uploaded along with a multiple choice question and a list of possible answers (please limit the answers to a maximum of 6). The correct answer will be displayed with a brief explanation (the answer will also be linked with the published case). The word limit for the description is 250 words, up to 3 references.

    Tables: Each table should be typed on a separate page and numbered consecutively in Arabic numerals. Necessary explanatory notes, if any, may be given below the Table.

    Figures/Illustrations/Photographs:Illustrations should be clear enough and of appropriate size (5 inch × 7 inch or larger) for better reproduction. If illustrations are scanned, then they should be scanned at minimum of 300 dpi. Color images must be CMYK. Line art drawing must have a minimum resolution of 1200 dpi. Photographs may be submitted as ‘.jpeg’, or ‘.tiff’ files in a zipped folder. In clinical photographs, identity of the subjects should be suitably masked; in case this is not possible, a written permission from the concerned person should accompany the manuscript. Permission to reproduce any borrowed illustration must be obtained from the author and the publisher.

    Legends to Figures:The Figure number (numbered consecutively in Arabic numerals), title and explanations of the Figures should appear in the legend (not on the Figure). Type the legends on a separate page. Enough information should be included in the legend to interpret the Figure without reference to the text.

    Units:All measurements must be in metric units, preferably with corresponding SI units in parentheses.

    Correspondence:We welcome letters to the Editor subject to selection and editing; where appropriate, the authors of the original article will be invited to reply. The letter should be double-spaced throughout, signed by all authors, and fully referenced. The edited version will be returned for approval before publication.

    Address for correspondence:

    Dr. R N SRIVASTAVAEditor-in-Chief, Apollo Medicine,

    Offi ce of the Deputy Chief Administrator (Academics),

    Indraprastha Apollo Hospitals, Sarita Vihar,

    New Delhi – 110076. Phone: +91-9313460046.

    E-mail: drrnsri@gmail.com; drnipun_c@apollohospitals.com

    POLICY OF PLAGIARISM

    • Any evidence of plagiarism including self-plagiarism in manuscripts submitted will be taken very seriously by the Journal editors.
    • Every reasonable effort will be taken to investigate any accusation of plagiarism brought to attention that come up during the peer review process.
    • The manuscript will be unacceptable if proven to be plagiarised.
    • Upon submission of a manuscript to the Journal, the author (or the Corresponding Author on behalf of all authors) will be required to accept the terms confi rming the work is original, that it has not been submitted elsewhere, the new results are the author’s own fi ndings, and the material taken from different sources has been appropriately acknowledged.
    • In case plagiarism is detected post submission or after publication, both online and print versions of the article would be retracted as per the Committee on Publication Ethics (COPE) guidelines.
    • Depending on the case, the Journal reserves the right to take necessary actions as per the Committee on Publication Ethics (COPE) guidelines against the author(s).
    PUBLICATION ETHICS STATEMENT

    Apollo Medicine is dedicated to following best practices on ethical matters, errors and retractions. The prevention of publication malpractice is one of the important responsibilities of the editorial board. Any kind of unethical behavior is not acceptable, and the Journal does not tolerate plagiarism in any form. Authors submitting articles to the Journal affirm that manuscript contents are original. Furthermore, they warrant that their article has neither been published elsewhere in any language fully or partly, nor it is under review for publication anywhere.

    DUTIES OF AUTHORS

    1. Reporting Standards:Author(s) should present an accurate account of their original research as well as an objective discussion of its significance.
    2. Originality: Author(s) must ensure that their work is entirely original.
    3. Multiple, Redundant, or Concurrent Publications: Author(s) should not publish manuscripts describing essentially the same research in more than one journal or primary publication.
    4. Acknowledgement of Sources: Author(s) should acknowledge all sources of data used in the research and cite publications that have been influential in research work.
    5. Authorship of the Paper: Authorship should be limited to those who have made a significant contribution to conception, design, execution or interpretation of the reported study. Others who have made significant contribution must be listed as co-authors. Author(s) should also ensure that all the co-authors have seen and agreed to the submitted version of the manuscript and their inclusion of names as co-authors.
    6. Data Access and Retention: Author(s) should provide raw data related to their manuscript for editorial review and must retain such data.
    7. Disclosure of Financial Support: Sources of financial support, if any, must be clearly disclosed.
    8. Fundamental Errors in Published Works: If at any point of time, author discovers a significant error or inaccuracy in submitted manuscript, then the error or inaccuracy must be reported to the editor.

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