Guide for Authors

  • Academic Radiology, the official journal of the Association of University Radiologists, the Society of Chairmen of Academic Radiology Departments', the Association of Program Directors in Radiology, and the American Association of Academic Chief Residents in Radiology, is a monthly publication devoted to contributions pertinent to academic radiology and the radiological sciences.

    All submissions should be made through the ACADEMIC RADIOLOGY online, electronic submission system. By accessing the website http://ees.elsevier.com authors will be guided stepwise through the creation and uploading of the various files.

    In consideration of Academic Radiology reviewing and editing the submitted manuscript, the author(s) agree that they will:

    • Transfer all copyright ownership to the Association of University Radiologists (U.S. Government employees: to the extent transferable). Effective if and when the manuscript is accepted for publication in Academic Radiology.
    • Certify that the manuscript is being submitted exclusively to Academic Radiology, without previous publication in a peer-reviewed journal
    • Certify that the submitted article will not constitute "Redundant Publication". The Council of Science Editors defines redundant publication as "reporting (publishing or attempting to publish) substantially the same work more than once, without attribution of the original source(s): (CBE Views 1996;19(4):76-77). Characteristics of reports that are substantially similar include (a) "at least one of the authors must be common to all reports (if there are no common authors, it is more likely plagiarism than redundant publication)"; (b) "the subject or study populations are often the same or similar"; (c) "the methodology is typically identical or nearly so"; and (d) " the results and their interpretation generally vary little, if at all."
    • Affirm that each author has made substantive intellectual contribution to the paper and has read and approved for publication the submitted version of the manuscript.
    • Affirm that each author has no financial interest in the material or, if so there is an attached statement noting potential or real conflict of interest.
    • Certify that experiments on human subjects are in accordance with ethical standards of their institution and with the Helsinki Declaration of 1975, as revised in 1983.

    Manuscripts must be submitted through the Elsevier Editorial System. Authors must provide an electronic version of their manuscript. Word is the preferred format for manuscript text and tables; see below for information on acceptable file format for figures and tables. Files can also be submitted in LaTeX format, provided that they are prepared in accordance with the Elsevier LaTeX package. LaTeX file guidelines can be found in the "Guide to publishing with Elsevier" at http://www.elsevier.com/authors . Because LaTeX files must be converted for the Journal's production process, authors whose articles are accepted are urged to check their article proofs carefully.

    For this purpose original source files, not PDF files, are required. The author should specify the category designation for the manuscript and choose a set of classifications from the prescribed list provided online. Authors may send queries concerning the submission process, manuscript status, or journal procedures to the Editorial Office at aAcademic-Radiology@uphs.upenn.edu . Once the submission files are uploaded, the system automatically generates an electronic (PDF) proof, which is then used for reviewing. All correspondence will be by e-mail.

    The guidelines for manuscripts follow those of Uniform Requirements for Manuscripts Submitted to Biomedical Journals (Annals of Internal Medicine 1997; 126:36-47). Manuscripts will be edited to conform to the individual editorial standards of Academic Radiology.

    Manuscripts will be peer reviewed. The editorial board reserves the right to reject any materials submitted and to make editorial decisions to accepted material. The editorial board is not responsible for the opinions expressed by contributors.

    Academic Radiology recognizes that works prepared by officers or employees of the United States government as part of their government duties are in the public domain.

    Authors are responsible for ensuring that their articles are written in clear English. For a list of companies that can offer language editing services, please see http://www.elsevier.com/languagepolishing

    Consent
    Manuscripts containing the results of experimental studies on human participants must disclose in the first paragraph of the Materials and Methods section whether informed consent was obtained from patients in the study after the nature of the procedure had been fully explained.

    The patient's rights to privacy should not be infringed. Identifying information be deleted from the text, figures, and tables, unless it is essential for scientific purposes and the patient gives written informed consent for publication after being shown the manuscript to be published.

    Authors are advised to comply with the guidelines for the care and use of laboratory animals as described by the National Institutes of Health and to acknowledge their compliance with these guidelines in the first paragraph of the Materials and Methods section of the manuscript.

    MANUSCRIPT FORMAT

    1. Manuscripts, figures, and tables must be submitted on line.
    2. Manuscripts should be arranged as follows: a) A separate title page, which includes the article title, the first and last names of all authors, their academic degrees, institutional and departmental affiliations, current address of authors, a description of grants supporting the research, and the complete address, telephone and fax numbers, and e-mail address for the author responsible for correspondence, acknowledgments, and reprint requests. A short running head of no more than 40 characters is also required. b) Abstract (see below); c) Text; d) Reference List; and e) Figure captions. Any Appendixes should be placed after the Reference List and before the Figure captions. Tables and Figures must be uploaded as separate files from the manuscript file. Do not import figures or tables into the text document.
    3. Authors should retain complete copies of their manuscripts, including the figures and tables.
    4. Authors will be notified of receipt of manuscripts.

    Original investigations, preliminary investigations, and technical reports require a structured abstract as the second page of the manuscript. The abstract (of no more than 250 words) should be organized into four separate paragraphs titled Rationale and Objectives, Materials and Methods, Results, and Conclusion. Three to five Keywords that are suitable for indexing the manuscript should follow.

    Original investigations, preliminary investigations, and technical reports should contain discrete Introduction, Materials and Methods, Results, and Discussion sections and should not exceed 15 manuscript pages (excluding references, tables, and figure legends). The journal permits flexibility in the format of all other sections.

    Rapid Communications are shorter than Original Investigations and are timely and describe new techniques or observations that have the potential of having a major impact on the science of biomedical imaging. Authors must select "Rapid Communication" as the Article Type at time of submission via the Elsevier Editorial System. Only manuscripts with little to no revisions qualify for this submission type. Manuscripts not accepted as Rapid Communications can be expanded and re-submitted as regular Original Investigations.

    Rapid Communication submissions require the following manuscript format:
    1. A limit of 4000 words, including the Abstract, Introduction, Material and Methods, Results, Discussion, Conclusion, and figure legends; 20 references; and 4 tables or figures.
    2. All manuscript text and tables should be Word format.
    3. Rapid Communication manuscripts must also be submitted with a concise summary page succinctly describing the type and novelty of the contribution and comparison to existing state-of-the-art techniques or observations. This summary page is not included in the word count.

    Figures
    Each figure must be uploaded as a separate file. Figures must be numbered and cited in the text in numerical order. Figure legends should be typed double-spaced after the Reference section corresponding to the order in which they appear in the text. Previously published figures must be accompanied by written permission to reprint from the publisher and authors, with sources cited in the text. Please make sure that all figures are properly identified in the file.

    Black-and-white figures will be printed without charge; authors must bear the cost of color reproduction in print. Color figures will be published online free of charge.

    All photographic images should be submitted as 300 dpi, in .tif or .eps format; all line art images should be submitted as 800-1,200 dpi, in .tif or .eps format. .bmp, .jpeg, or .gif formats are unacceptable for publication. Figures embedded in the manuscript Word document are unacceptable for publication. Images should be sized as close as possible to print size: 3½ inches wide for 1 column, and 7 inches wide for 2 columns. The minimum point size for the text in figures is 12 points. Image mode for color photographic images should be CMYK; for black and white photographic images, it should be gray scale and bit map for lineart images.

    Tables
    Tables should be submitted in Word in separate files from the manuscript file. Tables submitted in .tif, .jpeg, .bmp, .pdf, or PowerPoint format are unacceptable for publication. Tables must be numbered and cited in the text in numerical order. Table titles should be placed above each of their respective tables. Please use *,†, ‡, §, etc., in the table text to indicate the corresponding table footnotes below the table. Each table should be typed on its own separate page. Previously published tables must be accompanied by written permission to reprint from the publisher and authors, with sources cited in the text.

    STYLE

    Abbreviations
    All abbreviations and acronyms must be defined at first mention in the text and should be used a minimum of three times throughout the article text. Write out the full term for each abbreviation, followed by its definition in parentheses. Abbreviations appearing in figures and in table text should be defined in their respective figure captions and table footnotes in alphabetical order.

    Drug Names/Instrumentation Names
    Scientific (generic) names of drugs should be used when first cited, followed by (in parentheses) the trade (proprietary) name and the manufacturer and location (city/state/country) of the product. In subsequent mention in the article, the generic name should be used. Names of instruments should be followed by the manufacturer's name and location (city/state/country) in parentheses). In subsequent mention, only the name of the instrument should be used. In subsequent mention in the article, the generic name should be used.

    Dorland's Illustrated Medical Dictionary and Merriam Webster's Collegiate Dictionary (10th edition) should be used as standard references. Style should be patterned after the American Medical Association Manual of Style (16th edition).

    REFERENCES

    A separate double-spaced list of references must appear at the end of the manuscript. References must be cited in the text in numerical order. Unpublished data and personal communications (written or oral) are to be cited only in the text in parentheses (eg, Wallace PS, unpublished data, 1993).

    References should conform to the following style:

    Journal article
    1. Vallée JPM, Hiltbrand E, Zimmermann H, et al. Dynamic phosphorus-31 spectroscopy after fructose load in experimental biliary liver cirrhosis. Acad Radiol 1997; 4:26-34.

    Book
    2. Poritsky R. Neuroanatomy: functional atlas of parts and pathways. Philadelphia, Pa: Hanley & Belfus, 1992.

    Chapter in a book
    3. Healton EB. Fibromuscular dysplasia. In: Barnett HJM, Stein BM, Mohr JP, Yatsu FM, eds. Stroke: pathophysiology, diagnosis, and management. New York, NY: Churchill Livingstone, 1986; 201-233.

    Website
    4. The Four Dimensions of Learning at ACR. Available at: http://www.acr.org/SecondaryMainMenuCategories/FourDimensions.aspx . Accessed January 18, 2008.

    AUTHOR PROOFS

    Responsibility for proofreading remains with the author. One set of proofs will be sent to the corresponding author, via email, along with a set of author queries. All corrections should be returned to the publisher within 48 hours of receipt of proofs.

    Updated March 2012

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