Elsevier for editors
This section is designed to cater for our editors at Elsevier. If you are an author searching for an editor's contact details, or a journal's Guide for Authors, please use our Journal Finder tool as the information you seek can be found on the journal's home page. Our Authors' home also contains useful information on submitting and tracking articles.
As an Elsevier editor, you provide an invaluable service and we strive to offer you the support and assistance you need. Your principal and strategic line of support is with our publishing staff. Staff in the production, marketing and distribution departments stay in touch with your publishing contact, who manages the entire publication process for your journal.
In this section you will find a range of information including how your support team at Elsevier is structured, and how you can Stay Connected through important communication channels such as Editors' Update, our Editors' Conferences and our regular webcasts and webinars.
Your Elsevier team
Editors are supported by a team of contacts at Elsevier, the main three being:
- Your primary contact
- Responsible for the overall success of the journal
- Long-term journal strategy and implementation of the strategy
- Responsible for appointing/replacing Editors and Editorial Board members
- Supporting Editors and Editorial Board members in their activities by sending updates on key performance indicators, journal statistics, arranging teleconferences and physical meetings where possible, analysing competitive situation, developing content ideas
- Arranges the journal's finances, including editors' payments
- Develops plans for Special Issues, in collaboration with the editor
- Advises on any publishing ethics issues
Publishing Content Specialist
- Your primary contact for Special Content publications and for all non-production related matters – from coordinating special issue proposals to the publication of special issues
- Arranges 'Calls for Papers' for Special Issues, posted on Elsevier journal homepages
- Assists in setting up the Elsevier Editorial System (EES), in preparation for article submission for Special Issues
- Provides guidance around the Special Content publication process and status updates
- Controls Special Content timelines and communicates Special Issue and Review Article deadlines, to Editors and Guest Editors
- Provides assistance with Special Content product orders, invoicing and dispatch (product orders could include, ordering USB sticks, bulk orders of Special Issues, or arranging for articles to be open access)
- Your primary contact for all queries related to Special Issues
- Your primary contact for all production related matters
- Your primary contact for EES queries, during the Special Issue production process
- Supports authors, editors and reviewers through the production process, ensuring articles are typeset, corrected, and published in a timely fashion
- Supports Guest Editors in handling the papers in EES, coordinates the production of special issues, from acceptance to publication, for both print and electronic publications
- Arranges configurations within the Elsevier Editorial System (EES), as and when, required
- Joint responsibility for marketing plans together with Publisher
- Implements marketing plans, using a combination of online, print and physical channels
- Increases the journal's profile using websites, social media, RSS feeds, search engine optimization and email communications
- Evaluates marketing actions and develops effective techniques
In addition to these main contacts, editors also benefit from the support of Publishing administrators, EES Trainer & Support, and experts in Bibliometrics. Note that actual job titles may vary slightly.
Elsevier is continuously working on publishing innovations that help authors enrich their articles and researchers gain deeper insights and draw conclusions more quickly.
Some of the content innovations we have been adding to our journals include article-based publishing, graphical abstracts, highlights and Google Maps. Read more about content innovation and the Elsevier Article of the Future.
We know that many of you frequently receive questions from authors submitting to your journals. On Elsevier.com we have a number of information pages designed to support authors and help them to successfully complete the submission process.
Authors' Home contains a step-by-step guide to getting articles published in an Elsevier journal. There is useful information on how to:
Whether an author is published with Elsevier or any other publisher, we hold ourselves and our colleagues to the highest standards of ethical behavior, responsibility and legal obligation. Authors can find out more about these requirements here.
We recognise that access to quality research is vital to the scientific community and beyond. Information on Elsevier's access policies and our agreements with funding bodies can be found on:
We also have a variety of services available to support authors, ranging from our Authors' Update newsletter to language editing and translation services. We also know that our artwork and media instructions pages are popular with authors. They can find out more about all these topics on:
Researchers hoping to publish their first paper have quite different needs from their more experienced colleagues. We have recently launched the Biggerbrains campaign, offering a range of online help and advice. We also have pages on Elsevier.com dedicated to early career researchers.
Publishing Connect author workshops
Publishing Connect supports you and your publishers in organizing workshops at universities, companies and other institutes. We provide ready-to-use presentations on key topics of interest to this audience, such as How to get Published in Research Journals, How to Review a Manuscript and The Impact Factor and Other Bibliometrics. After a workshop is given we measure its results by surveying attendees and listening to their feedback. These workshops are invaluable for increasing understanding of the scholarly communication process.
If you are interested in hosting a Publishing Connect workshop at your institution, please contact your Publisher.
Our series of bite-sized Publishing Connect webcasts contain some useful tips and tricks to help authors to improve their research paper (each webcast runs for up to 10 minutes). To find out more and view the webcasts, please visit our webcast library for early career researchers.
You can find out more about our support for early career researchers in our Editors' Update article Nurturing Early Career Researchers.
The Editorial Board, sometimes known as the (Editorial) Advisory Board, is a team of individuals in the journal's field. Some individuals may also belong to the Editorial Boards of other journals. The Board's role consists of:
- expertise in subject matter
- reviewing submitted manuscripts
- advising on journal policy and scope
- identifying subjects and conferences for special issues which they might also help to organize and/or guest edit
- attracting new authors and submissions
- ideally submitting some of their own work for consideration.
The Editorial Board is selected by the Editor(s) - with advice from Associate Editor(s) where appropriate - and with input from your publishing contact. A journal's Board generally undergoes a complete revision every two or three years, and this will involve removing some individuals, inviting others, and renewing some existing members for another term.
You can also make changes to the Board between these revision periods; for example, Board members will sometimes resign and you may decide to either replace them immediately or wait for the revision.
The quality of a journal is judged to some degree by the composition of its Editorial Board. There is no ideal size for a Board; it will vary between subjects and journals.
However, you should consider the following when thinking about your Board:
- The location of the Board members should represent the full geographical appeal of the journal
- Board Members' expertise should represent the complete range of subject areas covered by the journal's scope
- Representatives should be appointed from key research institutes; your publishing contact can provide you with a report detailing the most prolific authors, institutes, and geographical regions
- Former Guest Editors of special issues and authors of key reviews
- Non-Board member reviewers whose reviews are of a high standard and/or who have shown an interest in the direction of the journal
- Prestigious Board members who may improve the reputation of the journal
- Ask existing Board members to suggest any of their peers whom they consider would be a benefit. Board members who retire themselves will be happy to make suggestions
- Requests from people who want to be appointed. Your publishing contact will be able to help you to assess the quality of candidates whom you might not know personally.
Guest Editors play a vital role in ensuring the quality of special content publications. A special content publication can be a Special Issue, Supplement or Procedia. When editing a special content publication a Guest Editor will be expected to:
- Act in conformity with general publishing and journal specific policies
- Ensure that articles included in publications reflect important and/or emerging work in the field of study
- Select the highest quality articles from the best researchers in the field
- Oversee the peer review process and be the point of contact for reviewers
- Develop and maintain timelines to ensure publication occurs in a timely fashion
A Guest Editor will typically follow these five steps for publishing a Special Issue:
Guest Editors can maximize the impact of Special Issues by choosing from several options to promote their issues. More information on promotional options for Special Issues can be found here.
More information and tools for Guest Editors
- Special Content Publication types
- Open Access
- Useful forms
- Guest Editor Feedback Program (GEFP)
- Guest Editor tools
- Options for promoting Special Issues
For any queries on special content, please contact us by firstname.lastname@example.org
We have an array of communications channels available to keep you up to date on the latest news and support you in your role.
Editors' Update has evolved from its origins as a quarterly online newsletter on Elsevier.com to become a more robust online resource centre with its own dedicated microsite. Everything published on the site is designed to help you learn more about the latest developments in journal publishing, policies and initiatives.
With the use of social media and improved online functionality, Editors' Update aims to allow us to engage in discussions with you about various publishing topics in order to better understand your needs.
The NewsletterPublished three to four times per year, each edition contains articles offering support to editors in their journal role. These may focus on practical matters such as tips and tricks to lighten workloads or improve publication speeds, or wider issues faced by the industry such as retractions and coerced citations. Each edition also includes an Editor in the Spotlight. Once a year, we publish a special edition which puts a hot topic under the microscope. In 2011 the focus was Asia, in 2012 it was Open Access and an Ethics & Plagiarism issue is planned for 2013.
Sign up to receive an email alert when each new issue is published.
Has your journal introduced a new initiative? Is there a topic you feel strongly about? Is there a recent success you would like to share? Our Short Communications bulletin board has been created so you can have your say. The board features posts by editors and Elsevier staff on topics of interest to the editor community. Submissions can be made via our online form and are subject to moderation.
Editors' Update Webinars
The team behind Editors' Update regularly organizes live webinar events for Elsevier's editor and author communities. You will receive an e-invite when a new webinar is announced and we will also offer registration opportunities via the Editors' Update website. Each webinar typically lasts 60 minutes and is presented by a panel of experts in their fields. Topics covered include those we know are dear to editors' hearts such as A Discussion on How to Improve Journal Performance and A 20:20 Vision on the Future of Peer Review.
Our webinar archive is available to download free of charge.
Editors' Update Webcasts
These bite-sized training webcasts cover a range of topics useful to you in your work, for example, Ethics and Plagiarism in Publishing, Finding and Retaining Reviewers and our latest webcast – Marketing your journal.
View them free of charge in our webcast library.
Journal Editors' Conferences
Aimed at our key receiving editors these events are held twice a year in key locations worldwide. They offer a unique forum for meeting other Elsevier editors from other sciences and other countries, sharing ideas and learning about new developments in publishing.
For upcoming Journal Editors' Conferences: please contact your publisher for more information.
Editor Welcome Pack
This useful guide has been created with newly appointed editors in mind and was developed together with experienced editors and staff. It provides key information about Elsevier, as well as more specific details on the role of an editor and the tools available to support you.
Please contact your publisher if you are interested in receiving a copy.
Editors in the news
Our editors have long-standing and distinguished careers in their respective fields. Some recent achievements are highlighted in this section.
ADA Outstanding Scientific Achievement Award to Jens Brüning
The American Diabetes Association, the nation's leading voluntary health organization in the fight to Stop Diabetes®, proudly announced this year's recipients of the National Scientific & Health Care Achievement Awards at the Association's 73rd Scientific Sessions. Jens Brüning, MD, is Director of the Max-Planck Institute for Neurological Disorders in Cologne. He is also Professor of Genetics and the Director of the Center for Endocrinology, Diabetes and Preventive Medicine at the University of Cologne.
Jens Brüning is one of four Founding Editors of Molecular Metabolism, a new open access journal offering authors a choice of Creative Commons licenses and additional visibility via PubMed/PMC inclusion. The new journal has already published 4 issues in its first 6 month and is off to a flying start.
Editor-in-Chief of Photoacoustics receives Leibniz Prize 2013
The Joint Committee of the Deutsche Forschungsgemeinschaft (DFG, German Research Foundation) named eleven researchers as winners of the 2013 Gottfried Wilhelm Leibniz Prize, the most important research award in Germany. Among the prize winners is Professor Dr Vasilis Ntziachristos, Editor-in-Chief of Photoacoustics. Vasilis Ntziachristos is being honoured for his internationally recognised contributions to optical imaging.
The Council of the American Association for the Advancement of Science (AAAS) has announced that Professor Thomas Bianchi, an Editor of the Elsevier journal Estuarine, Coastal and Shelf Science, has been elected as an "AAAS Fellow".
Each year the AAAS Council elects Fellows whose "efforts on behalf of the advancement of science or its applications are scientifically or socially distinguished". In the award letter, AAAS stated that Professor Bianchi, who is James R Whatley Chair in Geosciences and Professor of Chemical Oceanography Department of Oceanography Texas A&M University, was being honored for his "fundamental contributions to understanding the organic carbon cycling in coastal marine environments and for help in defining the field through his synthesis efforts."
Professor Bianchi's award was announced at the AAAS Fellows Forum in November, 2012.
Kelvin J. A. Davies, PhD, DSc, Editor-in-Chief of Free Radical Biology & Medicine, was knighted on May 9, 2012, by an Order of the President of the French Republic — among the highest civilian decorations awarded in France.
"I was raised on the legends of the French knight Sir Lancelot du Lac, who traveled to England to join King Arthur's Round Table," Davies said. "In a sense, therefore, this is the fulfillment of a childhood dream." He travelled to Paris in September, where his honor was confirmed and again bestowed at a ceremony in the famous Napoleon Salon at the Luxembourg Palace, the seat of the French Sénat.
Professor Eric Wolanski, Editor of Estuarine, Coastal and Shelf Science, received a Lifetime Achievement Award from the Estuarine & Coastal Sciences Association (ECSA) during ECSA's 50th international conference in Mestre, Italy, in June 2012.
It is the first time ECSA has awarded this honor and reflects Professor Wolanski's achievements in marine science over his lifetime, including seven books and 350 publications in estuarine and coastal science with co-workers in 13 countries.
Earlier this year, Professor Wolanski published what is believed to be the world's most comprehensive work on estuarine and coastal science. The collection of 12 books - The Treatise on Estuarine and Coastal Science – features more than 350 authors from across the world and runs to around 6,000 pages. It took around four years to complete and was officially launched by Professor Wolanski at the conference.
Professor Mark van Loosdrecht, Editor-in-Chief of Elsevier's Water Research, has been awarded the Lee Kuan Yew Water Prize 2012 for his breakthrough contributions in creating sustainable solutions in the field of wastewater treatment. The annual Lee Kuan Yew Water Prize was presented as highlight of the 2012 Singapore International Water Week in March 2012, recognizing outstanding contributions towards solving global water problems.
The 2012 Lee Kuan Yew Water Prize celebrates Professor van Loosdrecht's pioneering work on an innovative biological process which provides a cost-effective, robust and sustainable way to remove unwanted pollutants from used water. This was made possible by his discovery of a unique group of bacteria which removes pollutants in used water using less oxygen and no added organic carbon compared to conventional processes for removing pollutants. This new process, also known as Anammox, can greatly reduce overall energy consumption, chemical usage and carbon emissions of a conventional used water treatment plant. By doing so it is set to create a paradigm shift in the used water treatment industry.
"I am truly humbled to receive one of the most prestigious awards recognised in the water industry and among our profession. With this award, I am further encouraged to ensure that my technologies and research will continue to help create more sustainable solutions that are applicable to our modern world while protecting the quality of precious water", said Professor van Loosdrecht upon the announcement of the awarded prize.