About Evise

Elsevier's new submission and peer review system for journals

Evise is developing a new web-based publishing workspace which will take researchers through the entire editorial process - from submission and peer review to final decision. This new system is called Evise, and it will support the editorial process for more than 1900 Elsevier scientific journals replacing Elsevier's current editorial system. 

In developing Evise we are working closely with researchers and current users of the Elsevier Editorial system (EES). Innovation will continue after the initial launch with new features and functionality being included in each subsequent release.

What is Evise?

 Evise logo

Evise makes the publishing experience easier by bringing improved intelligence, communication, connections, ease, clarity and personalization. And all of this put together means that Evise frees up more of the researchers' time.

Key features

  • Single sign on
  • Integrated plagiarism check (CrossCheck) - An automated plagiarism check through iThenticate
  • Increased reviewer finding options
  • Integration with Scopus
  • Automatic manuscript assignment
  • Manuscript viewable as HTML or PDF
  • Full ORCID support

Communication features

  • Automatic handling of undeliverable e-mails
  • More flexible email templates
  • Support of e-mail attachments

User-Friendly screens

We have created a user interface that is well laid out and easy to navigate:

  • Clean and transparent – only displays what is needed
  • Easy to follow the workflow for authors and reviewers
  • Editors are automatically directed to appropriate information per workflow
  • Tasks are grouped into their editorial context and therefore easy to manage
  • Consistent interface and user interaction to minimize training needs

We incorporate user feedback by executing a user research programme to deliver attractive, functional and intuitive screens. 

Preview_Evise_Editor

A typical editor menu

Benefits for users

For all Evise users:

  • Single sign on. Log in once and navigate across your journals and roles in Evise.
  • User homepage – no need to toggle between separate author, reviewer and editor roles to view your current assignments
  • It provides integrated e-mail and communication tools, so users only have one system to use
  • Overview of personal tasks, for all roles, for all journals

For Author:

  • Simplified submission process - Evise features a simple 4-step submission process and provides an online view of the submitted manuscript for approval.
  • Visual timelines for an instant view on workflow stage and status for each manuscript
  • Linking to ORCIDs and capturing co-author ORCIDs

For Reviewer:

  • Evise is linked to Scopus for seamless access to abstracts and citation data.
  • Peer Review options - Reviewers will be able to make annotations directly onto the online view of the manuscript generated by Evise, as well entering comments in the traditional way.
  • Automated reference linking using CrossRef
  • Notifications on editors' decisions on the manuscripts that Reviewer has reviewed

For Editor:

  • Automatic manuscript assignment ensures accuracy and saves time
  • Evise is linked to Scopus for seamless access to abstracts and citation data.
  • Homepage for all submissions - each submission will have its own dedicated homepage from which Editors will be able to take all relevant actions, such as making an editorial decision, inviting reviewers, or sending a reminder.
  • Visual timelines for an instant view on manuscript workflow stage and status
  • Visualized reviewer status
  • Journal dashboard for editors
  • Reporting for editors
  • Identify potential relevant reviewers using Scopus data.
  • Integrated Plagiarism Check
  • Automated reference linking using CrossRef
  • Adjustable communication templates save time while allowing for personal messages.

Evise_manuscript 

Manuscript homepage for Editor

Release information

The first release of Evise (also known as the Beta release) has been made available to a small number of carefully selected journals since October 2013.

It is built to deliver end-to-end 'core' editorial functionality:

  • Registration and login
  • Submission and receipt of manuscript at the journal
  • Assignment to the Editor
  • Reviewer search and invitation
  • Peer review
  • Revise decision, revision by the author and the receipt of revision
  • Accept decision and send to production

Below is a list of some of the highlights of the Evise Beta release.

  • Single Sign-On: Once registered in EVISE, users will be able to access additional journals as those journals move over to EVISE without further registration. Users can then move between those journals via a simple 'My Journals' dropdown within the application.
  • Simplified Submission Process: This is a 4 step process (Key Manuscript Information; Files; Additional Information; Review and Submit) with the author only needing to provide a single PDF file for initial submission. The application renders an online view of the submission for the author to approve.
  • Management of Submissions: New, simplified views of submissions submitted to the journal via a 'Journal Overview' dashboard-type page. Submissions can be viewed in groups via statuses such as 'Under Review' or 'Awaiting Decision'. Alternatively, 'All' active submissions can be viewed together. Actions such as 'Assign', 'Unassign', and 'Remind' Editors can be carried out from the overview.
  • Assign feature: Submissions can be reassigned to new Editors without the need to remove reviewers. A submission that has been reassigned will retain all review comments made.
  • Manuscript Details: All relevant details are available on one page. Key information is displayed 'front and center'. Tabs are used to display additional information, such as Message History, Files, Active Reviewers, etc., without needing to open pop-up windows as happens in EES.
  • Reviewer Search: There will be two options in Beta, a search from a journal list (brought across from EES) and via a link to the Find Reviewers tool. Selected reviewers will be added to a list from where they can be invited to review or set as alternates. Active reviewers can be managed per submission via the relevant tab on the manuscript details screen.
  • Peer Review: Reviewers can view an online version of the submission and carry out annotations on it as well as provide comments and upload files to support their review.
  • Consolidating reviews and making decisions: Editors can view the comments/annotations of reviewers, consolidate them into one view and edit those before making them available to the author.
  • Revision and Versioning: All versions of all submission files are retained within the 'Files' tab for easy reference.
  • Messages: All messages (system notifications/reminders/invitations/decision letters, etc.) are stored in the 'messages' view.

Support information:

Evise user guides are available at our Support information page.

Customer Service is available 24 hours per day, all year around.

  • E-mail and chat support are available 24/7
  • Telephone support is available 24/5

Contact us via Online support.