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10 tips to finishing your PhD faster

What they don’t always tell you before you sign up for graduate school

The Author

August 10, 2010, was a great day for Rodney Rohde – he finished his PhD. And he did it in four years while working as an Assistant Professor and then Associate Professor at Texas State University.

Rodney E. Rohde, PhD, in his lab at Texas State UniversityNow, as Professor, research dean and program chair of the Clinical Laboratory Science program in the College of Health Professions, he spends a great deal of time mentoring and coaching others in this sometimes mysterious and vague path.

Dr. Rohde's background is in public health and clinical microbiology. He has a bachelor's degree in microbiology, a master's degree in biology/virology and a PhD in education from Texas State. His dissertation was aligned with his clinical background: MRSA knowledge, learning and adaptation.

His research focuses on adult education and public health microbiology with respect to rabies virology, oral rabies wildlife vaccination, antibiotic resistant bacteria, and molecular diagnostics/biotechnology. He has published over 25 research articles and abstracts and presented at over 100 international, national and state conferences. He was awarded the 2012 Distinguished Author Award and the 2007 ASCLS Scientific Research Award for his work with MRSA. Recently, his work was the focus of an educational campaign regarding the important research focus of MRSA, which featured Dr. Rohde in a video by Texas State University that has been used by numerous media outlets. Learn more about his work here.

[divider]Recently, I came across a very interesting article here by Andy Greenspon, a PhD student in applied physics at Harvard: "9 things you should consider before embarking on a PhD." I thought Andy gave some fantastic advice, and it reminded me of a promise I made to myself while working on my PhD. In the wee hours of the night poring over coursework, informed consent documents, data analysis, and the umpteenth version of my dissertation, I vowed that if I ever finished my PhD, I would try to help others through the quicksand of a graduate school journey.

I hope I can begin to offer some help in the way of this list. Really, there's much more than I can put in a list of 10 items, so be on the lookout for more advice to follow.

1. Immerse yourself in writing – and learn how to write a funding proposal.

Some might say this is more important after you finish a PhD. Don't fall into that trap. Learning how to write a funding proposal is nothing like writing your dissertation or a typical journal article. However, all types of funding proposals (federal, state, foundations, private/corporate, military) may offer you an opportunity to actually fund your research while working on your PhD. And it may very well be your best and most attractive resume item to landing a great job. For example, my professional organization, the American Society for Clinical Laboratory Science, offers research grants to conduct graduate research. I was able to fund most of my research budget by this opportunity. Many other federal granting agencies, organizations and private foundations will have funding opportunities that often offer graduate students a vehicle to fund their research, especially if you are conducting research that is important to that agency/foundation mission.

2. Find a strong mentor.

I can't stress how important this is. Can it be yourDissertation chair? Possibly, but find someone that can give you critical feedback on projects and encouragement. I was fortunate to have several colleagues in my college that had taken the PhD journey. I surrounded myself with several of these "PhD veterans," and they were able to help me avoid hurdles that could have slowed me down. They also were able to provide the most important thing a grad student might need – understanding and constant feedback. Think about finding someone that knows how to motivate you to finish jobs. It might be a colleague or a former professor. However, it should not be a friend that tells you all things will be just fine.

3. Grow a thick skin and take critical feedback for what it is – constructive criticism.

It's OK to sulk a bit (we all do when we find out we are not a Nobel Prize winner in our first year of grad school), but get over it ASAP and learnfrom these comments. Most professors and advisors have much to share when it comes to the ins and outs of research design, writing for publication or finding grants. An old saying I always tell students and colleagues – "One often remember the toughest teacher the most" – is true for a reason.

4. Find the right dissertation chair for you.

I always tell new PhD students that the chair of the program may not be the right choice – or a brand new tenure track professor or the 30+ year professor in the department. Do your research! Do they "graduate" students in a timely manner, and are they decently well-known in their research field? Are they collegial?

One way to find a dissertation chair is to do some research via the internet, or you could talk to current graduate students about particular professors. The department might also be able to assist you on finding out the statistics on each professor. For example, I found out the start to finish time period for a graduate student and the PhD completion rate under "X" professor. In my personal opinion, you don't want a rookie professor that's trying to make tenure, and you don't want the retiring professor that may not be worried about research anymore. And it's OK if they are tough. If they teach you something and get you through the process, that's what matters. It's like parenting; they shouldn't be your friend when they need to be your parent!

5. Direct your course research projects or independent study for course credit towards your dissertation.

This could easily be my number one piece of advice. If you can conduct literature reviews or pilot research projects in your preparatory courses towards what you want to do your dissertation on, do it. This step will help you save time downstream in the dissertation phase. I turned three independent studies (with future dissertation committee members) into nine hours of completed doctoral coursework while also completing much of my first two chapters for the dissertation. Let me explain how I did this in more detail.

I always knew that I wanted to conduct a dissertation on Methicillin Resistant Staphylococcus aureus (MRSA) with regard to the knowledge, learning, and adaptation of individuals who had been diagnosed with MRSA. So, I went to the department chair of my PhD program and asked about opportunities to take independent study courses (electives) that would allow me to build towards conducting my literature review, pilot study and funding opportunities for my topic. By the time I reached the proposal stage, I truly had my first two chapters of my dissertation in good shape.

6. Keep your dissertation topic as narrow as possible.

You may want to save the world, but do you want to spend 10 years on your PhD? You have a research life after the PhD is done to save the world. Certainly, if you want to win the Nobel Prize while working on your dissertation, then go for it, but be prepared for a long commitment. This is very important.

A narrow topic might seem like you will not have enough data or things to say. However, the longer I do research, the more often I see the value in a strong but narrow research design. Seek out active researchers in your core area of interest and discuss the "needs" of that research. Is there something missing from the literature? Are there research questions or hypotheses already being asked that need answering? These are great ways to narrow your topic and be relevant for publication.

7. There's a reason 50 percent of PhD candidates stay ABD.  ...

Perseverance and finishing the job, in my humble opinion, are the two most important traits and qualities one needs after coursework is complete. As I tell my own two children, it's OK to fail but it's not OK to quit. Set an agenda and schedule with your dissertation chair and be accountable to it – and keep your chair accountable. I met with my chair every three weeks during my dissertation and finished in one and a half years! It can be done. Don't let your chair or yourself off the hook on this item. Find the time to meet on a set schedule. I typically would promise my chair that I would have a portion of a chapter done before our meeting time.

And, don't alienate your chair by emailing them pages to edit the night before. Always be sure to give them the courtesy of at least a week of time to review your work prior to your set time. They are very busy too and it will be more productive if they have time to edit your pages in advance. Celebrate each hurdle that you clear so that you know you're are making progress.

8. Focus only on the next step or hurdle as you work.

This can be very difficult – to not stress out about the entire dissertation journey. It's so easy to become paralyzed by the mountain of checklists and things to do. This tip follows #7 for a reason. Set your agenda and schedule, and focus on what is immediately in front of you. Usually, the first step is forming your committee with a chair. Do that and celebrate. Then move to the next step, and the next:

  • Proposal/research design – check
  • IRB (institutional review board) consent – check
  • Pilot study – check
  • Gather data – check
  • Analysis – check
  • Write, write, write with a purpose and schedule – check
  • Defend – check
  • Finish – yes!

9. Find a strong quantitative (or qualitative) research colleague that will assist you with a strong design.

This is a critical decision, and doing it early and correctly will make your dissertation matter so as not to end up on the shelf. It has been my experience that most poorly written or non-meaningful dissertations were a result of the wrong research design. If your university has a "go-to person" for a quantitative design, seek that person out. But, don't choose that person to be on your committee or to assist you if they are primarily a qualitative researcher.

If you are considering a mixed-methods approach, then you might consider that option. I have a very good friend who is an expert quantitative researcher that has won multiple funding awards on a variety of projects across multiple disciplines. He always states that this is the biggest weakness of dissertations – a poor design. It's a national problem so don't ignore it. Find help if you need it. Get it right up front, and not only will it help you finish. It will make your work relevant and publish-worthy.

10. Promote your work and talk to others.

This advice may not seem relevant for your dissertation. However, I would argue that you should do this not only on your campus but to go to graduate research forums, professional organizations for graduate research presentation, colleagues in your research area, and other routes to promote your work. Obviously, in today's world that might mean a good online blog, too. It can actually lead a solid sounding board for your research and may lead to job opportunities as you move into the final stages of your dissertation completion.[divider]

Now go do it. Concentrate on each step and see yourself finishing that step. Success is mostly about hard work and persistence. It's what separates the "almost finished" from a job well done. Nothing, in my experience, can take the place of sticktuitiveness. Good luck!



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12 Archived Comments

Philip November 18, 2013 at 3:07 pm

This is a great piece. I will keep reading this until My mind is made up. Thank you Dr. Rohde.

Reply
Rodney E. Rohde November 19, 2013 at 4:05 pm

Philip,

Thanks for your kind remarks. Remember, the PhD journey is just that - a marathon, not a sprint. So, be sure to take the time to be certain (as much as one can be certain) that you are not jumping just to get in to a program. It's a commitment that demands proper consideration. And remember, the trait of "grittiness" is just as important as smarts!

John Harrington November 21, 2013 at 5:45 pm

Many thanks for this nuggets of advise. . . John, PhD student

Reply
Rodney E. Rohde November 21, 2013 at 7:18 pm

Keep on keeping on John!! It will pay off for you.

Rodney E.Rohde January 18, 2014 at 5:34 pm

John,

My pleasure....it's a journey for sure! Stay on road and keep working!

Ahmed January 3, 2014 at 6:56 am

thank you for these advice tips it will help me a lot on my Phd especially the tip of research design

Reply
Rodney E. Rohde January 18, 2014 at 5:37 pm

Keep working...you can do this!

Teo Chee Loong January 7, 2014 at 4:07 am

Thank you Dr. Rohde.

Reply
Rodney E. Rohde January 18, 2014 at 5:40 pm

You are most welcome Teo....I wish you the best of luck. Keep working hard....

Muhammad January 9, 2014 at 10:16 am

Thank you so much for these advises. .. I am a fresh PhD Scholar in Public Management and feeling a lot of problems, and one of the main problem is that I can not sit for a long time to do the research... :( and Sometime when I see the colleagues I become tense...

Reply
Rodney E. Rohde January 18, 2014 at 5:44 pm

Hi Muhammad....try to find a mentor or a PhD student in your program that is further along to talk to. MOST people have anxiety at some point, and often many points, along the way. It helps to have a mentor to assist you in your efforts...

Lily January 11, 2014 at 9:32 pm

Thanks for the advice! I'll apply them to my master's thesis :)

Reply
Rodney E. Rohde January 18, 2014 at 5:46 pm

Hi Lily....yes mam, this advice applies to any and all graduate work. Good luck!

Mandar Kulkarni January 12, 2014 at 3:05 pm

It's a great article . Writing a proposal or paper , there is always a huge psychological barrier at first step for me. Now I will put more effort to overcome that after reading a first point.

Thanks Dr. Rohde.

Reply
Rodney E. Rohde January 18, 2014 at 5:48 pm

Mandar,

You are exactly right. The first step is to get over that hurdle so that you can begin to make progress and "think" like a doctoral student. Thinking like a scholarly researcher takes time, practice, and mentoring. NO ONE does it right from the start....so keep working, listening and learning from others who have made the trip.

Azmy January 26, 2014 at 2:36 am

These are great tips. Thank you so much for this share, definitely use them!

Reply
Martha February 9, 2014 at 7:47 pm

Thanks for the tips, they are great. Any advice on how to control the fear of failure when you almost have finished? I am in this moment and it is painful. I am afraid I would not be able to do it.

Reply
Rodney E. Rohde February 12, 2014 at 11:52 pm

Martha,

Always remember...you are the "expert" on your dissertation. No one knows it better than you do. You will not fail!! Even if you have a rough "defense" it will be OK....if you are truly at the finish line and have done the work, it's a celebration of your expertise and growth. Go do it!!

Rodney E. Rohde February 12, 2014 at 11:55 pm

Azmy,

My pleasure....keep on keeping on!

Reply
sam Kumar February 19, 2014 at 9:11 pm

Great writing!



There is also a book on Amazon along similar lines - The 5 minute researcher

Reply
Rodney E. Rohde February 26, 2014 at 4:28 pm

Thanks Sam! Any and all resources to help you finish that Ph.D. is critical!! Good luck...

John Gustavo Reyesvilla Méndez April 2, 2014 at 6:01 pm

Just that easy!

Reply

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